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Senior Service America, Inc. (SSAI) Bidders’ Webinar – Indiana - PowerPoint PPT Presentation

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Senior Service America, Inc. (SSAI) Bidders’ Webinar – Indiana

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Senior Service America, Inc. (SSAI)

Bidders’ Webinar

Request for Proposal (RFP)

Elkhart, Kosciusko, LaGrange, Marshall, Noble and St. Joseph Counties, IN

Monday, March 3, 2014

2:00 p.m. EST

Webinar details

  • Today’s Presenter: Chris Garland, National SCSEP Director

  • Webinar Length 1 hour and 30 minutes from 2:00 - 3:30 p.m. Eastern Standard Time

    • We may finish early if not all time is needed

  • Who is on call today?

Resource for this Webinar

Have a copy of the SSAI RFP for Elkhart, Kosciusko, LaGrange, Marshall, Noble and St. Joseph Counties when participating in this webinar

RFP Overview

  • Introduction

  • Request for Proposal

  • Roles and Responsibilities

  • Funding

  • Target Population

  • SSAI SCSEP Performance Measures

  • Eligibility and Minimum Qualifications for Responding Organizations

  • Content of the Response Package

  • Submission of Proposal in Response to RFP

  • Evaluation Criteria and Selection Process

  • Notice of Award

  • Bidders’ Webinar

  • List of Attachments

  • Additional Documents to Review

Closing Date for Submission

Friday, March 14, 2014, 4:00 p.m. EDT

Total Estimated Funding of Subgrant:

  • $111,918 from May 1, 2014 – June 30, 2014

    (remainder of PY2013)

  • $671,508 from July 1, 2014 – June 30, 2014


    There will be the opportunity for renewal for the next year following the period specified in this announcement.

I. Introduction

  • Senior Service America Inc.

    • 45 year old 501(c)(3) national nonprofit

    • 3rd largest Senior Community Service Employment Program (SCSEP) National Grantee

    • Headquartered in Silver Spring, MD

    • Work with a national network of 80 subgrantee organizations to operate SCSEP in 16 states

I. Introduction (cont’d)


  • Senior Service America, Inc. is one of four SCSEP national grantees in Indiana

  • SSAI has served various parts of Indiana since 1972

  • Currently, SSAI partners with two (2) organizations; outcome of RFP will be to partner with three (3) organizations

  • Catholic Charities Fort Wayne/South Bend (CCFWSB) is SSAI’s current subgrantee that serves the counties in this RFP

  • CCFWSB is ending sponsorship of these counties on April 30, 2014 but will continue as a SSAI subgrantee serving other counties

II. Request for Proposal (RFP)

  • SSAI is seeking a qualified organization to administer SCSEP

    • SCSEP is Title V of the Older Americans Act

    • Only federally-sponsored employment and training program for low-income seniors

    • Multiple missions include promoting useful opportunities in community service job training and moving SCSEP participants to unsubsidized employment, where appropriate

II. RFP (cont’d)

  • SCSEP participants…

    • Are eligible individuals 55 or older, unemployed, have participated on SCSEP for less than four years, and earn less than 125% of Federal Poverty Guidelines who want or need to re-enter the workforce

    • Paid federal, state or local minimum wage (whichever is higher)

    • For work experience at “host agencies” – 501 (c)(3) nonprofit or government training sites

    • Typically 20 hours per week

III. Roles and Responsibilities

  • Subgrantee

    • Employ a full-time project director and other personnel necessary for programmatic and financial administration and supervision of SCSEP

    • Recruit and enroll eligible applicants

    • Select appropriate host agencies

    • Promote necessary linkages and partnerships

    • Comply with SCSEP regulations and policies

    • Utilize case management method

    • Meet performance goals outlined in Sponsor Agreement

III. Roles & Responsibilities (cont’d)

  • SSAI

    • Provides training, guidance, coaching on all aspects of program and financial administration, performance, data collection and SCSEP regulations and policy

