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Minis and Juniors AGM

Join us for the Stockport Rugby Club Minis and Juniors AGM on 11th May 2016 at the Clubhouse. The agenda includes reports, elections, and discussions on important topics such as pitch floodlights, drainage, and upcoming events.

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Minis and Juniors AGM

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  1. Stockport Rugby Club Minis and JuniorsAGM 11th May 2016 Clubhouse 8:00pm start

  2. Agenda • Chairman’s report - overview of season • 2nd XV pitch floodlights • 3rd XV pitch drainage • Minis Festival 2nd October 2016 • Treasurer’s report • Nominations & elections of officers 2016-2017 season • Any Other Business

  3. 1. Chairman’s Report • On the pitch success • Under 18s – Cheshire Cup semi-finalists • Under 15s – Cheshire Bowl winners • Under 14s – Cheshire Plate runners up • Under 13s – Cheshire Cup winners • Under 12s – Cheshire Bowl semi-finalists • Under 11s – Cheshire Cup winners • Under 10s – Cheshire Bowl runners up • Under 9s – Cheshire Plate winners • Under 8s – Cheshire Cup runners up • Under 7s – Cheshire Bowl winners • Concern about viability of U18s for next season and knock on affect

  4. 1. Chairman’s Report • Great team effort • Coaches • ‘Can do’ people within each age group throughout the season • The team that organised our festival • The team that organised the end of season awards • The team that is organising the Argentina U20s welcome event • Groundsman • Youth Registrar • Membership Secretary • Treasurer • Fixtures Secretaries • Committee members • Child Welfare Officer • Bar staff • The end of season ball

  5. 1. Chairman’s Report • Membership up • 2014 AGM – 280 players • 2015 AGM – 315 players & 83 members • 2016 AGM - 357 players & 117 members • Finances healthy • In the past few years the M&J have spent the following on Capital projects: • Bar refurbishment £7k • Over flow car park £1k • New external stairs £10k • Without the M&J there would have been no Capital works • We are ambitious and there’s much more to do… including a 3G pitch within 5 years hopefully!

  6. 2. 2nd XV Pitch Floodlights • End of life • Initial quote pre 2015 AGM • RFU offer of award of £27k likely to be accepted • Remaining costs of £38k to be paid by M&J, of which £11k is VAT, we expect to be able to claim 75% back • Work to commence as soon as Argentina U20s leave and will be completed before the start of next season

  7. 3. 3rd XV pitch drainage • Floodlight training pitch • Drains poorly, out of use for several months this winter • The better the drainage work done the better the result and the longer it lasts • 300mm deep by 50mm wide sand slits at 1m intervals • £15k net of VAT • Paid for by M&J • Work to be done w/c 20th June • 400mm deep by 50mm wide sand slits at 1m intervals for Wallbank top pitch is £17k net of VAT • Not enough funds to do Wallbank at the moment

  8. 4. Minis Festival – Sunday 2nd Oct 2016 • 2014 festival a success, – 40 teams, £3,800 profit • 2015 festival a success – 48 teams, £3,900 profit • 2016 festival organiser is Keith Warhurst – 48 teams

  9. 5. Treasurer’s Report • Cashflow for year • Membership report • Balance to 10th May 2016 • Budget next year • Membership Fees Next year • Capital Development contribution

  10. 5a – Income – 2015-2016

  11. 5b – Expenditure – 2015-2016

  12. 5c Summary of banking 2015-2016 • Subscriptions Minis & Juniors - £22,440 (300 players) • Mums&Dads Social Membership (to senior club)- £1,480 • Income - £28k …… £1.9k more than budget • Expenditure - £29K…..£3.6k less than budget. • Overall, we have eaten into reserves by £1,188. • Due to expenditure on staircase • Current balance is £22,617 • By time all credits/debits cleared end May2016 - £20,667 • This is £1,188 less than we started the season with.

  13. 5d – Budget 2016-2017 - Income

  14. 5e – Budget 2016-2017 - Expenditure

  15. 5f. Budget – 2016-2017 • Income predicted £56k • Expenditure (incl floodlights & drainage) - £72k • This will include £10k VAT – of which 75% may be recoverable. • However not going to rely on this for cash flow • This expenditure will reduce cash in bank from £20k end-May 2016 to £4k!!.

  16. 5g. Membership fees next season (2016-2017) • Membership £75 if paid before end Sept2017 • Much lower than other rugby clubs and much, much lower than cricket or football clubs. • Season 8 months/year – typically 28 playable weekends. • Turns out £2.68 a game…..training is free! • Suggest to keep subs same level as this year. • Instead introduce a separate Development Fund • Ring fence this for capital projects • £20 player x 300 players = £6,000.

  17. 6. Nominations for officers 2016-2017

  18. 7. Any Other Business

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