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NACOP—August 18-19, 2010 Grants.gov & NIFA: the systems/tips. G rants.gov searches and the application process Role ARIS plays in grant applications & awards Marcie Currie-Gross, Northern Plains Area Extramural Agreements Specialist.
Grants.gov searches and the application process
Role ARIS plays in grant applications & awards
Marcie Currie-Gross, Northern Plains Area
Extramural Agreements Specialist
“Making Agreements Work for You”
**DOD, DOE and NASA will sometimes require proposal submission through their own websites; the SY’s must be registered with these entities (separate from grants.gov registration).
Grants.gov does have links to the NIFA/AFRI announcements
2.5% is assessed on the outgoing funds when the Funding Project is any D project (appropriated in-house funds).
The 2.5% is used for the Small Business Innovation Research Program.
11 Federal agencies participate in the SBIR Program (required by law—it is not just a matter of ARS administrators assessing a fee).
When Incoming funds (“soft funds”) are used to fund an outgoing agreement, the Funding Project is not assessed the 2.5% SBIR fee.
It’s important to know and remember this because it does become a factor when grant proposal funds are used to fund outgoing agreements (the grant proposal budget and budget justification).
Explanations about overhead costs restrictions (applicable to university partners who normally assess 40% or more are now restricted, usually to 22% overhead); travel, supplies/materials, funding periods, etc.
Everything the scientist asks about is in the instructions/guidelines.
► Read the instructions carefully; it explains who should be listed in this section.► This is particularly important later on when there are cooperators with sub-award budget entries and budget justifications.
Grants.gov received the application package, but it still has to make it to the NIFA program for acceptance.
The e-mail message below is received from the granting organization (in this case it is from the NIFA program).
There is a difference in the e-mails received from grants.gov and NIFA, so be very aware of all e-mail notifications received.
The more information the better. Tell line management which ARS Locations/Scientists and the approximate amount that SY/Location will receive if the proposal is funded; working across ARS Areas is great—it is not a problem (Agreements staff will work to get it put together and flow the funds accordingly).
Funds requested are rarely awarded, most likely the figures will change.
SOF/Funds tab: this Unit will show only the amount that will be retained at their Location for their portion of the project (including any sub-awards from your ARS unit to your SY’s university partners).
Primary Agreement Holder (PAH) = No and the PAH Log Number is unknown: The other ARS Units/Locations participating on a grant proposal can still enter their own separate IAF’s to document participation on the grant proposal and to obtain line management review/approval. The IAF can be revised to include the PAH Log Number later on (so don’t delay or stop entry because the PAH is not available at the time of data entry).
The Original SOF is not ARS (or USDA, etc.); only the Direct SOF should be entered (using AFRI in this example).
The funds will be awarded to ARS (all ARS parties involved), and the PAH = Yes and PAH = No and dollar amounts reflect the flow of funds accordingly.
Select Both when incoming funds will be retained by ARS and sub-awarded to a university or other cooperating partner.
Enter the Non ARS Performing Organization information, including the amount of the sub-award to the cooperating partner (this should match the grant proposal budget and budget justification information).
Space is limited, but a description of what the university will do on the grant proposal project is required.
This grant proposal will flow differently from the previous two we just looked at: TAMU will submit the proposal to AFRI and the ARS SY’s will be Co-PI’s receiving a sub-award (from the Prime Grant awarded to TAMU).
In addition, ARS will issue a separate sub-award to Oklahoma State University (after ARS receives the incoming funds via TAMU).
ARS Primary Agreement Holder (PAH): If your ARS unit will receive the incoming funds (either directly awarded or via a sub-award from the university), then the PAH = Yes.
If another ARS unit will receive the incoming funds, and “distribute” the funds to your unit, then the PAH = No (IAF’s will be “linked” by the agreement number).
Check the Work to be Performed block to ensure it reflects an outgoing agreement with a university (Both should be selected—per the red arrow above).
Not all related in-house D project codes apply; use only the ones that are relevant to the project proposal for the IAF submission.
Create Work Record-Amendment: adding the AIMS for the first time or a subsequent action that will require ARS and the Cooperator to sign the amendment record
Data retention in the agency’s official database
The SY with a Pending IAF submission has received notification it will be funded:
To add the 416/417 for an incoming agreement awarded for greater than $25,000: just click on the Generate 416 button (after the Work Record has been created).
Once the R or T project 416/417 has been added: click on the Comments tab and enter the appropriate information for the line management review and documentation. NOTE: The AIMS can be entered first and then add the 416/417; or the 416/417 can be added first and then enter the AIMS information.
Usually we see something like this entered in the Comments field:
Adding the 416/417 and AIMS to Log #12345.
There are two components for AIMS completion
Red arrows = 1st part; Green arrows = 2nd part
Thank you for attending!