Table of Contents: . Parts of the Window,Toolbars and Views- 12Formatting The Slide- 43Setting Up and Controlling a Slideshow- 59Animation and Transition- 76Inserting Music and Video Files - 96Tips and Tricks- 105. Disclaimer:. Much of the information contained within this presentation was generously made available by Jan Smith at her website www.jegsworks.com. Pictures seen in the presentation have come from a variety of sources; if any copyright infringements are found, they were unin15
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3. Disclaimer: Much of the information contained within this presentation was generously made available by Jan Smith at her website www.jegsworks.com. Pictures seen in the presentation have come from a variety of sources; if any copyright infringements are found, they were unintentional. Please contact the author through this website to discuss and resolve any copyright problems. Any information not found at the jegsworks site are the intellectual property of the author. Thank you- Juanita Lee
4. State Standards
5. Lesson Objectives : Learn what a presentation is.
Learn the parts of the PowerPoint window.
Work with different views.
Learn the toolbars, their buttons, and what they do.
Learn the parts of a slide.
Open and close PowerPoint.
Learn to configure PowerPoint settings.
Run an existing presentation.
Edit a presentation - change slide order, change text, add and delete slides, copy slides.
Create a presentation from blank slides.
Use the Slides and Outline views.
Add and edit notes.
Use Spell and Style Checks.
Use Print Preview.
Print with different layouts.
6. When you have information or ideas to share with an audience, you must do some kind of presentation. Most of us find it helpful to see your points up on a screen from slides or transparencies. Printed handout sheets to take home and to make notes on during your presentation are also very helpful. All of these supplements to your words can be created using presentation software. In this class we will use Microsoft PowerPoint.
7. Advantages of Using a Presentation Your audience can follow along, even if they dozed off (for just a minute, of course!).
Pictures and charts explain some things much better than words.
Sounds, music, and video can make a strong impact and show what even still pictures cannot.
8. Advantages of Using Print-Outs from the Presentation Your audience can review your points later from the print-out.
Your audience can take notes along side your points.
Your audience can share what they learned with others who missed your excellent presentation.
You can use the Notes Page print-out to include all the other stuff you would like to say to expand on the slide points. They can act as your cue cards.
9. Vocabulary: A presentation is a set of slides, generally in outline format. Presentations are used most often to accompany a speech. However, a presentation can also be set up to run all by itself. You can also print the slides in several different layouts.
10. Assignment 1 There are a list of topics on the next slide. Look at the topic that is the same number as the computer you are sitting at (Or ˝ of your computer number if # 19 or higher). Answer the following questions and create a slideshow.
Why is this topic hard to describe without pictures or a diagram?
Find a diagram or picture that relates to your topic using the internet. Create a three slide Presentation that includes A. The picture/ diagram you found, B. Three facts about the topic, and C. What you would have done to describe this without a picture?
11. Topics: Air
The layers of your skin
Anatomy of the Eye
Pan (a moon)
Wooly Ice Worm
Great Star of Africa
13. Parts of the Window PowerPoint's workspace has three panes in the Normal View, where you do most of your work.
1. Navigation pane with Outline and Slide tabs
2. Slide pane
3. Notes pane
There is also the Office Task Pane, which you first learned about in Word.
16. Navigation Pane In the Navigation Pane you can:
Select a slide, which will then display in the Slide Pane.
Change the order of the slides by dragging.
Outline view: Edit and format text.
Slide view: Run slide animations from the star icon.
18. Slide Pane The Slide Pane is where you do most of your work. It displays one slide at a time. You can edit text, resize placeholders, and insert new objects onto the slide in this pane.
19. Notes Pane The Notes Pane allows you to enter extra material that does not show on the slide. You could print the slides and notes together to use as reminders to yourself during your speech or to hand out to the audience. This is a good way to give out more information than was included on the slides.
The default size of the Notes pane is very small. You can drag the upper edge of the pane upward to increase the size. Or you can change to Notes Page View where you can edit your notes and see how your notes will print along with the slide.
