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February 16, 2007

Jackson State Community College Financial & Administrative Affairs Division. February 16, 2007. Agenda. Budget Timeline Financial Position Salary Comparison Funds Committed to Salary Student to Employee Ratio Comparison Budget Impact Maintaining Current Employment Level

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February 16, 2007

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  1. Jackson State Community College Financial & Administrative Affairs Division February 16, 2007

  2. Agenda Budget Timeline Financial Position Salary Comparison Funds Committed to Salary Student to Employee Ratio Comparison Budget Impact Maintaining Current Employment Level Implementation of CEP Summary Q & A

  3. Budget Timeline

  4. Budget Time Line

  5. Financial Position

  6. Reserve Balances Budget Reserves $499,000.00 (2.2% of E&G) TBR Req Reserves $448,172.00 (2% of E&G) Amt Above Minimum $ 50,828.00

  7. Renewals & Replacements

  8. Renewals & Replacements Cont’d

  9. Renewals & Replacements Cont’d Other Accounts Extraordinary Maintenance $ 109,502.00 Total R & R 1,220,904.18 Total Campus Projects 1,513,632.00 Total Balances $ 2,844,038.18

  10. Recurring Revenues & Expenses Recurring E&G Revenue $ 22,316,100 Recurring Expenses 22,091,200 Difference $ 224,900

  11. Salary Comparison

  12. Ranking of Clerical/Support Staff Salary

  13. Ranking of Administrative/Professional Salary

  14. Ranking of Faculty Salary

  15. Average Salary Rankings Budget Cycle FacultyAdm/Pro-TechClerical Revised 2006-0710th 13th11th Revised 2005-0611th 13th 11th Revised 2004-0512th 13th 10th

  16. Funds Committed to Salary

  17. JSCC Salaries & Benefits as aPercentage of Total Budget

  18. Ranking by PercentageTotal Salaries as a percent of budget

  19. Student to Employee Ratio Comparison

  20. Student to Classified Employee Ratio Statewide Average 30.9 For JSCC to be average 90.3 Adjustment required 2.37

  21. Student to Administrative/Professional Employee Ratio Statewide Average 45.9 For JSCC to be average 60.8 Adjustment required .87

  22. Student to Full-Time Faculty Ratio Statewide Average 27.7 For JSCC to be average 100.7 Adjustment required (15.2)

  23. Student to Total Employees Ratio Statewide Average 11.0 For JSCC to be average 251.9 Adjustment required (12.0)

  24. Staff Changes from Oct 05-06 to Oct 06-07 2005-062006-07 Classified 90 88 * (1)-Position Deleted (1)-Positions reclassed to ProTech Adm/Pro Tech 61 60 (1)-Position reclassed to Faculty * (1)-Position reclassed to Part Time 1 -Position reclassed from Classified Faculty 119 11 6 *(4)-Temp position not renewed 1 -Position reclassed from Adm/Pro Total Staff Changes (6) *Deleted Full Time Positions

  25. In Summary 2006 Analysis Total # of JSCC Employees 264 # Emp to be at TBR Avg 251.9 Adj req to be at TBR Avg (12.0)

  26. Budget Impact

  27. Staff Size Adjustment To Be @ TBR Avg ClericalAdmin/ProFT Faculty JSCC Avg Sal $ 24,802 47,536 42,838 Adj to be at TBR Avg staff size 2 1 (15) Tot Sal Adj $ 49,604 47,536 (642,570) Tot $ Reduction To be @ TBR Avg Total Salaries $ 545,430 Benefits @ 36% 196,354 Total Sal & Benefits $ 741,784

  28. Staff Salary Adjustment To Be @ TBR Avg Clerical Admin/ProFT Faculty TBR Avg Salary $ 26,396 51,852 44,438 JSCC-$ below TBR Avg Sal (1,594)(4,315)(1,600) # of Emp for JSCC to be Avg 90 61 101 $ Required to be @ TBR Avg $ 143,460 263,215 161,600 Total $ Req to be @ TBR Avg Sal $ 568,275 Benefits @ 18% 102,289 Total Sal & Ben $ 670,564

