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Division I Introduction to Recruiting Telephone Calls/Contacts/Evaluations. Ryan Hall and Katie Willett. Overview. History Telephone Calls. Recruiting Periods. Contact. Evaluation. Quiet. Dead. Contacts and Evaluations. Restrictions at Specified Sites. History. History. 1970’s.

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division i introduction to recruiting telephone calls contacts evaluations

Division I Introduction to RecruitingTelephone Calls/Contacts/Evaluations

Ryan Hall and Katie Willett

overview
Overview
  • History
  • Telephone Calls.
  • Recruiting Periods.
    • Contact.
    • Evaluation.
    • Quiet.
    • Dead.
  • Contacts and Evaluations.
  • Restrictions at Specified Sites.
history1
History
  • 1970’s.
    • General regulations to limit intrusion on PSA’s.
      • Established parameters.
    • Intended to curtail costly recruiting practices.
      • Competitive inequities.
    • Re-establish positive public opinion.
      • Harnessed recruitment.
history2
History
  • 1980’s.
    • Legislation customized for sport specific recruiting periods.
      • Less-intrusive recruiting process.
      • Improve coaches work-life balance.
      • More cost-effective recruiting process.
      • Consideration of high school sports calendars.
history3
History
  • 1990’s.
    • Focus on specific recruiting periods.
      • Football, men’s and women’s basketball.
    • Sport specific recruiting calendars.
      • Addressed the needs, schedule, resources and culture of each sport.
history4
History
  • 2000’s.
    • Curb influence and intrusion of nonscholastic events.
    • Academic evaluations for academic preparedness.
    • Continued emphasis on sport specific legislation.
history5
History
  • 2.11 The Principle Governing Recruiting
    • Balancing the interests of PSA’s, their educational institutions and the membership.
      • Limit intrusion of recruiting process into lives of PSA’s.
      • Coaches work-life balance.
      • Establish competitive equity among institutions.
        • Promotion of cost effectiveness.
        • Emphasis on scholastic environment.
violations
Violations
  • Major Infraction Cases.
    • January 1, 2005 – December 31, 2009
    • 11 major infractions involved communication.
      • 9 involved impermissible telephone contact.
      • 3 involved impermissible text messages.
violations1
Violations
  • Secondary Violations.
    • January 1, 2005 - July 20, 2009
    • 695 secondary self-reports (Bylaw 13.1.3 – Telephone Calls).
      • 349 - excessive calls during one week.
      • 277 - prior to permissible time period.
    • 214 secondary self-reports (Bylaw 13.4.1 – Text Messages).
definition
Definition
  • All electronically transmitted human voice exchange (including videoconferencing and videophones) is considered a telephone call.
  • [NCAA Bylaw 13.02.14]
time period for telephone calls
Time Period for Telephone Calls
  • Time period -- general rule.
    • Not before July 1 following junior year of high school.
    • One per week.
    • One telephone call per week per institution even if recruiting in more than one sport.
    • Collect and toll-free telephone calls.
  • PSA may call anytime at his or her own expense, including before July 1 following junior year.
  • [NCAA Bylaw 13.1.3.1]
sport exceptions
Sport Exceptions
  • Football -- FBS/FCS -- [Bylaw 13.1.3.1.1.]
  • Men\'s basketball -- [Bylaw 13.1.3.1.2.]
  • Women\'s basketball -- [Bylaw 13.1.3.1.3.]
  • Men\'s ice hockey -- [Bylaw 13.1.3.1.4.]
  • Women\'s ice hockey -- [Bylaw 13.1.3.1.5.]
exceptions to general rule
Exceptions to General Rule
  • Unlimited telephone calls countable coaches:
    • Five days immediately before PSA\'s official visit.
      • In conjunction w/ official visit (August 1, 2010).
    • Initial date for signing of the NLI and two days immediately following initial signing date.
      • Football 48 hours prior/after, and after PSA has signed with an institution.
    • Day of an off-campus contact.
    • During a contact period, in sports with defined recruiting calendars other than football. (2009-32-B)
  • [Bylaw 13.1.3.3]
exceptions to general rule1
Exceptions to General Rule
  • Unlimited telephone calls athletic department staff:
    • In conjunction with Official Visit.*  (2009-18)
      • Noncoaching staff members & noncountable coaches.
    • After NLI signing or other written commitment.
    • May 1 after receipt of financial deposit in response to offer of admission.* (2009-33)
  • [Bylaw 13.1.3.3]
permissible callers
Permissible Callers
  • Head or assistant coaches who count toward the limitations.
  • Exceptions.
    • “Top 4”.
      • Permitted to return, subject to applicable limitations.
    • Compliance administrators.
      • Permitted to return, no limit on number, compliance issues.
    • Academic advisors.
      • Permitted to make/receive, subject to applicable limitations, content.
    • Noncoaching Staff Members and Noncountable Coaches.
      • Official visit. (2009-18)
  • [NCAA Bylaw 13.1.3.4]
additional items of note
Additional Items of Note
  • Nonpermissible callers.
    • Representative of athletics interest.
    • Enrolled student-athletes.
  • Collect and toll-free telephone calls.
    • Permissible on or after July 1 after PSA\'s junior year.
    • Exceptions -- men\'s and women\'s basketball.
  • Noncoaching staff members & noncountable coaches.
    • After NLI or other written commitment.
    • After receipt of financial deposit.

