Ohio Articulation and Transfer Clearinghouse Update

1. Ohio Articulation and Transfer Clearinghouse Update 2006 Ohio Higher Education Computing Council Conference April 21, 2006 Jim Ginzer Program Manager Articulation and Transfer Clearinghouse

2. What We’ll Cover • Policy • Articulation and Transfer Clearinghouse Architecture • Campus Interface Architecture • Summaries 2006 OHECC ATC Update

3. Articulation and Transfer Clearinghouse (ATC) Purpose • Exchange of transcripts among Ohio State-Assisted higher education institutions • Provide information that insures equitable and consistent treatment of key courses during transfer evaluation and planning • Also • Extend electronic transcript exchange to campuses • Introduce web-service architecture to Board of Regents • Possibly supports use of platform by other applications • Provide a future electronic transcript exchange platform for use by high schools, private institutions, and career/technical institutions 2006 OHECC ATC Update

4. How Are We Implementing the Policy? • Ohio Transfer Module (OTM) • Transfer Articulation Guides (TAGs) • Agree-upon Learning Outcomes Associated with the OTM and TAGs • Guarantee Transfer and Application of Courses that Map to Learning Outcomes • Guarantee Preferential Admissions • Provide Advising Tools • Provide a Mechanism for Annotating Transcripts with Agreed-upon, Mapped Courses 2006 OHECC ATC Update

5. Institution Academic Policies Schools/Departments General Education Requirements Programs/Majors Course Catalogs Class Schedules Transcripts Board of Regents Legislative Policies Discipline Areas Ohio Transfer Module Transfer Articulation Guides Learning Outcomes (OANs) Term-by-Term Submissions of Approved Courses Supplements How does this all fit together? 2006 OHECC ATC Update

6. Transfer Articulation Guide Development • What? • Specific courses guaranteed to transfer and apply to degrees • General education and beginning courses within the major • Advising tool for 38 majors • Largest collaborative higher education curriculum project in the history of the state 2006 OHECC ATC Update

7. TAG Development • Who? • Faculty Panels • 38 panels and 514 faculty • Campus review and acceptance • A reiterative process 2006 OHECC ATC Update

8. TAG Discipline Areas

10. Example – Starting in WI 2006 • Suppose OSU has indicated that MATH123 matches the learning outcomes of OTM001 • Suppose CSCC has indicated that MTH 166 matches the learning outcomes of OTM001 • Suppose WSUN has indicated that MTHM101 and MTHM102 together match the learning outcomes of OTM001 • WSUN also has indicated that MTHM200 matches the learning outcomes of OTM 001 • Suppose I take MTH166 at CSCC in AU2005 – no match! • Suppose I take MTH166 at CSCC in WI2006 and apply to transfer to WSU and OSU after SP2006 • ATC supplements my transcript destined for OSU with OTM001 and MATH123 information • ATC supplements my transcript destined for WSUN with OTM001 and MTHM101 and MTHM102 information as well as MTHM200 2006 OHECC ATC Update

11. Doesn’t CAS already do this? • CAS provides similar information for planning purposes • ATC provides support for official transcript exchange when a student moves between campuses • We will continue to address the overall Ohio Transfer and Articulation Architecture with CAS 2006 OHECC ATC Update

12. Statewide Articulation and Transfer Architecture CAS ATC 2006 OHECC ATC Update

13. 1. Send PESC XML Transcript 3. Send PESC XML Transcript and XML Supplement 4. Acknowledge Receipt 2. Acknowledge Receipt Transcript Process Flow Sending Institution or Agent Receiving Institution or Agent ATC 5. Acknowledge Final Delivery 2006 OHECC ATC Update

14. Central Articulation and Transfer Clearinghouse Architecture • Web Services Oriented Architecture • Business Rules • Business Process Management • Enterprise Services Bus • Postsecondary Education Standards Council XML and DTS for Content and Transport • Business Intelligence Tool • Updated Database Management System 2006 OHECC ATC Update

15. 2006 OHECC ATC Update

16. 2006 OHECC ATC Update

17. How Did we Settle on Suppliers? • Gartner Consulting Documentation • Some Benchmarking of Other Industries • Web Searches • Vendor Interviews • Vendor Visits • Vendor Demos • Test Case 2006 OHECC ATC Update

18. Campus Interface Strategy • Heavy reliance on campus expertise • Will utilize a pilot group of campuses • ATC will support multiple mechanisms to connect ATC with campus SIS • Project will use existing products and tools for data extraction as much as possible • Final direction will depend on institutional factors • Type of SIS and overall institutional IT environment • Expect volatility in this arena with SIS and separate vendors both capable of producing PESC XML • Board of Regents has funding to support some institutional work 2006 OHECC ATC Update

19. PESC XML Transcript • PESC Implementation Guide • ATC Implementation Details • Working session • Implementation Guide • Review of Feb ’05 Meeting Topics • Implementation Details 2006 OHECC ATC Update

20. ATC Supplement • XML Document created as transcript flows through ATC. • Contains OAN and OTM information generated by the ATC. • Currently in working draft form. • Will work with XML Pilot Group and SIS interface vendors to determine formatting. • ATC Supplement Implementation Guide Review 2006 OHECC ATC Update

21. Current and Potential Partnerships • Campuses • For XML and SIS Interface Testing • For SIS Interface Development • Suppliers • Central Clearinghouse Tools • SIS Interfaces • OSC • Hosting • Purchasing • Other Applications • CAS • Data Exchange 2006 OHECC ATC Update

22. Future Opportunities and Expansions? • Other Articulation and Transfer Tools Will Reside on the New Architecture • Course Materials Submission • Course Material Reviews • Student and Advisor Support Tools • Campus Self-Configuration • Migrate BOR Data Collection and Queries to New Architecture • Implement Other OSC Initiatives on New Architecture • Career/Technical Schools • Private Institutions • High Schools • Out of State Neighboring Institutions 2006 OHECC ATC Update

23. Summary • Value • Students’ Transcripts are Moved Efficiently and Accurately Using Secure Electronic Means. Students’ Courses are Treated Equitably and Consistently • Advisors Have Access to Up-to-Date Transfer Rules and, In the Future, Transfer Advising Tools • Registrars Reduce Cost of Handling Paper Transcripts and Manually Entering Academic Data for Transfer Students • Tax Payers See Improved Educational Attainment of the Population • Policy Implementers • Collaborations • Ohio Higher Education Institutions • ATC Central and Institutional Interface Suppliers • CAS • Hosting and Possibly Other Applications at OSC/SOCC • Innovations • Enabling the Board of Regents with Flexibility Inherent a Web Services Architecture Using Business Rules and Business Process Management Software Products • Enabling the Campuses for XML Communications and Electronic Transcript Exchange 2006 OHECC ATC Update

24. The Direction Campus Interface Functionality Articulation And Transfer Functionality Future Applications SOA Architecture Rules and Process Management Software 2006 OHECC ATC Update

25. Contact Information Jim Ginzer Program Manager Articulation and Transfer Clearinghouse 30 E. Broad St., 36th Floor Columbus, OH 43215-3414 (614)752-9486 jginzer@regents.state.oh.us 2006 OHECC ATC Update