21. Task Pane The Task Pane appears in PowerPoint just as it does in Word. Each program has its own special panes plus 4 that are common to all:
New (New Presentation in the case of PowerPoint)
23. PowerPoint Toolbars
PowerPoint has many features that are also found in Word. Many of the Toolbar Functions and Task Pane Features will work the same in both programs. This allows a user to easily change from one Program to another without having to learn new skills.
25. PowerPoint Toolbars
26. PowerPoint Views In View under Toolbars, There are six ways that the slides can be seen:
Maters (Title Slide, Slide, Notes, or Handout)
27. PowerPoint Views There is a Views toolbar tucked away at the bottom left of the PowerPoint window, but it does not have buttons for all of the views. Which views have buttons depends on which version of PowerPoint you are using.
29. What's On A Slide? Most slides have placeholders to hold your text. A placeholder is a special kind of textbox. Only text that is in a placeholder will show up in the outline in the Navigation Pane. PowerPoint creates placeholders when you apply a slide layout or a design template to a slide.
A placeholder and a Text Box are similar, but not the same thing.
30. Placeholders Examples :
31. What's On A Slide? You can choose from several different slide layouts- the way that placeholders are arranged on a slide. Choose layouts by going to Format> Slide Layout. It will appear as a task pane to the Left. You click on a layout you like and it will be applied to the slide you are working on.
33. What can you do directly on a slide? Enter and edit text.
Insert a picture, chart, table, textbox, or other object.
Resize or move an object or placeholder.
Add an AutoShape, with or without its own text.
34. Slide Thumbnails The Navigation Pane at the left of the PowerPoint window shows thumbnails (Small picture) of the Slides by default.
35. What can you do with slide thumbnails? Select a slide, which will then display in the Slide Pane.
Change the order of the slides by dragging thumbnail.
Select multiple slides to copy, move, or delete. (Press Shift and Click each slide)
Run slide animations from the star icon.
36. What can you not do with slide thumbnails? Edit or format text on slides.
Change the order of bullet points on slides
Move text to a different slide.
37. Slide Outline
38. What can you do with the outline? Select a slide, which will then display in the Slide Pane.
Change the order of the slides by dragging the slide's icon .
Select multiple slides to copy, move, or delete.
Edit and format slide text.
Change the order of bullet points.
Move text between slides.
What can't you do with the outline?
Run animations and transitions.
39. Presentation Notes You can add notes to your slides that don't show when the presentation is played.
What Good Are Notes?
Help for you (the speaker): Print and use as cue cards for your speech.
Help for the audience: Print and give to the audience. They can add their own notes during your speech. Include complex charts or graphs for audience to study up close or detailed info that won't fit on a slide, like bibliography references.
40. Notes Pane or Notes Page? Two ways to enter and view your notes :
41. Slide Sorter View The Slide Sorter View shows numbered thumbnails (small picture) of the slides, in order going across the window.
42. What can you do in Slide Sorter View?
Change the order of slides by dragging the thumbnails or using cut and paste.
Select groups of slides.
Delete a slide or a group of slides.
Add a new slide.
Copy and paste a slide or slides.
Run the transition or animation effect on the slide's thumbnail.
The Slide Sorter View is the best view when you need to move, copy, or delete a lot of slides.
What can't you do in Slide Sorter View?
Edit contents of slides. (Use Normal view.)
Add or edit notes. (Use Notes Page View or Notes Pane in Normal view)
44. Slide Design PowerPoint has hundreds of combinations of Design Schemes that can be applied to a Slide Show. Go to Format> Slide Design to open the Task Pane.
The Template comes complete with a Background and corresponding Title, Subtitle, Bullets, Auto-Shapes, Fonts and Hyperlinks. Some will have pictures included in the design.
45. Slide Design To select a design template, just click a thumbnail and it will be applied to the entire slideshow.
If you only want to apply it to one or a few slides, select those slides using CTRL and clicking them in the Navigation Pane. Choose “Apply to Selected Slide” from the drop down menu that appears when you hover over a design thumbnail.
