Tri conference 2007 google calendar and more l.jpg
This presentation is the property of its rightful owner.
Sponsored Links
1 / 15

Tri-Conference 2007 Google Calendar and More PowerPoint PPT Presentation

Tri-Conference 2007 Google Calendar and More Eunice Schroeder Stevens County Library Hugoton, Kansas Janelle Jarboe Southwest Kansas Library System Dodge City, Kansas What we will cover today: Why Use Google Calendar? Getting Started Suggestions for using it in your library

Download Presentation

Tri-Conference 2007 Google Calendar and More

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Tri conference 2007 google calendar and more l.jpg

Tri-Conference 2007Google Calendar and More

Eunice Schroeder

Stevens County Library

Hugoton, Kansas

Janelle Jarboe

Southwest Kansas Library System

Dodge City, Kansas


What we will cover today l.jpg

What we will cover today:

  • Why Use Google Calendar?

  • Getting Started

  • Suggestions for using it in your library

  • Our Experiences

    • Other Positives

    • Things to think about

    • Getting staff on board

    • Cons

  • Other Google Offerings


Why google calendar the pros l.jpg

Why Google Calendar? The Pros

  • It’s free!

  • Easy to Update

    • Can drag and drop events

    • Easy to expand time by dragging event

    • Searchable inside your calendar and public events

    • Quick Add

    • Recognizes shorthand

      • Recognizes noon as 12 pm.

    • Import and export calendars

    • Can copy from one calendar to another

  • Easy to Use

    • Accessible from anywhere with an internet connection.

    • Notifications – by email or text messaging

      • Reminders

      • Invitations

      • Agenda

  • Compatible with IE 6 or higher, Firefox 1.0.7 or later, and Safari 2.0.3


Getting started l.jpg

Getting Started

  • Go to http://calendar.google.com

  • Click on Create a New Google Account

  • Use your current email address, enter a password, enter first and last name, do word verification, create your account

  • Will receive a verification email, click on verification link to activate your account

  • You’re ready to begin! Start entering your event dates

  • Google tutorial/tour available:

    • http://www.google.com/intl/en/googlecalendar/tour.html

    • Link is also available on calendar login page


Getting started sharing l.jpg

Getting Started - Sharing

  • To share your calendar click on the drop down next to your name and click on

    “Share this calendar”

  • When you share your calendar with someone it automatically adds your calendar to their calendar


Suggestions for use l.jpg

Suggestions for Use

  • Link library activity calendar to home page

  • Work schedules

  • Track leave, appointments

  • Coordinate work and personal schedule


Our experiences swkls calendar l.jpg

Our Experiences – SWKLS Calendar


Our experiences stevens county calendar l.jpg

Our Experiences – Stevens County Calendar


Our experiences other positives l.jpg

Our Experiences - Other Positives

  • Ability to have multiple calendars

    • Color-coded

    • Everyone’s schedule is in one place

  • Can be embedded, i.e. library web pages

    • Google Calendar Event Publisher Guide

    • http://www.google.com/intl/en/googlecalendar/event_publisher_guide.html

  • Customizable

    • Management

    • Privacy

      • Events can be invisible or can be seen on other calendars as “busy”

    • Can add events in a series

      • Useful for recurring holidays, board and/or staff meetings, etc


Our experiences things to think about l.jpg

Our Experiences - Things to Think About

  • Defaults to 1 hour time frame

    • Good and bad

  • Changes or deletions to series will ask if you want to do one or all of them


Our experiences getting staff on board l.jpg

Our Experiences – Getting Staff on Board

  • Have at least one person on staff who is a calendar “expert”

  • Hold a short 45min – 1 hour training to get staff comfortable with the calendar

    • Set up accounts prior to the training

    • The calendar tour/tutorial is a great training tool

  • Get rid of group paper or wall calendars if possible

  • Make it easy for staff to access

    • Create a shortcut or add calendar to favorites


Our experiences cons l.jpg

Our Experiences - Cons

  • To see an individual day you must click on the small calendar at the left and not the main screen. Clicking on the day in the main calendar will let you add an event.

  • Small calendar and main calendar are separate from each other. If you advance or go back in one it may not do it on the other.

  • Printing is not as easy as it could be.

  • Would be nice if the calendar would expand to the day with the most events. Have to expand the fuller days yourself to see all events.

  • Sometimes hard to get all staff members interested in using the calendar.


Other google offerings l.jpg

Other Google Offerings

  • Google Docs and Spreadsheets – easy way to collaboratively share documents and spreadsheets

    • http://docs.google.com

  • Picasa – share photos, organize photos, free downloadable photo editor

    • http://picasa.google.com/

  • Google Earth – view satellite images

    • http://earth.google.com

  • Google Maps – maps, directions

    • http://maps.google.com


Our presentation l.jpg

Our Presentation

  • You can download our presentation at:

    http://www.swkls.org/triconference.ppt


Contacting us l.jpg

Contacting Us:

Eunice Schroeder, Director

Stevens County Library

Hugoton, KS

[email protected]

Janelle Jarboe, Assistant Tech Consultant/Trainer

Southwest Kansas Library System

Dodge City, KS

[email protected]


  • Login