WELCOME TO O.T.C 2013

1. WELCOME TO O.T.C 2013 Divison 37 East Executive Team

2. Welcome~ • It is OUR honor to train you’re the officers and members of Division 37 East! • We hope that you find clarification on your position and for other various info!

3. Before We Start • Writing Utensil • O.T.C Agenda • Have an open mind • Note of any questions • The Bathrooms are located in ________

4. Now, Let’s Get Down To Business Divison 37 East Executive Team

5. Key Club 101 Eric Truong, Division 37 East Exec. Assistant

6. The big question… • “Do wemake KEYS or something?”

7. Let’s ask a better question • What does Key Club mean to • YOU?!

8. Mission: Key Club is an international, student-led organization providing its members with opportunities to perform service, build character, and develop leadership. Vision: We are caring and competent servant leaders transforming communities world-wide.

9. When it all began… • Key Club was started by Albert C. Olney and Frank C. Vincenton May 7th, 1925 at Sacramento High School in Sacramento, CA • Sacramento HS still has an active Key Club

10. They approached neighboring Kiwanis club to help charter a similar club for service at their high school. The club was comprised of the key boys in the school, willing to serve the school in any way possible and to create better school spirit. The club was dubbed Key Club

11. Motto & Core Values • “CARING - Our way of life” • Caring • Character Building • Inclusiveness • Leadership

12. Key Club Colors • Blue: Unwavering character • White: Purity • Gold: Service

13. Key Club Pledge • “I pledge on my honor to uphold the objects of Key Club International; to build my home, school, and community; to serve my nation and God; and combat all forces which tend to undermine these institutions.”

14. Key Club Structure • It starts with YOU! • MEMBERS make up a club • A board is elected/appointed based on Club Bylaws that are updated/signed at the beginning of every year

15. Club Officers • Presidents • Vice Presidents • Secretaries • Treasurers • Bulletin Editors • Public Relations • Class Representatives • Committee Chairs

16. Division Structure • A cluster of anywhere from 1-15 clubs make up a Division • Divisions are numbered according to the divisions of the founding Kiwanis Clubs in the area • One Lt. Governor is elected between January and February and serves the division as a liaison between the Clubs and the District

17. Region Structure • A cluster of anywhere from 1-7 Divisions make up a Region • A Region Advisor mentors and guides the Lt. Governors within the Region

18. District Structure • In the California-Nevada-Hawaii District: • 45,892 members • 714 clubs • 69 divisions • 18 regions

19. District Executives • Serve the District: • District Governor: Victoria Lai • District Secretary: Amanda Redublo • District Treasurer: Johansen Pico • District Tech Editor: Lincoln To

20. Appointed Board members • District News Editor: Kelly Chan • District Convention Chair: Madison Draper • District Projects Chair: Kelly Soares • Kiwanis Family & Foundation Chair: • Member Recognition Chair: Carrissa Yen • Member Relations Chair: Jeffery Xiong • Policy, International Business & Elections Chair: Jacob Torres

21. District Board Member • Lt. Governors from the 73divisions within CNH • Appointed Board Chairs • District Executives

22. Key Club International • 33 Districts make up Key Club International • The International Council is made up of the International President, International Vice President, 11 International Trustees, and 33 District Governors • The International Board is made up of the International President, International Vice President and 11 International Trustees

23. International PresidentRaeford Penny International Vice President Rachel Benoit 11 International Trustees CNH’s TrusteeKelsieHoppes (Pacific NorthWest) 34 District Governor CNH’s District GovernorVictoria Lai

24. Key Club International • 265,456 members • 5,000+ Clubs • 34 Districts • 30 Countries

25. Acronyms you should know • CNH: California-Nevada-Hawaii • DCM: Division Council Meeting held by the LtG • DCON: District Convention • DGOV: District Governor • KFF: Kiwanis Family & Foundation • LtG: Lt. Governor • MR: Member Recognition • MRF: monthly report form completed by club secretaries • MRS: Member Relations • OTC: Officer training conference for club officers and members within a division • PIE: Policies, International Business & Elections • RTC: Regional Training Conference for Key Clubbers within a region

26. Key Club Cheer • How do you feel?I feel good! Oh, I feel so good! UNGH (pelvic thrust)I feel fine! All of the time!Abooga! Abooga! AboogaBoogaBooga!