46. Slide Design If you like a slide design but you wish it were a different color, you can change the color options.
First Choose a template to work with. My Example is using “Glass Layers” . It began as shades of green with a yellow title and white text.
You can choose another color scheme by clicking a color shown. You can modify it more by going to “Edit Color Scheme” at the bottom of the Task Pane.
47. Slide Design The Color Scheme will appear with a list of Slide Components and the color that it has been assigned in that design template. To edit some or all of the colors, select “Change Color” . If this is a color scheme you want to use again, you can click “Add as Standard Scheme” so that it will appear in the Design Schemes for you to use the next time you create a PPT.
48. Layout Choose layouts by going to Format> Slide Layout.
It will appear as a task pane to the Left. You click on a layout you like and it will be applied to the slide you are working on.
49. Background Each slide can have a different color, texture or picture as its background. To change the background from white, go to Format > Background. Choose a color shown, “More Colors” or “Fill Effects”
50. Background Under Fill Effects, you have several options:
Gradient, Texture, Pattern and Picture
51. Background Under Fill Effects, you have several options:
Gradient, Texture, Pattern and Picture
52. Pictures and Clip Art To insert pictures onto the Slide, there are four options.
Insert> Clip Art
Insert > Picture
Right Click > Paste
53. Auto Shapes
54. When you insert any Auto Shape, you can edit the shape, size, fill, line style, transparency, rotation, order and direction using the Draw Toolbar. Editing Auto Shapes
55. Borders There are no “Borders” like we used in Word. However, you can make borders by entering Rectangles as Auto Shapes. Stretch them out so they cover the entire slide. Make the Fill Transparent and then adjust the line to be a thickness and color you like. You can also format the background with a fill affect and then add a white Text Box on top.
56. Assignment 2- Rainbow Open PowerPoint and create a 6 slide slideshow. Type the name of one color of the rainbow on each slide in “rainbow” order and make the background the same color. (Red, Orange, Yellow, Green, Blue, Purple)
To make an additional slide, go to Insert> New Slide
Save as “Rainbow” in Your My Docs
57. Rainbow: Include the Following On Each Slide The Color Name
Format the background to display that color in some way
Insert pictures (3-4) of items that are that color and type a list of items of that color (3-4).
Use a different layout for each slide from the Layout Task Pane (Format> Slide Layout). Use all four categories (Text, Content, Text and Content, and Other) and include the name of the category the layout came from. See Ex next slide.
58. Cotton Candy
Barbie Car Pink (Text and Content Layouts)
60. Slide Show View The Slide Show View runs your presentation at full screen on your monitor, so you can see what your audience will see.
61. What can you do in Slide Show View? See what your audience will see:
transitions and animations
timings for your transitions and animations
Rehearse your speech along with the slides.
Practice using the onscreen controls and keyboard shortcuts.
Practice marking onscreen during the presentation.
62. Controlling a Slide Show When you are using your slides to illustrate a speech, you want the slides to change only when you tell them to so that the slide matches what is being said.
While a slide show is running, you can use keyboard shortcuts to control the presentation. Pressing the F1 key brings up the Slide Show Help, shown on the next slide.
64. Mouse Presentation Controls There are also onscreen menus for controlling your presentation. When you move the mouse around on the screen, controls appear, or you can right click anywhere on the screen to make the menu appear. The menu includes commands for navigating to specific slides, for showing the Notes, for changing the mouse pointer to one that you can draw with, for blanking out the screen, and for ending the show. SELtigs.btuopengtm,\78SELtigs.btuopengtm,\78
65. Onscreen The following icons will appear at the Bottom Left of the screen:
- Move forward and backward through the slides.
- Opens a menu of choices for the pointer
- Makes the menu appear.
66. Right Click (Context) Menu
67. Getting Back to the Browser from Slide Show The Slide Show View will cover the whole screen. You will not be able to see the Windows Taskbar to switch to a different window. You can press ESC to return to PowerPoint in Normal View, or press ALT + TAB to get to a list of the other windows on your computer. Continue to hold down ALT and Tab from program to program. When the one you want is selected, release ALT and that program will open.
