Microsoft Word 2010

1. Microsoft Word 2010 Lesson 2 – Editing a Document

2. Learning Goal of Lesson 1 The goal of this lesson is for the students to successfully open, navigate, and modify a document. The student will save the document, with a new name or in a different format, and properly organize a storage location for future reference.

3. Learning Objectives On completion of this lesson, students will be able to: • Open a file. • Navigate through a document. • Scroll through text. • Insert text in a document. • Select text. • Edit a document by deleting and restoring text. • Create a folder.

4. Part 1: Opening An Existing File

5. Open Dialog Box Open options drop-down list Navigation Pane Change View Button New Folder button Previous locations drop-down list Up One-Level button File Name box Files of Type drop-down list Tools button

6. Navigating Through A Document

7. Navigating Through A Document:Minimizing & Maximizing Maximize Note: Shows this view when window is using the full screen. Minimize Close Note: Shows this view when window is not using the full screen. Restore Down

8. Navigating Through A Document:Page Up & Page Down (Arrows) The Page Up (PgUp) and Page Down (PgDwn) allow you to vertically navigate through your document. The Arrows, also allow you to navigate through the page.

9. Navigating Through A Document:Page Up & Page Down (Arrows) The Home key will take you to the beginning of the line. • CTRL + Home will take you to the top of document TheEnd key will take you to the end of the line. • CTRL + End will take you to the top of document

10. Navigating Through A Document:Shortcut Keys Shortcut Keys (also called Hot Keys) for navigating. • CTRL + Page Up (move to top of page) • CTRL + Page Down (move to bottom of page) • CTRL + F10 (maximizes document window) • ALT + F10 (minimizes document window) • ALT + F5 (restoresthe program window size)

11. Navigating Through A Document:Mouse Pointers Mouse Pointers The appearance of the mouse pointer changes based on the actions that you are performing. Some pointing devices have scroll wheels to help with navigation. Mouse pointers source: http://yoingco.com/index.htm

12. Inserting Text In A Document

13. Inserting Text In A Document:Insert vs. Overtype Mode By default, Word opens in the Insert mode. If you wish to replace text by typing over it, press the Insert button (located near the top right of the keyboard). This will togglethe insert button to the overtype button. Insert mode: inserts text to the right of I-beam | Overtype mode: replaces text to the right I-beam

14. Inserting Text In A Document:Selecting Text • Single character: click and drag over it • Word: double-click it or drag over it • Paragraph: triple-click it or drag over it • Sentence: CTRL + click anywhere in it or drag over it • Selecting adjacent blocks of text: dragging over it • Non-adjacent blocks of text: CTRL + dragging over the blocks • Selecting all text in a document: CTRL + A Adjacent: Non-adjacent: Side-by-side Not side-by-side The fastest way to select a paragraph is to triple click in it; a word, double click it.

15. Inserting Text In A Document:Selecting Text (cont’d) • Keyboard arrow keys in conjunction with SHIFT key • Selection bar to the left of the document text for one or more lines • Triple click the selection bar for entire document Selection Bar Shows on ruler as a gray area (actually the margin area)

16. Test Your Knowledge Answer Key: 1. C 2. C 3. D 4. D Multiple Choice • An entire paragraph of text may be selected quickly by ____. a. Using the left-click, drag method b. Double-clicking the paragraph of text c. Triple-clicking the paragraph of text d. Using the shift and drag method. • The following are all methods of navigating through a document except: a. Using the PAGE UP and PAGE DOWN keys on the key-board. b. Using the keyboard arrows. c. Using the Shortcut menu. d. Using various Hot Key combinations. • An existing document may be opened by _____ a. Viewing the Home Ribbon, and choosing the Open button b. CTRL+0 (zero) c. Selecting the Open button found on the Quick Access Toolbar. d. Selecting the Open option found under the File Tab. • Which of the following is not a part of the File Open dialog box?a. Change view button b. New folder button c. Open options button d. Delete button

17. Deleting & Restoring Text

18. Deleting & Restoring Text:Undo & Redo

19. Deleting & Restoring Text:Word Options Overtype Mode

20. Deleting & Restoring Text:Alternative Methods Select text and press backspace key or delete key. Note: If you accidently hit the space bar or any other key, the selected text is replaced. If you didn’t mean to replace it, just click Undo on the QAT. By clicking the drop-down arrow on the Undo or Redo buttons, you can undo/redo more actions.

21. Creating A Folder

22. Creating A Folder:In Word 2010 • For good file management and quick document retrieval, it is important that you organize your work into folders and subfolders. • Example: • My Documents (is your main folder) • Individual class folders (are your subfolders) • Math • English • Art • MSITA

23. Creating A Folder:In My Documents You can create your folders before entering Word by going to your My Documents (or any other folder) and clicking on File, New, and Folder. Note: You will often see Drive E for me because I use an external hard drive to store all of my files. That way I can access my files at home, school, etc.

24. Creating A Folder:Renaming A Folder or File Just right-click on it and type the new name. Caution: Make sure that you don’t change the file extension when renaming files. Whatever is selected is what changes. In Word the file extension is .docx (for 2007 & 2010) and .doc (for prior versions).

25. Saving A Document

26. Saving A Document:Save vs. Save As Save Save As • Any changes that are made are saved to the currently opened document. • If a document is already named, you can click the save button. • This will save your document with a specific name. • To access, you must click on FILE and SAVE AS. • Another document will be created with the new filename.

27. Saving A Document:Common File Formats .txt (Plain Text Format): This is a good extension to use if all you need is to preserve the text only. Example: You have a word processor at home, but it is not a version of Word. Save your file as a .txt and pull it into Word when you get to school to format it. .rtf (Rich Text Format): similar to .txt, but it saves underlines, boldface, etc.

28. Saving A Document:Common File Formats (cont’d) Click in Save as type and scroll down until to you get .rtf. Many of the files in your class are saved in .pdf. This displays the document using Adobe reader. This format preserves your formatting even if the users do not have the same fonts installed on their computers.

29. Test Your Knowledge Answer Key: 1. True 2. False 3. True 4. False 5. False Multiple Choice: 1. A (.text) True/False • To erase a character to the left of the insertion point, press the BACKSPACE key once. • To save a file with a new name or new file format, click the Save button on the Quick Access Toolbar. • A new folder may be created on the selected storage device after the Save As command is selected. • To quickly move to the top of a document, use the keystroke combination of CTRL+UP ARROW. • To undo the last action, click the Restore button on the Home Ribbon. Multiple Choice • Which of the following is not a file format in which a Word document may be saved? text (plain text file format) ` .rtf (rich text format) .html (hypertext markup language) .pdf (portable document format)

30. Vocabulary Words Please add the following vocabulary terms to your list of terms and definitions. pdf .doc .txt .rtf .html Maximize Minimize Home Key End Key Insert Mode Overtype Mode Adjacent Non-Adjacent Undo Redo

31. Practice What You Have Learned Complete the following assignments. When complete, save and submit. Assignments Word Lesson 2 – Exercise 1 Word Lesson 2 – Project 1