Unit 2 Entertaining Guests

1. Unit2 Entertaining Guests Secretary English

2. Objectives • To grasp words and expressions about discussing entertaining guests. • To get familiar with situations related with the topics above. • To understand the definitions, the patterns and the formats of itinerary , greeting cards and letters of congratulations. • To be able to write itinerary , greeting cardsand letters of congratulations according to the given information.

3. Contents • Ⅰ. Lead-in • Ⅱ. Language Points • Ⅲ. Classroom Activities • Ⅳ. Practical Writing • Ⅴ. Exercises • Ⅵ. Key to Exercises • Ⅶ. Assignments

4. Ⅰ. Lead-in • Entertaining guests such as arranging recreational activities, sightseeing and shopping are the essential skill required on a secretary, as they are important in daily office routine. After learning this unit, you are supposed to be able to grasp the basic skills of writing the itinerary, greeting card and letters of congratulation.

5. Ⅱ. Language Points 1. entertain [entə‘tein] v. 招待，款待；使快乐，使有兴趣 ■The job involves a lot of entertaining. • 这项工作需要经常设宴招待客人。 • He entertained us for hours with his stories and jokes. • 他既讲故事又说笑话，把我们逗得乐了好几个小时。 2. client [‘klaiənt]n. 委托人，当事人；客户 ■Social workers must consider the best interests of their clients in every situation. ■社会福利工作者必须考虑其委托人在各种情况下的最佳利益。 ◆client/ customer 词语辨析 ◆customer指商店、商行或银行的顾客；client指律师、设计师等专业人员或机构的委托人。

6. Ⅱ. Language Points 3. oblige [ə‘blaidʒ] v. 帮忙，效劳，答应…..要求， ■ Would you oblige me with some information? • 拜托你给我透露些消息好吗？ 4. brain[brein]n. 脑力，智力 • It doesn’t take much brain to work out that both stories can’t be true. • 不必费多大脑筋就知道，两种说法不可能都是真的。 • Teachers spotted that he had a good brain at an early age. • 老师们发现他小时候就很聪颖。

7. Ⅱ. Language Points 5. bustle ['bʌsl] v.忙乱；喧闹； ■The market was bustling with life. • 市场上生机勃勃。 • She bustled around in the kitchen. • 她在厨房忙得团团转。 6. excursion [iks'k ə:ʃən] n. 远足，短途旅行 • They’ve gone on an excursion to Beijing. • 他们到北京旅游去了。

8. Ⅱ. Language Points 7. guarantee [ɡærən‘ti:] v. 保证，担保；保障 • The ticket will guarantee you free entry. • 这张票可保证你免费入场。 • Basic human rights , including freedom of speech, are now guaranteed. • 现在，包括言论自由在内的基本人权已有了保障。 8. wrap [ræp] v. 包；裹 • He spent the evening wrapping up the Christmas presents. • 他花了一个晚上的时间把圣诞礼物都包了起来。 • I wrapped the baby in a blanket. • 我用毯子把婴儿裹了起来。

9. Ⅱ. Language Points 9. on behalf of代表 • On behalf of the department I would like to thank you all. • 我谨代表全系感谢大家。 10. pick up （开车）接人；拿起，捡起；无意中学会 ■I‘ll pick you up at six. • 我六点钟来接你。 • She picked up Spanish when she was living in Mexico. • 她旅居墨西哥时无意中学会了西班牙语。 • He picked up the phone and dialed the number. • 他拿起电话，拨打号码。

10. Additional Topic-related Sentences • 1. I like the old styles of dance，such as fox－trot，waltz，rumba，tango and so on. • 我喜欢老式舞，如快狐步、华尔兹舞、伦巴、探戈等等。 • 2. Most young people like modern dances，such as rock and roll，disco and the break dance. • 年轻人大都喜欢跳现代舞，比如摇摆舞，迪斯科和霹雳舞。 • 3. I like the elegant atmosphere of the old styles. • 我喜欢老式舞的优雅气氛。 • 4.The lights are amazing and the music is wonderful，too. • 灯光闪烁，音乐也美妙。 • 5. Tango is my favorite. • 探戈是我最喜爱的。 • 6. I admire your gracefulness. • 我欣赏你的优美舞姿。