68. Slide Show Menu While most Toolbars are somewhat familiar to you, The Slide Show Toolbar will have functions that you have not seen in Office before.
69. Set Up Show
70. Rehearse Timings
71. Record Narration You can record your speech so that a presentation can be played over and over without you speaking every time. A microphone is needed.
72. Action Buttons The Action Button Menu will allow you to add special buttons into the slide. These buttons can be used while the presentation is running to play sounds or video, advance slides, return to the beginning of the slideshow, or access a webpage.
73. Example: Home Button Click the Home Button on the Toolbar
Click the space on the slide where you want the button to appear. The Home icon will be inserted on the slide and and the following context menu will appear.
74. The Home Icon is now a shortcut to the First Slide of the Presentation. You can format the Icon to have different fill effects and lines by double clicking it.
75. Custom Animation: If you do not like the pre-set animation schemes, you can create your own under Custom Animation. You can decide what text or pictures you want animated and in what order.
Slide Transition: Adds effects to the slide as it appears and leaves the screen. Similar to Animations, Transitions can be subtle or Eye Catching.
Hide Slide- This allows you to hide a slide. When the Presentation is shown, that slide will be skipped.
77. Animation Schemes Under Slide Design you can apply animations to the contents of your slide so that they move to enter the screen. They are organized into sections as Subtle (Minimal Motion), Moderate (Some Motion), and Exciting (Big Motions)
78. Animation Animations can be applied any or all placeholders, pictures, clipart, graphs, etc. You can adjust the order of how they will appear and make them all animated in the same or different ways. Animations can be found under Slide Show. Choose
Animation Scheme or
79. Animation Scheme To apply an Animation to all text on
the slide, go to
Slide Show> Animation Scheme
Select (click) the slide thumbnail in the navigation pane of the slide you want the animation to appear on.
Select (click) the type of animation that you want to apply
When you click, it will show you a preview if the “Auto Preview” box is checked at the bottom of the page.
80. 1. Place Holder One is a Title 2. Place Holder Two is for text.
81. Custom Animation To apply an Animation to individual objects on the slide, go to
1. Select (click) the first item that you want to be animated when the slide appears. You can choose from:
- Emphasis- Exit- Motion Path
82. Effect Types:
83. Custom Animation To apply an Animation to only one item on the slide or to apply more than one Animation on the same slide you must go to Custom Animation.
After you choose the effect type, a preview will be shown and you can adjust other options such as: - How or When the Animation will start- Which Direction the Animation will come from- How fast the Animation will occur.
The order of the animation and the
name of the placeholder or
picture will be shown
84. Effect Options: Start: How or When the Animation will start On Mouse Click
Direction: Which Direction the animation will come from
Speed: How fast the Animation will occur
85. Custom Animation 3. Continue to select Placeholders or Objects on the slide and adding effects until you have made them all enter the slide, move, be emphasized and/ or exit the screen.
You can re-arrange the order of actions at the bottom of the Task Pane and an animation can be removed by selecting it and clicking “Remove”
86. 1. Place Holder One is a Title 2. Place Holder Two is for text.
91. Slide Transition Transition is the way that a Slide appears and Exits from the screen. Go to Slide Show> Slide Transition to choose the type of Transition to be used as well as the speed it will move at.
As the slides changes, you can also choose for a sound to play.
Sounds and Transitions can be applied to a single slide or to the entire presentation at one time
92. Adding a Custom Sound You can add a custom sound effect if you do not like the ones listed. Under sounds, choose “Other Sound” and select the file from your computer that you want to include.
93. Adding a Custom Sound Clicking “Loop Until Next Sound” will play the sound (or song) over and over until the presentation gets to another slide that has sound added. This is usually how you would add a song to a photo slideshow for a memorial, graduation or wedding.
