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“THIS MEETING WILL COME TO ORDER”. Parlimentary Procedure. THIS MEETING WILL COME TO ORDER!!. Goals of the Program Overview Types of Assemblies Basic Principles of Parliamentary Procedure Kinds of Rules. GOALS OF THE PROGRAM. Understand the basic concepts

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“THIS MEETING WILL COME TO ORDER”

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This meeting will come to order

“THIS MEETING WILL COME TO ORDER”

ParlimentaryProcedure


This meeting will come to order1

THIS MEETING WILL COME TO ORDER!!

  • Goals of the Program

  • Overview

  • Types of Assemblies

  • Basic Principles of Parliamentary Procedure

  • Kinds of Rules


Goals of the program

GOALS OF THE PROGRAM

  • Understand the basic concepts

  • Develop skills in making motions, reports and problem solving

  • Enable member’s full participation in business meetings


What we will cover

WHAT WE WILL COVER

  • Definitions

  • Basic Principles

  • Motions

  • Voting Methods

  • Agenda


Parliamentary procedure

Parliamentary Procedure

  • “The objective of parliamentary procedure is to insure the right of the minority to be heard but serve the majority opinion”


Parliamentary procedure1

PARLIAMENTARY PROCEDURE

  • Set of finite rules covering a set of circumstances

  • Not arbitrarily set

  • Evolved since the 5th century

  • Establish an order, fair approach to decision making

  • Universally recognized


Foremost authority

FOREMOST AUTHORITY

  • ROBERT’S RULES OF ORDER

    • All rules discussed can be found in Robert’s Rules of Order


Types of assemblies

TYPES OF ASSEMBLIES

  • Mass meetings; accomplish goals and objectives

  • Legislative bodies; enact laws

  • Conventions; meetings of delegates

  • Established organizations


Basic principles of pariamentary procedure

BASIC PRINCIPLES OF PARIAMENTARY PROCEDURE

  • Consider one thing at a time

  • Ensure justice, courtesy and equal treatment to all members

  • Serve the will of the majority

  • Preserve the right of the minority to be heard


Consider one thing at a time

CONSIDER ONE THING AT A TIME

  • The most recently made motion is the immediate pending question

  • It’s the only one to occupy the current discussion


Ensure justice courtesy and equal treatment to all members

ENSURE JUSTICE, COURTESY AND EQUAL TREATMENT TO ALL MEMBERS

  • Basic rights and privileges of membership

  • Courteous and polite manner

  • Ample opportunity for an effective expression of opinion


Serve the will of the majority

SERVE THE WILL OF THE MAJORITY

  • Majority rules

    • The most basic tenet of democracy


Preserve the right of the minority to be heard

PRESERVE THE RIGHT OF THE MINORITY TO BE HEARD

  • Safeguard the right of the minority to be heard

    • Guard the minority opinion

    • Right to full expression


Overview of the rules

OVERVIEW OF THE RULES

  • Laws of the Land

  • Corporate Charter

  • By Laws

  • Policies

  • Convention Standing Rules

  • Parliamentary Procedure


Kinds of rules

KINDS OF RULES

  • Laws of the Land

    • Paramount rules that govern us

    • May not enact rules that violate civil law


Kinds of rules1

KINDS OF RULES

  • Corporate Charter

    • Names the organization

    • Clearly states objective


Kinds of rules2

KINDS OF RULES

  • By Laws

    • Set limits

    • Officers and Committee’s duties

    • Chain of command

    • Notice well in advance to amend

    • May never be suspended


Kinds of rules3

KINDS OF RULES

  • Convention Standing Rules

    • Specifically designed to make the business of the delegates run smoothly


Kinds of rules4

KINDS OF RULES

  • Parliamentary Procedure

    • Rules that speak to the mechanics of a business meeting

    • If the bylaws and policies are silent, then Parliamentary rule prevails


Decorum

DECORUM

  • Establish practices and customs for procedure

    • How we conduct ourselves at meetings

    • What we say, when, and to whom


Examples of decorum

EXAMPLES OF DECORUM

  • Remarks by members are made by and thru the chair

  • Only one person may occupy the floor at a time

  • Can only claim the floor if assigned by the presiding officer

  • Show courtey for an office; use of titles


Let s review

LET’S REVIEW


Motions

MOTIONS

  • Main motion

    • A mechanism to introduce business for consideration


Anatomy of a motion

ANATOMY OF A MOTION

  • Member receives recognition

  • States the motion

  • Another member seconds the motion

  • Chair states the question on the motion

  • Members debate the motion

  • Chair puts the question

  • Chair announces the result


Receive recognition

RECEIVE RECOGNITION

  • From the meeting chair

  • Chair will assign you the floor

  • Large meeting/Convention

    • Go to a microphone

    • Check to see if pro and con microphones are designated

  • Smaller meetings – raise your hand


State the motion

STATE THE MOTION

  • Begin with “I move that . . .”

  • Conclude with the exact wording of your motion

    • Use straightforward language

    • Stated in the positive

    • Contains only one proposal


Another member seconds the motion

ANOTHER MEMBER SECONDS THE MOTION

  • “Second” or “I second the motion”

  • Without a second the motion dies for lack of a second

  • Any comment about the motion is considered to be a second

  • A member is allowed to second a motion that they oppose


Chair states the motion

CHAIR STATES THE MOTION

  • “It has been moved and seconded that we … (stating the motion’s exact words). Is there any discussion?


Example of a properly worded motion

EXAMPLE OF A PROPERLY WORDED MOTION

  • “ I move that we operate a concession stand at all home games to benefit the marching band’s Uniform Fund”


Members debate the question

MEMBERS DEBATE THE QUESTION

  • Members may fully express their opinions

  • Members need to understand the rules of debate

  • Motion to limit or extend the limits of debate

  • Cannot yield unexpired time

  • Direct all questions to the chair

  • Appropriate timer for motions that will improve or dispose of the existing motion


Debate tips for the chair

DEBATE TIPS FOR THE CHAIR

  • When presiding over a debate

    • Alternate the pro and con

    • Be courteous to everyone

    • Be sure that the precise question is known

    • Use rules of time and decorum

    • Be sensitive to the groups wishes

    • Be ready to put the question to a vote as soon as the group is ready


Chair puts the question

CHAIR PUTS THE QUESTION

  • No further discussion

  • Put the question to a vote

  • Repeat the question clearly

  • Give precise instructions

  • Announce the results

    • “The yeses have it, the motion is carried, and the Concession Stand committee is ordered to begin wok on the project.”


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