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Consortia Costs

Consortia Costs. Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006. Please take a moment to turn off your cell phone, or switch to silent mode . Show me the numbers!. SirsiDynix Consortia Customers: 80-100*

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Consortia Costs

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  1. Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006

  2. Please take a moment to turn off your cell phone, or switch to silent mode.

  3. Show me the numbers! • SirsiDynix Consortia Customers: 80-100* • Consortia Active in SIG: 30+ • Respondents: 22 • Sites represented at SIG Conference 21 in September 2005 *according to SirsiDynix-this is just Unicorn customers and includes about 20-30 in Canada alone.

  4. What’s is your job title? 16 different titles!

  5. We are an experienced group: • Total number of years at our current jobs: 217 years • Average years at current job: 9.86 years • Median 8.5 years • Mode 5 years • “Newbies” (Less than 2 years at a job) 3 • “Seasoned” (Over 10 years at your job) 10

  6. Libraries Served:Public: 351 Academic: 43 School: 4 Special: 21 Total Libraries 488

  7. Population Served: From 2 thousand to 2 million!

  8. PORTS 8 out of 22 libraries have some sort of annual or monthly fee bases on a port or a user and sometimes other charges were factored in as well $3,000.00 per year $1,500.00 per year $1,000.00 per year $95,000 per year for unlimited access. Other Models based on: Population Circulation “Library size” A combination of borrowers, items, and transactions How do we charge our customers?

  9. Five cost models Summaries from the survey and detailed e-mails

  10. Four-part Invention • Each library pays an equal share of 50% of the total budget • The remaining costs are determined proportionately • 15% is based on Item Count ($0.0423 per item record) • 15% is based on Circulation Count ($0.0191 per charge) • 20% is based on patron counts ($0.9690 per patron) • Count is determined by resident with valid library card • First 3,000 patrons are free • Helps small libraries keep costs down • Academic library escapes this cost completely

  11. Three-part Harmony • Three Components • Flat Charge • Each library pays an equal share of 40% of the budget • Circulation Charge • 30% of the budget is based on each library’s percentage of 5 year’s average total circulation • Workstation • 30% of the budget is based on the number of Workflows sessions at each library

  12. A Fifty-Fifty approach • Annual costs are comprised of • Sirsi maintenance costs • including I-Bistro/Content • Authority maintenance • Training and continuing education • Staff salaries/benefits • 10% contingency fee • Costs are divided between the members based on: • Each library’s total titles (at least one call number attached) • Each library’s total operating expenditures for the previous fiscal year

  13. Building by building • 75% of the operational budget is divided equally by building (not library but individual buildings) • Built into this cost is 3 simultaneous staff logins for WorkFlows • 25% of the operational budget is divided by the total number of additional simultaneous staff logins at all the libraries • Each library pays that amount per additional logins • Each building also contributes a “per building” amount to the Capital Reserve Fund

  14. Change, Change, Change Prairie Area Library System’s Fee Structure Project

  15. Quick History • 3 regional library systems (RLS) into one • 4 consortia in new RLS (three full and one union-listing)

  16. Why merge? • Efficiency • Service • Simplicity

  17. PALS Pre-Merger Cost Models • Model based on ports • Model based on circ, items, patrons, and flat library fee • Model based on ports and flat fees for certain service • Model based on flat fee

  18. New Formula 25% Circulation 25% Items 25% Patrons 25% Flat Library Fee

  19. The “Why’s” of the Formula • Most fair way to do it • Easily measurable in Unicorn • Wanted Pay to Play aspect

  20. Transitioning to New Formula • 83 Full Members of existing consortia • 58 costs go down • 6 costs go up less than 10% • 19 costs go up, 9 go up more than 40% and 1 more than 100%

  21. PALS Next Step Program • Awards for libraries whose increase was more than 10% • 10 % to 40%, 10% added to FY06 costs • 41% to 100%, 15% added to FY06 costs • 100%, 20% added to FY06 costs • Difference between FY06 costs + % increase and formula paid by PALS Award

  22. PALS Next Step (cont.) • Awards would be paid until the library’s fee comes within 10% of what the formula calls for • Projected to have formula eased in by FY13

  23. Questions and Comments Audience Participation

  24. Contact Information • Carol Dawe cjdawe@linc.lib.il.us • Paul Mills paulm@palsnet.info Thank you for attending!

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