[Bylaw 13.1.3.5]

[Bylaw 13.1.3.6]

  • [NCAA Bylaw 13.1.3.4.1.2]
case study 1
Case Study #1
  • Coach Sonny, from Port College, is recruiting at a soccer tournament.
  • LuLu is a PSA on a club team that is participating in the tournament.
  • Coach Sonny calls LuLu’s home and speaks with her mother who says that she is not available.
  • Did coach Sonny make a countable call?
case study 11
Case Study #1
  • No, provided the coach ended the conversation without discussing recruitment.
  • If the coach, for example, left a message regarding the merits of a program the telephone call is countable.
  • Consider the content of the call not necessarily the duration.
case study 2
Case Study #2
  • Jason is a senior men’s swimming PSA that is being recruited by Metro Court University.
  • Coach Jax from Metro Court U calls Jason while driving home from practice.
  • Coach Jax loses his cell phone service and the call is dropped.
  • May Coach Jax call Jason again that evening?
case study 21
Case Study #2
  • A second telephone call during the same week initiated by institution is presumed to have violated the legislation.
  • However, if contemporaneous documentation shows continuation of original telephone call = no violation.
    • Telephone call dropped inadvertently.
    • For reasons beyond control.
    • Burden is on institution.
  • Best Practices.
recruiting periods1
Recruiting Periods
  • Contact period.
  • Evaluation period.
  • Quiet period.
  • Dead period.
contact period
Contact Period
  • Permissible for authorized athletics department staff members to make in-person, off-campus recruiting contacts and evaluations.

[Bylaw 13.02.4.1]

evaluation period
Evaluation Period
  • Permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of PSAs.

[Bylaw 13.02.4.2]

quiet period
Quiet Period
  • Permissible to make in-person recruiting contacts only on the member institution\'s campus.

[Bylaw 13.02.4.3]

dead period
Dead Period
  • Not permissible.
    • Contacts or evaluations on or off the member institution\'s campus.
    • Official or unofficial visits by PSAs to the institution\'s campus.
    • No complimentary admissions.
    • No visit to PSAs educational institution.
    • Generally, may not speak or attend a meeting or banquet in which PSAs are present.
      • May only call or write PSAs.

[Bylaw 13.02.4.4]

contacts
Contacts
  • Any face-to-face encounter and exchange of dialogue in excess of a greeting.
  • Any prearranged, face-to-face encounter even if no conversation occurs; or
  • Any face-to-face encounter at:
    • Prospect’s educational institution.
    • Site of organized competition.

[Bylaw 13.02.3]

contact
Contact
  • Not a contact, provided:
    • The encounter was not prearranged;
    • There is no engagement in any dialogue in excess of a greeting; and
    • Appropriate steps are taken to terminate the encounter.

[Bylaw 13.02.3]

contactable individuals
Contactable Individuals
  • High School PSAs
    • Off-Campus contacts may not be made before July 1 following completion of junior year of high school
  • Two-year college PSAs
    • No contact with nonqualifier in first year
  • Four-year college PSAs
    • Must obtain permission to contact
    • If not granted, no contact and no athletics aid during first year.
  • [Bylaw 13.1.1]
evaluation
Evaluation
  • An evaluation is any off-campus activity designed to assess the academic or athletics ability of a prospect;

OR

  • The observation of a prospect participating in practice or competition at any site.