    • Provides technical assistance on SSAI’s person-centered approach to IEPs, community service assignments and unsubsidized placement

    • Conducts regular compliance and fiscal monitoring

IV. Funding

  • Each subgrant budget has four line items:

    • Participant Wages and Fringe Benefits

    • Administrative Costs (Adm)

    • Other Program Costs (OPC)

    • Nonfederal Share of Costs/Nonfederal Match

Subgrant Budget

The subgrant award is in two parts which total fourteen months. The first subgrant is from May 1, 2014 – June 30, 2014 and the second subgrant starts on July 1, 2014 and ends on June 30, 2015

V. Target Population

  • Eligible participant

  • Priority of Service for Individuals with Multiple Barriers to Employment

  • Individual Employment Plans (IEP)

  • Unsubsidized Employment

  • Community Service Work-Based Training

V. Target Population (cont’d)

  • Host Agencies

  • Maintenance of Effort

  • Other Permissible Training

  • Coordination with American Job Centers, State and Local WIBS, AAA and other SCSEP providers

VI. SSAI SCSEP Performance Measures

Measures while participant is on SCSEP

  • Service level or number of eligible individuals served

  • Community Service Hours

  • Most-in-Need (MIN)

VI. Performance Measures (cont’d)

Measures after participant exits –

WIA Common Measures

  • Entered Employment

  • Retention

  • Average Earnings

    *SSAI unsubsidized placement goal

    *Spend 100% of subgrant funds by June 30th of each year

VI. Performance Measures (cont’d)

Additional Indicators –

set by Secretary of Labor

  • Retention in Unsubsidized Employment For One Year

  • Satisfaction Level of Participants, Employers and Host Agencies

  • Volunteer Work Indicator

VII. Eligibility and Qualifications of Bidders

  • Any 501(c)(3) non-profit agency

  • Any government agency


  • Meet the goals, standards and policies of SSAI for providing SCSEP, as described in this RFP

VIII. Content of Response Package

  • Attachment A – Application Face Sheet

  • Attachment B – Complete Narrative Responses

  • Attachment C – Minimum of 2 letters of support from partner organizations

  • Pg. 18 of RFP - #7 – attachments requested

IX. Submission Instructions

  • All requested documents transmitted electronically

    • MS Word or Adobe PDF or combination

    • Do not send Zip files

  • Email address:

  • No later than 4:00 p.m. EDT on Friday, March 14th

  • SSAI will email you acknowledging receipt of application

X. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

  • Organizational Capacity – 25 points

  • Program Design and Approach – 40 points

  • Administrative and Fiscal Qualifications – 35 points

  • Applicants must score a minimum of 70 points to be considered for funding.

  • Review committee will be comprised of SSAI staff.

  • SSAI reserves the right to seek additional information from Applicants, potentially including site visits or agency interviews.

XI. Notice of Award

  • SSAI will announce the contract award no later than Friday, March 28, 2014

  • SSAI will notify all applicants of decision by email

  • SSAI will facilitate transition activities of SCSEP in April 2014

XII. Bidders’ Webinar, Questions & Technical Assistance

  • Today 

  • Anyone else join?

  • Q&A

    • Review questions received to date

    • Take any new questions from attendees on today’s webinar

  • Not sure if webinar recording can be posted; in process of changing vendors

XIII. Attachments

  • Attachment A – Application Face Sheet and Checklist

    • Display

  • Attachment B – Narrative Response

    • Display

XIV. Additional Documents to Review

  • 2010 SCSEP Final Regulations

  • 2006 Older Americans Act Amendments

  • 2014 Federal Poverty Guidelines TEGL No. 11-13

  • Revised Income Inclusions and Exclusions TEGL 12-06

Key Dates/Timeline

  • RFP Issued – February 20th

  • Bidders’ Webinar – March 3rd

  • Last Day to Submit RFP Questions – March 11th

  • Proposal Submission Deadline – March 14th

  • Grant Announcement – By March 28th

  • Transition Activities – April 2014

  • Initiation of Services – May 1, 2014


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