11. Additional Topic-related Sentences • 7. We’d like to invite you to go on an excursion . • 我们邀请你明天去游览。 • 8．If you have no plans for next Saturday, shall we go sightseeing and shopping around the city?如果你下星期六没有安排，我们到市区逛街买东西好吗? • 9. Would you recommend some famous historical sites and scenic spots in China? • 你能介绍一些中国有名的历史古迹和风景区吗？ • 10．Admission is free here. • 这儿不收门票。 • 11．Come with us to the world's most beautiful cities • 和我们一起游览世界上最美丽的城市。 • 12. This is the very thing I've been dreaming of. • 这正是我梦寐以求的。

12. Additional Topic-related Sentences • 13. Where do these flower vases come from？ • 这些花瓶是哪里生产的？ • 14. The flower vases are made of porcelain and covered with tiny bamboo sticks. • 花瓶是瓷器做的，上面有细竹丝。 • 15. Are they breakable？ • 它们容易碎吗？ • 16. They are not only ornamental，but also useful. • 它们不但具有装饰性，而且是实用的。 • 17. It's a fashion nowadays among Europeans and Americans to admire hand－made things. • 现在欧美人崇尚手工制品。

13. Ⅲ. Classroom Activities Role- play ■ Student A: Mr. Rorris • Student B: The secretary Wu Ping Situation: After their business has come to a successful conclusion, Mr. Rorris wants to go for sightseeing and buy some gifts for his family. The secretary Wu Ping，is discussing the arrangement of the activities with him. She is asking for their guest Mr. Rorris 's opinion on the itinerary she has worked out for his visit.

14. 1 Itinerary（旅行日程表） Greeting Card (贺卡) 2 3 Letters of Congratulations(祝贺信) 3 Ⅳ.Practical Writing

15. Ⅳ.Practical Writing 1. Itinerary（旅行日程表） 旅行日程表按旅行活动的时间顺序排列，内容要简洁明了。主要包括行程、交通工具和住宿的安排，以及携带物品和注意事项。从而提高效率，减少出差中的各种时间、经济的浪费。

16. Ⅳ.Practical Writing • Sample : An Itinerary for Mr. LiuHaibo Changsha------- Beijing -------Changsha Friday, November 26, 2007 ( Changsha--- Shanghai) 8:00 a.m. From office to Huang Hua Airport. The driver will pick you up. 9:00 a.m. CA 56 to Beijing (ticket attached, first class) 11:30 a.m. Arrive in the Capital International Airport and check into Kunlun Hotel 12:00 a.m. To have lunch at a famous theme restaurant. 2:00 p.m. To attend all the Branch Managers’ Roundtable 4:30 p.m. To meet with Mr. He, the manager of Hongda Construction Company 6:30 p.m. To be present at company dinner at the hotel 10:00 p.m. To arrive in Changsha. Company driver will pick you up at the airport and take you home

17. Ⅳ.Practical Writing • 2．Greeting Card(贺卡) 贺卡的种类很多，有生日卡、圣诞卡、新年卡、结婚纪纪念卡等等，人们相互赠送或互寄贺卡，以示庆祝，并致问候。这种贺卡文字简短，常只会有一短语，全篇不用任何标点，寄卡人通常不写出自己的地址。

18. Ⅳ.Practical Writing • Sample : To Mr. and Mrs. Smith Wishing you and your family A Merry Christmas and A Happy New Year from Li Dan

19. Ⅳ.Practical Writing 3. Letters of Congratulations(祝贺信) • 祝贺信是对胜利、升职、节日、生日等喜事表示庆贺的应用文。在写作中要说明向谁祝贺，祝贺什么，为什么要祝贺等，有的还要论及被祝贺的人和事的意义。节日或某些特定纪念活动的贺词，往往还要向被祝贺者提出新的要求和希望。语言要求简练概括，并有较强烈的感情色彩，遣词造句要求充满热情、喜悦和鼓励。

