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Government Regulations, Guidelines, and GSA – Oh My!

Government Regulations, Guidelines, and GSA – Oh My!. Q. Under what circumstances can a participant get “free” breakfast at the hotel without a per diem deduction?. When there are two different rates offered (one with breakfast and one without) All the time

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Government Regulations, Guidelines, and GSA – Oh My!

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  1. Government Regulations, Guidelines, and GSA – Oh My!

  2. Q Under what circumstances can a participant get “free” breakfast at the hotel without a per diem deduction? • When there are two different rates offered (one with breakfast and one without) • All the time • When there is only one rate and it includes breakfast

  3. Q How do you know what the GSA rate is for your city? • It is the same for every city • Check the General Services Administration (GSA) website for the current annual rate • GSA rates don’t change so it will be the same as last year’s rate

  4. Q Under what circumstances can a group stay in a hotel that is over GSA rate? • When the location of the GSA rate hotel will require increased ground transportation costs or will make it difficult for visitors to find meals, etc. • When there is a local event that is driving up hotel rates in the city • Both a and b

  5. Q Who needs to approve a hotel over GSA rate? • The CBM • The ECA Program Officer • ECA’s Executive Director

  6. True or False: The GSA rate for a hotel includes taxes and fees. Q FALSE

  7. True or False: A group can stay in a hotel that is less than the GSA rate. Q TRUE

  8. True or False: GSA rates are the same for every city in a given state. Q FALSE

  9. True or False: A participant is participating in home hospitality. You need to make a participant per diem deduction. Q FALSE

  10. True or False: The project is paying for a working meal. You need to make a participant per diem deduction. Q TRUE

  11. If the participant is going to a cultural event where the cost of the ticket includes the meal and there isn’t an option to purchase a lower-price ticket that doesn’t include the meal, do you still need to make a per diem deduction? Q YES or NO? NO

  12. Q If a group is delayed in a city due to weather or other extenuating circumstances, in what way does the original per diem distribution need to be adjusted? • If the GSA rate in the city where the participants are staying longer is higher than the city they were supposed to travel to, then you need to increase the M&IE. • If the GSA rate in the city where the participants are staying longer is lower than the city they were supposed to travel to, then the participants need to return the difference in the M&IE rates. • Both a and b.

  13. Can project funds be used to cover participant participation in a CBM fundraising event? Q YES or NO? NO

  14. Q What is the maximum amount of honoraria that can be paid to an individual per day? • $600 • $300 • $100

  15. Q What is the maximum amount of honoraria that can be paid to an institution for a full day workshop? • $1000 • $500 • $1500

  16. Q What is the maximum amount of honoraria that can be paid to an institution for a half-day workshop? • $750 • $950 • $1000

  17. Q A Project Assignment (PA) is a document generated by the ECA program team that establishes the overall budget for a project. What do the amounts on the PA indicate? • The minimal amount that can be spent for the project • The maximum amount that can be spent for the project • There is no flexibility on the amounts, and the NPA and CBM have to spend the exact amount listed

  18. Q Please choose the correct statement below about vendors: • The ECA program officer can require that the NPA use a specific vendor for a project • The NPA program officer can require that the CBM use a specific vendor for a project • The ECA program officer and NPA program officer can request specific criteria of a vendor (i.e. that the restaurant serves halal food)

  19. Q Please choose the correct statement(s) below: • If a hotel offers the GSA rate, the CBM is still required to do a procurement process • CBMs have to follow their own procurement processes for hotels • CBMs have to follow the State Department’s procurement policy

  20. Q Which of the following does NOT require a receipt for reimbursement of project funds? • Taxi fare • Baggage fees • Meals

  21. If a participant loses some of their per diem in cash form, can project funds be authorized to replace it? Q YES or NO? NO

  22. What does “M&IE”mean? Q Meals and Incidentals Expenses. This is the amount of money that the participants receive to cover their meals and other personal expenses. M&IE is determined by day, based on the city-specific M&IE rates listed on the GSA website.

  23. What does “per diem” mean? Q Per diem is the daily rate for M&IE and hotel costs provided to a participant as based on the GSA guidelines.

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