  29. Funds Available Based on Avg Staffing Funds Avail Based on JSCC Avg Staff $ 741,784 Tot Amt Req to be at TBR Avg Sal 670,564 Balance $ 71,220

  30. Ranking by Percentage Total Salaries & Benefits as a percent of Budget JSCC's Tot E&G $ 22,444,100.00 76.1% Avg 17,079,960.10 JSCC Tot Sal/Ben 17,545,900.00 Difference (465,939.90)

  31. Ranking by PercentageTotal Operating as a percent of Budget JSCC's Tot E&G $ 22,444,100.00 23.9% Avg 5,364,139.90 Current Oper 4,898,200.00 Difference (465,939.90)

  32. Maintaining Current Employment Level

  33. FTE Trend

  34. Change in FTE from FY 2005-2006 to 2006-2007 2005-20062006-2007 Difference FTE 2573 2795 = 222 % of Increase From FYE 2006 to FY 2006-2007 = 8.5%

  35. To Maintain Current Employment Level 2006 Data FTE Enrollment-To be at TBR Avg for JSCC’ 06-07 2928 FTE Enrollment-Actual JSCC’06-07 2795 FTE Adj Req to be at TBR Avg 2006-2007 133 Required % Increase in FTE To be at TBR Avg 4.7%

  36. To maintain current employment level & Bring to TBR Avg

  37. Implementation of Compensation Equity Plan

  38. Strategic Plan Strategic Strategic Strategic Strategic Strategic Plan Plan Plan Plan Plan 2005-20062006-20072007-20082008-20092009-2010 Strategic Goal (Min)80% 82.5% 85% 87.5% 90% Actual (Min)80% 89% *94% *97.5% *100% #Staff Affected Classified 33 38 Adm/Pro 26 29 Faculty 4143 Tot Staff Affected 100 110 $ Paid Sal 199,714 202,041 *200,562 *200,562 *200,562 Addt’l Ben @(18%) 35,948 36,36736,101 36,10136,101 Total Sal/Ben $ 235,662 $ 238,408 $ 236,663 $ 236,663 $ 236,663 *Projections - $ To be paid in salaries for FYE 2008 thru FYE 2010 do not reflect CPI, Rank Promotions, Years of Experience,Years of Service, nor Degree Attainment increases

  39. Fulfilling CEP Is Contingent Upon • TBR Restrictions • JSCC’s Ability To Pay 1) Appropriations 2) Enrollment-Tuition & Fees 3) Allocation of Resources

  40. In Summary

  41. JSCC’s Future Needs • Maintain Reserve @ 2-5% • Maintain Current: Salaries/Benefits/Operations Budget(Annually)= $ 22,091,200 • Prepare for Future Growth of: Staff & Operations • Secure Funding for R & R(Annually)= $ 500,000 • Secure Funding for CEP over next 3 Years = $ 709,989 • Secure Funding for Campus Projects = $ 4,049,723

  42. Institutional Options • Staff Attrition • Adj of FT Faculty/Adjunct Ratio (Institution is currently gathering data) • Increase Enrollment • Maintain Staff & Enrollment Levels (Accept Current Salary & Operational Levels)

  43. Lacking Progress Admin/ProTech continues to rank 13th in Salary Ranking Classified Staff continues to rank 11th in Salary Ranking Secure funding for several Unfunded Campus Projects

  44. JSCC’s Accomplishments • Staffing Attritions from 270 to 264 • Ranks 3rd among 13 TBR two year institutions in commitment of $ to Salaries & Benefits • Faculty’s Salary Ranking improved from 11th to 10th • Faculty’s Student to Employee Ratio improved from 22 to 24 • Classified & Admin/ProTech Student to Employee Ratio improved to 7th & 8th respectively

  45. JSCC’s Accomplishments Cont’d • Completed Pay-out of Phase II of CEP bringing all employees to at least 89% of Target (Ahead of Strategic Plan) • Completed 14% of Campus Projects • Maintained Balanced Budget • Enrollment Increased by 8.5%-Greatest increase of all 2 & 4 year schools in the TBR system

  46. Questions & Answers

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