27. Questions?

28. President Michael Kumura, Division 37 East Lt. Governor

29. What does the Club President do? • You are a significant role model; so, attendance at regular club meetings, DCMS, and all club/ division activities is crucial • Constantly ensure SERVICE EVENTS • On going analysis • Takes responsibility for the club

30. Continued. • monitor the club’s progress for goals • Recruit and Retain membership • Provide an INCLUSIVE enviroment • Ensure that Club MRF is turned in ON TIME • Join the CNH Google Reflector • Plan in advance for Major Events

31. Responsibility as a Leader • As a leader you should always ensure: • Safety • Inclusiveness • Open Concern • Take Responsibility • Integrity in decisions • Ask Questions • YOU are serving YOUR members.

32. Take Action • If you see a problem or concern, don’t just say something • Take ACTION AND DO SOMETHING!

33. Create Goals! • Are your Goals Considered SMART?

34. SMART Goals • S – Specific • M – Measurable • A – Attainable • R – Realistic • T – Timed

35. Take a minute everyone to write down the goals you set for the Division/ Club you serve. …Are these SMART goals?

36. Next to each goal, write down one or two action items to accomplish that goal, who will do them, and by when.

37. Tips to Accomplishing Goals • Periodically review the goals with the Division you serve…whether its at a DCM or listed in the Division Newsletter • ALWAYS plan ahead! • Post the goals to remind you daily.

38. Go for the GOLD!Questions, Comments, Concerns

39. Vice Presidents Nathan Ines, D37 East Executive Assistant

40. General duties of a Vice President • Assist the President • Preside over other officers and assist them in their duties. BEE the “executor” • Ensure that attendance is taken at meetings • Ensure that a newsletter is produced • Ensure that dues are paid • Attend all meetings • Help plan projects • Serve as a liaison to the members

41. Communication is the KEY • Help the president communicate with the members through the use of an email group • Inform members about upcoming events • Communicate with Lt. Governor • Communicate with Faculty and Kiwanis Advisors

42. MEMBERS Greet the members at the door. Acknowledge everyone. If there is any trouble, be sure to address it. Be a liaison to the members about what they missed at meetings, etc. BOARD OFFICERS Help the president delegate tasks to other officers, including yourself. Remember that you are there to help and assist. ADVISORS Advisors have the experience you need. Keep them informed and be willing to listen to their advice. LIEUTENANT GOVERNOR Your Lt. Governor has valuable information about district events and opportunities and is there to SERVE YOU! EXECUTIVES Have questions or just need someone to talk to? Contact an executive officer.

43. Action • Serve as a liaison to the members • Ensure that tasks are being delegated to officers and members • Task Coordinators & Event Coordinators • Ensure that tasks are completed • MRF, dues, etc. • Propose agenda items during board meetings • Ensure that fair elections take place and that the results get reported • SERVE the members!

44. Attend • Represent the club at Kiwanis meetings • Represent the club at Division Council Meetings (DCMs) • Attend service projects and club/division events • Fall Rally, District Convention, International Convention

45. Host Meetings • When the president is gone, host club meetings • Help the club president come up with effective meeting agendas • Host special meetings for projects/activities

46. Assist and Ask • Monitor all other officer work to ensure that it is completed on time and help when needed • Have exceptional knowledge of Key Club on the District and International level • Educate the new members • Ask for additional tasks • Help transition the new vice president

47. Goal Setting • SERVICE HOURS: Our club will achieve __ service hours per member. • MEMBERSHIP: Our club will retain our current membership and raise it by __ members. • FUNDRAISING: Our club will contribute $__ to PTP and $__ to the Eliminate Project • *when creating goals, include your officer board in the discussion.

48. The Members YOU SERVE • Know the members in the club • BEE available • BEE thankful • Ask for ideas/input • Take surveys • Keep them informed • Remember, they are your OHANA

49. General Tips • Ask for tasks to help the president • Work with officers and members to develop new project ideas • Brainstorm ideas with others • Monitor what you are posting online • Dress and act professionally • Need ideas? Look at distinguished vice president guidelines! (Updated again in September 2013)

50. The Importance of Deadlines • Invest in a planner! • Adherence to deadlines is a high priority • Your work effects others • When others are on a time crunch, lend a hand