Starting the School Year with Datacation : Best Practices for New Visions Schools. Version: 1.0 Last Updated: 8.19.11 For Administrators, Data Specialists & NV Staff. What is Datacation ?.
Last Updated: 8.19.11
For Administrators, Data Specialists & NV Staff
Datacation is a comprehensive web-based, student data management system comprised of 5 Portals with an array of tools enabling educators, parents and students to track student progress toward graduation and college readiness.
The Teacher Portal
The Report Card Portal
NCLB / GRADUATION
The Accountability Portal
The Data Tools Portal
The Parent & Student Portal
To ensure accurate and up-to-date data schools must take ownership of the system to ensure it is properly set up and maintained.
To support Datacation, we recommend that at the beginning of the school year:
To demonstrate how Datacation is set up at the beginning of the school year
To inform administrators of the multiple options they have in customizing Skedula 2.0 to support certain grading policies
To provide step-by-step instructions on how to perform key actions
To outline what schools must do to ensure that the data in Datacation remains accurate and up-to-date over the course of the school year
We will also outline the Technical Assistance & Support services available to New Visions schools.
Wherever you see icon that means there is a downloadable Quick Guide available with more information.
Wherever you see icon that means there is a downloadable Power Point Presentation available with more information.
Datacation cannot be set up without input from the Principal and school leadership.
This 10-step school set up process should be completed collectively by the school’s Data Specialist, Principal, APs and other school leaders.
Datacation connects directly to HSST & ATS databases via the Data Extractor. Every time you run the Data Extractor, Datacation pulls the most up-to-date HSST/ATS files into the system. Running the Extractor regularly over will keep the Datacation system working optimally over the course of the school year.
The File Upload Screen
For the first two weeks of school, New Visions recommends you run a Full Force Sync once a day in order for Datacation to catch any programming or scheduling changes you make in HSST.
For Help: Contact Datacation tech support 866-817-0726 or [email protected]
To do this:Click “Administration” “User Accounts”
Verifying School Info: Click “Administration” “School Info”
Specifically, administrators have the power to:
3. Lock Valid Grades for a particular course, group of courses, or the whole school. If Valid Grades are not locked, teachers will have the ability to enter any grade in their gradebooks.
To do this:Click “Course Settings” “Course Categories”
Save to one course, a group of courses, or entire school.
This locks the assignment categories teachers can choose.
TIP: You can also create a category that is not assigned a percentage of the overall grade. This is features is especially useful for things like baseline and formative assessments that you want to track over time but that are not graded.
This locks marking period dates.
This locks the weighting percentages of each assignment category.
To do this:Click “Course Settings” “Valid Grades”
To do this:Click “Course Settings” “Valid Standard Grades”