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NIH – EDUCAUSE PKI PILOT, PHASE ONE:. Multiple Digital Signatures on an Electronic Grant Application Peter Alterman, NIH Deb Blanchard, DST. NIH receives over 40,000 applications for new grants annually; Each application averages 40 pages long; 20 copies of each are often required;
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NIH – EDUCAUSE PKI PILOT, PHASE ONE: Multiple Digital Signatures on an Electronic Grant Application Peter Alterman, NIH Deb Blanchard, DST
NIH receives over 40,000 applications for new grants annually; Each application averages 40 pages long; 20 copies of each are often required; Each application must be duplicated and sent to over a dozen reviewers; Do the math. The Problem: Paper
Why Paper? • Don’t go there. • Accept the painful fact. • Well, isn’t somebody doing something about that? • Many efforts, little progress.
Pilot Phase One Conceptual Design • Create electronic versions of grant application form; • Distribute TrustID digital certificates; • Distribute E-Lock Assured Office to affix two different certificates to dummy electronic applications (business process requirement); • Email signed applications to Peter representing NIH.
Who’s Playing? (Well, who was at the meeting when it came up?) • University of Alabama – Birmingham • University of Wisconsin – Madison • University of California – Office of the President • NIH (the money) • Digital Signature Trust (TrustID certificates and E-Lock Assured Office) • Mitretek Systems (ACES CAM)
Technical Design Information • Applicant completes a MSWord template and adds supporting text as necessary. Document is digitally signed using TrustID certificates with E-Lock Assured Office Signing application. • Applicant emails signed document to NIH OER Recipient via S/MIME. • NIH Recipient saves attachment. NIH Recipient opens file using E-Lock Assured Office and verifies signature. • TrustID certificate is sent to the CAM, which routes the certificate to DST for certificate validation. Certificate status is sent to the CAM • CAM sends response to E-Lock Assured Office. • NIH Recipient forwards the digitally signed document to IMPAC II database for parsing.
