Washington State Title I Part C Migrant Education Program

1. Washington State Title I Part C Migrant Education Program New Federal Program Director’s Training September 6, 2019 9 a.m. – 11 a.m. Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

2. WELCOME!! • Who We Are • Program Overview • Migrant Student Eligibility • Required Program Components • Identification and Recruitment (ID&R) • Health • Parent Advisory Councils and Family Engagement Framework • Out-of-School Youth • Resources

3. OSPI Migrant Education Program Team Lupe Ledesma Program Supervisor 360-725-4464 lupe.ledesma@k12.wa.us Veronica Gallardo State Director 360-725-6144 Veronica.Gallardo@k12.wa.us Sylvia Reyna Program Supervisor 360-725-4474 sylvia.reyna@k12.wa.us Office of the Superintendent of Public Instruction 600 Washington St. SE | Olympia, WA 98504-7200 P.O. Box 47200 | Olympia, WA 98504-7200 360-725-6147 Armando Isais-Garcia Health Program Supervisor 360-725-6159 armando.isais-garcia@k12.wa.us Carlos Gonzalez ID&R Program Supervisor 360-725-6179 Carlos.Gonzalez@k12.wa.us

4. OSPI Vision: All students prepared for post-secondary pathways, careers, and civic engagement. Mission: Transform K–12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

5. Program PurposeESEA – Section 1301 • High-quality educational programs and services. • Not penalized by disparities among States (curriculum, graduation requirements, and challenging State academic standards).

6. Program PurposeESEA – Section 1301 • Opportunities to meet challenging State academic standards all children are expected to meet. • Overcome factors that inhibit the ability to succeed. • Help migratory children benefit from State and local systemic reforms.

7. A Few Facts About Washington State’s Migrant Education Program

8. Organizational Chart • Office of Superintendent of Public Instruction • Title I Part C Migrant Education Program • State Advisory Committee • Educational Service Districts: • Yakima (ESD 105) • Wenatchee (NCESD) • Pasco (ESD 123) • Anacortes (NWESD) • Migrant Student Data, Recruitment, and Support (Sunnyside School District) • School Districts • Private Schools/ • Charter Schools • Tribal Compact Schools

9. Migrant Student Eligibility AGE: 3-21 years of age SCHOOL COMPLETION: Has not yet received a high school diploma or equivalent MOVE: Moved to obtain work in the agricultural or fishing industries (by themselves or with their family) ACROSS DISTRICT BOUNDARIES: Crossed school district boundaries TIME: Within the last 36 months

10. Priority for Service • Made a qualifying move within the last 1-year (12-month) period. • Most at-risk of not meeting state standards. • Drop out (not yet graduated) Where state assessment data is unavailable use following proxy factors: • EL score is less than proficient. • Retained in same grade level. • Age and grade placement is two years or more. • High school credit deficient. • School attendance is less than 90% for time enrolled. • Qualified for Special Education services. • Identified as Homeless under McKinney-Vento. • Has less than 90 days total enrollment for the school year.

11. Other Migrant Students • Needs – students who may not have moved within the last 12 months (PFS) but are at-risk of not meeting state standards. • Continuation of Service – students whose eligibility has ended but who may need continued Migrant Program support through the end of the term, for the school year or throughout their high school until they graduate. There must be no other resource available for students to access. High school is credit accrual services only.

12. Group Chat Name at least two criteria needed for Priority for Service • Made an eligible move within the last 12 months • Not yet met standard on most recent state assessment • Drop Out • Proxy Factor (if no state assessment results available)

13. Group Chat Can you only serve Priority for Service students with MEP Funds? Answer: No. All eligible migratory students may be served with MEP funds if there are no other resources available to address their identified need.

14. Required Program Components

15. How Are Programs Funded?

16. State Service Delivery Plan

17. State Service Delivery Plan Measurable Program Outcomes: • English Language Arts • Mathematics • Credit Accrual • Out-of-School Youth • Early Learning • Family Literacy • Activities: • Identification and Recruitment • Family Engagement Framework • Interstate/Intrastate Coordination • Health • Records Transfer

18. What is a Service?

19. Services and Activities “Services” are distinct in that they are the educational or educationally related activities provided to migrant children to enable them to succeed in school. Because student success is the overarching goal of the MEP, services are a vital aspect of the program. In providing services, priority must be given to migrant children who are failing or are most at risk of failing and whose education has been interrupted during the regular school year.

20. Services and Activities Services are of sufficient duration and intensity to enable the program to meet its measurable outcomes and to contribute to the achievement of the State’s performance targets.

21. Supplement/Supplant • Federal funds cannot replace activities or services previously conducted with other local, state, or federal resources (supplanting). • Must be in addition to what the student(s) would receive from other resources (supplement).