20. Ⅳ.Practical Writing • Sample: Dear Mr. Zhang: I’m very glad to hear the good news that you were recently appointed general manager of the East Import and Export corporation. I know it would be only a matter of time before your unusual abilities were recognized. I can’t think of any man who would have been a better choice. I wish you the greatest possible success in the future! My heartiest congratulations! Yours very sincerely, Li Ping

21. Ⅴ.Exercises Ⅰ.Fill in the blanks with the words or expressions given below. Change the form where necessary. • 1. This watch _________ for two years. • 2. We are in ________ of his promotion to department manager. • 3. They plan to ________ these foreign friends with our traditional Beijing Opera in the hall. • 4. Can you ________ me _______ a dance, Madam? • 5. There is much ________ for improvement in our work. • 6. He lay back and let his minds _________ . • 7. It is _________ impossible to work with this noise around. • 8. The professor gave us some good ________ on how to learn English well. • 9. Mr. Brown is an important ________ of our company. • 10. The student ________ his new book in a newspaper. • 11. It’s a _______ custom for Chinese people to hang certain herbs on the door frame during the Dragon Boat Festival. • 12. The room was originally _________ to be my study, but now it serves as our dining room. entertain client oblige…with room advice relax definitely wrap guarantee design traditional favor

22. Ⅴ.Exercises • II. Translate the following into Chinese or English. • 1. 你能赏光和我跳支舞吗？ • 2. 这件真丝衬衣很漂亮，价格也不贵。 • 3. 您真是好眼力，这种茶具不同寻常。 • 4. 你能介绍一些中国的名胜古迹吗？ • 5. 如果你真能找到你想要买的东西，那就不虚此行了。 • 6. Let’s make it a happy day. • 7. The exhibition will give you some idea of the industries in this city. • 8. I’d like to buy some typical Chinese products. • 9. May I have the pleasure of a waltz? • 10. I admire your gracefulness.

23. Ⅴ. Exercises • III. Fill in the table below by giving the corresponding Chinese or English equivalents. go on an excursion 中国特产 social dance 娱乐活动 shop assistant 历史古迹 tourist guide 著名风景区 the delicacies of the season 首席执行官

24. Key to Exercises I. • 1.is guaranteed • 2. favor • 3. entertain • 4. oblige…with • 5. room • 6. relax • 7. definitely • 8. advice • 9. client • 10.wrapped • 11. traditional • 12. designed

25. Ⅵ. Key to Exercises II. 1. Will you accept my arm? 2. The silk blouse is very beautiful and its price is not so expensive. 3. You've made a good choice. This Chinese tea set is unusual. 4. Would you recommend some places of interest in China? 5. If you can really find what you want to buy, it's been a worthwhile trip 6. 让我们痛快地玩一天吧。 7．参观这个展览会能使你对本市的工业有所了解。 8．我想买一些典型的中国产品。 9．我能有这个荣幸请你跳曲华尔兹吗？ 10．我欣赏你的优美舞姿。

26. Ⅵ. Key to Exercises • III. Fill in the table below by giving the corresponding Chinese or English equivalents. 去游览 Chinese specialty 交谊舞 recreational activities 售货员 historical sites 导游 famous scenic spots 时鲜 CEO

27. Ⅶ.Assignment Write an itinerary according to the given information. • Mr. Jones will go to Boston on flight 326, at 9:30 on March 21. When he arrives at the airport at 11:30 a.m., Mr. Bellman will pick him up. Then he will go to register at Green Bay Hotel(Tel:665778,Reservation No.435). Mr. Miller from Ford Company will have dinner with Mr. Jones. At 3:00p.m.,Mr.Moore from APG Electronics will have a talk with Mr. Jones. The general manager of APG Electronics, Mr. Bradley will have dinner with Mr. Jones at his Hotel at 6:00p.m.