[Bylaw 13.02.6]

contacts and evaluations1
Contacts and Evaluations
  • Off-campus recruiting contacts shall not be made with an individual (or his or her relatives or legal guardians) before July 1 following the completion of his or her junior year in high school .

[Bylaw 13.1.1.1.]

contacts and evaluations2
Contacts and Evaluations
  • In sports other than football and basketball each institution is limited to:
    • Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete.
    • During the senior year of high school, not more than three of the seven opportunities may be off-campus contacts at any site.
    • This includes contacts with the prospective student-athlete\'s relatives or legal guardians.
    • Does not include contacts made during an official visit. Bylaw 13.1.6.1
football
Football
  • Six in-person, off-campus recruiting contacts per prospective student-athlete at any site and shall include contacts made with the prospective student-athlete\'s relatives or legal guardians, but shall not include contacts made during an official visit.

Bylaw 13.1.6.2

men s basketball
Men’s Basketball
  • Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete.
  • During the prospective student-athlete\'s senior year, the institution is limited to not more than three in-person, off-campus contact.
men s basketball evaluations
Men’s Basketball Evaluations
  • Recruiting-person days = 130.
    • Fall contact period.
      • Evaluations only at PSAs\' educational institutions.
      • Regularly scheduled scholastic practices and contests.
    • Academic year evaluation period.
      • Regular scholastic activities involving only those PSAs enrolled at that institution.
    • March and April contact periods.
      • No evaluations of nonscholastic events.
    • Summer evaluation period.
      • Summer certified events and institutional camps

Bylaw 13.1.8.8

women s basketball evaluations
Women’s Basketball Evaluations
  • Recruiting-person days = 100.
  • Academic year evaluation period.
    • Regularly scheduled scholastic practices and contests.
    • Pick-up games and open gyms.
    • Nonscholastic events only:
      • Last full weekend of fall contact period; and
      • Friday, Saturday and Sunday of spring evaluation period.
  • Summer evaluation period.
    • Certified events, institutional camps and noninstitutional, nonorganized events (e.g., pick-up games).

Bylaw 13.1.8.8

basketball prior to ninth grade
Basketball – Prior to Ninth Grade
  • Coaching staff member may observe an individual who has not entered the ninth grade participating in athletically related activity, provided such observation occurs during a contact or evaluation period when it is permissible to evaluate prospective student-athletes.

Bylaw 13.1.8.19

contact at practice or competition site
Contact at Practice or Competition Site
  • Not Permissible
    • At any site prior to a contest on the day of competition.
    • After PSA reports "on-call" for competition-related activity (travel to an away contest) until released.
    • During a multi-day competition (tournament) before PSA released by coach after the final game.
    • Electronic mail at competition site(Bylaw 13.1.7.2)
case study
Case Study

PSA Ryan Nolan:

State University’s Baseball coach visits Ryan Nolan’s high school during a contact period. The coach meets with Ryan’s coach and also receives a copy of Ryan’s transcript. However, the coach never actually sees or talks to Ryan. Is this a contact or evaluation?

answer
Answer

This is an Evaluation

A visit to a prospect’s school during a contact period counts as an evaluation, as long as there is no contact with the prospect. (NCAA Bylaw 13.02.5)

case study1
Case Study
  • Sluggin Suzy is a Senior PSA in the sport of softball.
  • The coach at State University watched Suzy compete at 3 softball games. He did not talk to Suzy after the games.
  • Coach also made a home visit to Suzy’s residence during the previous semester.
  • How many contacts and evaluations has the coach used for Sluggin’ Suzy?
answer1
Answer
  • The coach has used one contact and three evaluations.
  • How many recruiting opportunities remain?
  • Three opportunities (7 – 4 = 3).

Two of the three remaining recruiting opportunities may be contacts.

case study2
Case Study
  • Leapin’ Larry is taking his official visit at State University Friday through Sunday.
  • On Saturday morning, Larry is going to leave his official visit to participate in his club team\'s soccer match. Once the match is over he will return to his visit.
  • Can the coach at State University have breakfast with Larry Saturday morning?
answer2
Answer
  • No, it would not be permissible for the coach to have breakfast with Larry on Saturday morning.
    • This would be considered contact with the PSA prior to a contest on the day of competition.

[Bylaw 13.1.7.2]

summary
Summary
  • Telephone Calls.
  • Recruiting Periods.
    • Contact.
    • Evaluation.
    • Quiet.
    • Dead.
  • Contacts and Evaluations.
  • Restrictions at Specified Sites.
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