94. Assignment 3- Mardi Gras Krewes Open PowerPoint and create a slideshow about a Krewe of Mardi Gras. You will find a link to a list of Mardi Gras Parades in the Comp Lit folder. When you click the link of the Krewe Name, a short history will appear. Also do a Google search to learn more about them and to find the Krewe’s Homepage.
See next slide for requirements.
95. Mardi Gras Krewe PPT Slide 1- Krewe Name with Hyperlink to their webpage. If they do not have a webpage, use the link I provided to the Parade Schedule.
Slide 2- Krewe History (Do NOT Copy/ Paste)
Slide 3- Date/ Time/ Place of Parade
Slide 4- Picture of parade Route
97. Including Sound and Movie Files You can include sound to play in the background of your slideshow. Ex while showing all the photos of the Senior Class, their class song could be playing at the same time. This is what is used often at Weddings and Funerals or Memorial Services.
98. Insert Sound Begin at the first slide of the presentation and choose Insert > Movies And Sounds > Sound From File… or any of the other sound options. Navigate to where your sound track is saved. PowerPoint will ask you if you want the sound to play automatically. Choose the option you wish.
99. Once you have added the music file, a speaker icon will appear on the page. Right click the sound icon and choose 'Custom Animation' - this will open the Custom Animation task pane. Click the sound file listed within the pane - click again on the down arrow next to the name. In the menu, choose Effect Options.
100. This will open the Effects Options dialog box with two tabs - Effects and Timing. In the Effects tab, choose to play the sound from beginning and type 999 in the 'Stop playing after' option. This way, the music will continue if you click the mouse.
101. Now, In the Timings tab, make your settings as seen below.
102. Insert Video Select the slide of the presentation that you want the video to be seen and choose Insert > Movies And Sounds > Movie From File. Navigate to where your movie is saved. PowerPoint will ask you if you want the movie to play automatically or when clicked. Choose the option you wish.
103. I selected for the file to play automatically. To pause it you can click or press ESC. To start playing again, click ON the video. If you click outside of the video, it will advance to the next slide. Note: If you have music running in the background, you will hear both the music AND the video- this can be hard on the audience. End the music before the video, or have the video appear before the music starts.
104. Saving Files with Music and Video If you create a PPT at home, but you will be making the presentation somewhere else you MUST save any audio and video files along with the PPT. If you don’t, the PPT program will be look for the files on the school computer, not find them and they will not show up in the presentation. For example- I created this PPT at my desk but am playing it from the computer with the projector. I had to send the video and sound file to that computer so that PPT could use them in the presentation.
106. Page Orientation Typically, Power Point is set up so that the page is on it’s “side” this is called Landscape. You can change the layout of the paper so that it faces “Up and Down” this is called Portrait. To change the layout, go to File> Page Set-Up
107. Printing Slides To print a Power Point, you can print the entire slide, or put several slides on one page. Printing whole slides will use a lot of paper and ink! To change print settings, go to File> Print
108. Under “Print What” choose Handouts.
To the Right, decide if you want 2,3,4, 6, or 9 slides on each page
110. Saving a Slide as a Picture You can use Power Point to create, edit and add captions or borders to pictures. When you finish, you can save the slide as a JPEG picture and bring it on a Jump Drive to any store with Photo Processing to have them printed. Go to File > Save As. Under Save As Type scroll down and choose JPEG. It will ask if you want to save the entire PPT or just one slide. Most often, it will just be the one slide you created.
112. Adjusting Picture Positions Sometimes when moving pictures and Textboxes- you can’t get it quite where you want it with the mouse. Here is a tip if you need to move something just a little more to the Left, Right, Top or Bottom: select the object so that you see the white handlebars (dots) and then use the arrows next to the number keypad to nudge the object to the perfect position. This is really helpful when moving very small objects.
113. Creating Web Pages By using hyperlinks to other slides and URL’s, you can create a webpage in Power Point. When you finish select, File> Save As Web Page so that it is saved as HTML and can be viewed on the internet.
We will make one in class so that you can practice.