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Articulation and Transfer Clearinghouse (ATC). Articulation and Transfer Advisory Committee December 8, 2005. What Does the ATC Need to Provide?. A secure connection between campus student information systems (SIS) and the central ATC

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Articulation and Transfer Clearinghouse (ATC)

Articulation and Transfer Advisory Committee

December 8, 2005

Ohio Board of Regents

Articulation and Transfer Clearinghouse


What Does the ATC Need to Provide?

  • A secure connection between campus student information systems (SIS) and the central ATC

  • Software that can consistently implement the Council’s policies

  • Flexibility to respond to changes in policies and changes in technology

Ohio Board of Regents

Articulation and Transfer Clearinghouse


What Are Our Options for Creating the ATC?

  • Option 1 - Purchase a fully-developed electronic transcript exchange from a vendor that includes interfaces to campuses’ SIS and add policy implementation software

  • Option 2 – Integrate off-the-shelf software - including policy implementation software - to create the central ATC and make a number of SIS to ATC communication tools available to the campuses

  • All options require some integration by Board of Regents staff because transcript exchanges do not include policy implementation software

Ohio Board of Regents

Articulation and Transfer Clearinghouse


Recommendation

  • Option 2 – Integrate off-the-shelf software - including policy implementation software - to create the central ATC and make a number of SIS to ATC communication tools available to the campuses

  • What does this mean?

    • Establish standards for the SIS to ATC interface

    • Identify a number of potential vendors that can provide software conforming to this standard

    • Support campuses implementing the SIS interface

    • Create the central ATC by integrating the SIS interfaces with the policy implementation software

Ohio Board of Regents

Articulation and Transfer Clearinghouse


Why is This the Best Option?

  • Most cost-effective solution overall

  • Can be implemented in a reasonable timeframe (Q1 prototype)

  • Flexible

    • Can support multiple means of connecting SIS to the ATC

    • Can support and manage policies that change over time

    • Provides the best means of meeting future requirements: new types of documents or bilateral agreements

  • Makes use of tools and standards widely used by industry

Ohio Board of Regents

Articulation and Transfer Clearinghouse


Due Diligence: Meetings with Campuses

  • Franklin University Direction – Fall, 2004

  • Pilot Group Discussions – February, 2005

  • Joint Requirements Planning – July, 2005

  • OACRAO Presentations – November, 2005

  • Requirements Reviews

    • Ohio State University – October, 2005

    • University of Cincinnati – November, 2005

    • XML Pilot Group – November, 2005

    • Northeast Institutions – November, 2005

    • Southeast Institutions – December, 2005

Ohio Board of Regents

Articulation and Transfer Clearinghouse


Due Diligence:Vendor Analysis

  • Conducted Vendor Interviews – Fall 2005

    • XAP, IMS, Pegasystems, Credentials Inc, etc …

  • Created a Test Bed – November, 2005

  • Also

    • Gartner documents and analysts consulted

    • Similar activities in other states investigated

    • Similar activities in other industries investigated

Ohio Board of Regents

Articulation and Transfer Clearinghouse


Next Steps

  • Central ATC at Regents

    • Develop detailed project plan

    • Make final vendor selections

    • Develop prototype solution

  • SIS Interfaces at Campuses

    • Continue to gather SIS information

    • Finalize specifications for the SIS interface

    • Identify vendor options for SIS to ATC connections

    • Develop a campus by campus deployment strategy

  • Continue to work with CAS on interoperability

  • Communicate with Campuses through the Leadership Teams

Ohio Board of Regents

Articulation and Transfer Clearinghouse


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