1 / 11

ASC-B&F, Incident Finance

ASC-B&F, Incident Finance. March 2010. Objectives. Incident Finance Branch Who’s Who Incident Finance 2009 Accomplishments Role of Incident Finance Branch 2009 Observations What COs and PULs can do to help What FSCs can do to help Points to Remember

kesler
Download Presentation

ASC-B&F, Incident Finance

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. ASC-B&F, Incident Finance March 2010

  2. Objectives • Incident Finance Branch Who’s Who • Incident Finance 2009 Accomplishments • Role of Incident Finance Branch • 2009 Observations • What COs and PULs can do to help • What FSCs can do to help • Points to Remember • Questions and Answers and Feedback

  3. Who’s Who in Incident Finance • MaryleaLockard, Branch Chief, Incident Finance, Albuquerque Service Center-Budget &Finance • John Getchell, Program Manager Cooperative Fire Protection Agreements, International Agreements, Casual Pay, National Response Plan Billings and Payments (including first contact for FEMA Job Codes) • Patricia Weinbrecht, Program Manager Contracts (Aviation and non-aviation), EERAs/I-BPAs, BPAs, Incident Accruals and Incident Job Codes

  4. Who’s Who in Incident Finance? • Patsy Michel, Operations Manager EERAs, National Non-Aviation Contracts, Incident Job Codes, AMD Aviation billings, NWS (IMET) billings, MAFFS. • Joe Vieth, Operations Manager for Aviation Contracts, Full Service and Mobile Retardant Contracts and Incident Accruals. • Carol Robinson, (Detail) Operations Manager for Cooperative Fire Protection Agreements, International Agreements and National Response Plan Payments and Billings. • Theresa Voss, Operations Manager for Casual Pay, Mail and Technical Center.

  5. 2009 Accomplishments • Number of EERA/Contract payments 14,477 • Total cost of payments $117,745,785 • Prompt payment interest $32,936 • Number of Aviation payments 3,753 • Total cost of payments $289,848,020 • Prompt payment interest $20,914 • Number of Casual firefighter payments 5,494 • Total cost of firefighter payments $27,254,030 • Payments to State Cooperators $157,839,117 • Bills to State Cooperators and FEMA $43,914,690 • Customer service calls received 2,230 • Job codes created 11,261 • Active Cooperative Fire Agreements 942

  6. IF’s Role • ASC B&F – IF provides support and feedback to: • FSCs, PROCs and COST positions on IMTs • Regional Incident Administrative Coordinators • National AQM • Contracting Officers to: • Update CCR/EFT in collaboration with NFC • Respond to payment inquiries • Process Payment Disputes adjudicated by Contracting Officers

  7. Fire Season 2009 Observations • Contracting Officers • Equipment utilized not covered under contracts/agreements. • Equipment listed on contracts/agreements did not include unique identifier such as type, VIN, serial number, etc. • Vendor DUNS invalid or expired.

  8. Fire Season 2009 Observations • Incident Management Teams • I-Suite OF-286 not matching attached hard copy contract/agreement. • Rate paid and/or equipment utilized is not covered on contract/agreement. • Equipment re-assigned to a new incident, but not closed out on the old incident. • Original invoices found in boxes after de-mobilization causing $33K interest penalties.

  9. Fire Season 2009 Observations • Invoices • Emergency Equipment Use Invoices, OF-286, are audited against contract/agreement, therefore all charges must be authorized within the contract/agreement, i.e. special and/or double shift rates and additional operators/crews. • Lump summing daily total of equipment (mobile offices, tents, port-a-potties, hand washing stations, etc.) requires additional contact with IMT and/or IAC prior to payment. • Commercial Invoices – common omissions: • Date/signature/title of receiving official • Job code • Contract/agreement number • Resource order number • Duplication of original invoices - possible when using fax machine; attach fax to original when submitting to ASC

  10. Points to Remember • Prior to contract/agreement being awarded – confirm Vendor is registered and current in CCR. Inform Vendor that the Name and TIN in CCR must match verbatim their IRS registration record. • Document payment decisions at the incident. • Ensure Incident Only acquisition instruments are complete and valid with agreement number, dates, and signatures. • Vendor Code Information Worksheet, FS-6500-231, should be completed for all new vendors and submitted to ASC Incident Finance with the invoice and agreement.

  11. Questions? ASC_IPC@fs.fed.us

More Related