22. Flow of District MEP Resources Flow of District A Supplementary Program MEP Resources cannot be the main provider of services to migrant students Title I Part C • Title III, State Bilingual, LAP • Federal (Title I, II, etc.) • State and Local Medicaid included • Basic Education photos published by pixabay.com

23. Group Chat I am aware of the opportunity to coordinate services for migratory students and their families with other federal, state, or local resources. • Yes • No

24. Collaboration/Coordination • Students should be accessing services for which they are eligible and entitled to receive. • Title I, Title III, school nursing services, etc. • MEP can provide enhanced services or go deeper to meet the needs of migratory students. • educational examples, migrant physical exams……

25. Unlocking State and Federal Program Funds

26. 2019-2020Supplemental Program Services and Definitions

27. 2019-2020Supplemental Program Services and Definitions

28. 2019-2020Supplemental Program Services and Definitions

29. Identification and Recruitment (ID&R)

30. Identification and Recruitment (ID&R) ID&R District Plan • Recruiter (RT) Deployment • Evaluation • Revalidation

31. Identification and Recruitment (ID&R)

32. Identification and Recruitment (ID&R) ID&R District Plan • Evaluation • Reports help determine the progress of short and long term ID&R goals. • Reports help identify barriers and allow you to look for solutions. • Example reports: Certificate of Eligibility (COE) Revalidation, Possible Missed COE , Qualifying Arrival Date (QAD), COE Time Lapse, 3 years COE/ Enrollment Comparison Summary • Section 7 of the Washington MEP ID&R Handbook provides more information on reports. • The handbook is under the Resources tab within the MSDRS website (msdr.org).

33. Identification and Recruitment (ID&R) ID&R District Plan • Revalidation • Allocate time to conduct revalidation. • Revalidation of COEs is important because they help determine Priority for Service Students(PFS). • A PFS student generates twice as many dollars than a non-PFS student.

34. Identification and Recruitment (ID&R) ID&R District Plan • RT Deployment • Important to get out of the school buildings to recruit. • Recruitment entails creating and strengthening relationships with prospective families, employers, and community agencies. • Relationships created outside of the school buildings produce access to families and referrals. • Attending community-based events helps market the MEP brand.

35. Chat Box • I have my monthly meetings planned for ID&R– Yes/No • I know where to locate and access the Certificate of Eligibility Revalidation Report – Yes/No

36. Health

37. Migrant Education Health Program • MEP helps identify and treat unresolved health problems, so that these problems do not interfere with a migrant students ability to engage academically. • Preventative health services, always tied to helping the child meet his or her learning needs. • Such as physical exams, sports physicals, corrective lenses, dental screenings, social and emotional needs, some medications, etc.

38. MSIX • Migrant Student Information Exchange (MSIX) • Requires MEP to collect, maintain, and submit minimum health information within established time frames and values. • Medically Diagnosed Alerts (MDAs)- i.e. none, chronic, acute; • Immunizations on file- i.e. yes or no • Help local educational agencies (LEAs) meet the needs of migratory children by having up-to date health information readily available where migratory children enroll after they move.

39. Migrant Health Dashboard Snapshot Report

40. Health Reports Three main reports: • 3-Year Physical Exam; • Students without exams on record, populated from COE • Immunizations on File; • Students without yes or no verification • Medically Diagnosed Alert (MDA) Report. • Ongoing or unresolved health conditions as a result of a physical exam, or other source.

41. 3-Year Physical Exam

42. Immunizations on File

43. MDA Report

44. Health Summary Report Overview of physical exams • # Eligible for new exam • # Exams scheduled/ Completed • # Reported in MSIS

45. District Migrant Health Portal Request for support:

46. Health • Work with ESD OSY/ Health Coordinators and Health Supervisor to host a physical exam event with local partnered health care providers. • Coordinate any follow-up care needs the student(s) may have with local clinics- i.e. Medically Diagnosed Alerts (MDAs). • Again, seek technical assistance from regional ESD Migrant Health/OSY Coordinator for other health services.

47. Chat Box Can the Migrant Education Program (MEP) funds be used to pay the cost of physical examinations and athletic fees for eligible migratory children, as required for participation in school athletics? Answer: Yes, MEP considers this an allowable support service as required for participation in school athletics once the possibility of a referred service has been exhausted.

48. Chat Box A migrant family seeks support with “dental services” for their child. after a brief conversation, district staff have identified that the family is in seek of orthodontic treatment. Can MEP funds be used to cover the costs? Answer: No, MEP considers this a long-term treatment which is not covered under federal statue by the office of migrant education. However, MEP may be able to find community resource that may help offset the costs of such a service.

49. Parent Advisory Councils and Family Engagement Framework

50. Parent Advisory Council (PAC) • PAC Guide on OSPI website: https://www.k12.wa.us/student-success/equity-education/migrant-and-bilingual-education/migrant-education-program