Scheduling and Budgeting for Survey-Related Activities

1. Scheduling and Budgeting for Survey-Related Activities Kathleen Beegle Juan Muñoz Module 1: Multi-Purpose Household Surveys January 2008 Margaret E. Grosh and Juan Munoz. 1996 "A Manual for Planning and Implementing the LSMS Survey." World Bank Living Standards Measurement Study, Working Paper No. 126.

2. Building the in-country work program Juan Muñoz

3. Activity groups(See page 200) • 1 Management and logistics • 2 Questionnaire development • 3 Sampling • 4 Staffing and training • 5 Data management • 6 Field work • 7 Data analysis and documentation

4. Design Data collection Analysis

5. 1 Management and logistics

6. 2 Questionnaire development

7. 3 Sampling

8. 4 Staffing and training

9. 5 Data management

10. 6 Field work

11. 7 Data analysis and documentation

12. Nominate core team Field test Training First statistical abstract Key activities Design Data collection Analysis

13. Shaking the Trees for People Kathleen Beegle

14. Skills Needed • Sampling and Statistics • Knowledge of Policy Issues • Questionnaire Design • Procurement and Logistics • Programming and Data Entry • Training • Data Analysis

15. WHO DOES WHAT? • LOCAL TEAM • TECHNICAL ASSISTANCE • SUPERVISION FROM THE BANK

16. Local Team • Responsible for overall project • Interaction among all phases • Entity to receive any needed technical assistance

17. Role of Local Team • Depends on goals of project • Expand or contract based on skills • Actual Implementation • ---------------------------------- • Responsible for the survey • Links with end users • Specific Tasks

18. Specific Tasks: Local Team • Steering Committee, “Champion” • Sample: Select, enumerate, materials prep. • Questionnaire Production • Advertising and hiring • Training • D.E. Customization • Personnel Management, Logistics, Field • Documentation, Dissemination

19. WHO DOES WHAT? • LOCAL TEAM • TECHNICAL ASSISTANCE • SUPERVISION FROM THE BANK

20. Technical Assistance • Original Mode - Research Projects • Researcher - Designer- Supervisor • Now roles separated • Three primary methods • One long term consultant [and others?] • Series of short term experts • Firm

21. Advantages Continuity Responsibility Timing Disadvantages Head of project Cost Few Long Term Consultant

22. Advantages Expertise-high Each piece gets attention Disadvantages Need good local team--continuity Logistics/Time Short Term Consultants

23. Advantages Continuity Decrease logistics Expertise Disadvantages Cost Few Time lag Institution Build. Firm

24. WHO DOES WHAT? • LOCAL TEAM • TECHNICAL ASSISTANCE • SUPERVISION FROM THE BANK

25. Minimum Tasks for Project Supervision • Initial Contacts, Identification 3 wks • Design 5 wks • Administrative 3 wks • Review Documents 2 wks • Review Pilot 2 wks • Analysis 4 wks • MINIMUM 19 wks

26. Who in the Bank? • Task Manager • DECRG (includes LSMS team) • Advice in planning and design • Participate in missions • Carry out supervision • Review at key stages • Consultants • Long term • Short term

27. Budgeting for Data Collection Juan Muñoz

28. Generic budget For a 1 year, 3,200 household LSMS (all-inclusive)(see page 190) 1 Base salaries 2 Travel allowance 3 Materials 4 Printing and xerox 5 Consultancy and travel 6 Other Sub-Total Contingency (10%) Total 395,300 114,400 313,330 16,500 236,500 147,000 1,214,030 121,303 1,335,333

29. 1 Base salaries Level of Unit Total No. effort amount Base salaries 385,300 Project manager 1 30 months 800 24,000 Data manager 1 30 months 600 18,000 Field manager 1 30 months 600 18,000 Assistant managers 2 30 months 450 27,000 Accountant 1 24 months 450 10,800 Secretary 1 30 months 350 10,500 Supervisors 10 14 months 400 56,000 Interviewers 20 13 months 350 91,000 Anthropometrists 10 13 months 350 45,500 Data entry operators 10 13 months 350 45,500 Drivers 10 13 months 300 39,000 Female Facilitators 200 PSUs 50 10,000

30. 2 Travel allowance Level of Unit Total No. effort amount Travel allowance 114,400 Project manager 1 90 days 40 3,600 Data manager 1 60 days 40 2,400 Field manager 1 90 days 40 3,600 Assistant managers 2 60 days 40 4,800 Supervisors 10 200 days 10 20,000 Interviewers 20 200 days 10 40,000 Anthropometrists 10 200 days 10 20,000 Drivers 10 200 days 10 20,000

31. 3 Materials Level of Unit Total No. effort amount Materials 313,330 Vehicles 12 15,000 180,000 Fuel 12 13 months 220 34,320 Car maintenance 12 13 months 110 17,160 Data entry computers 10 1,200 12,000 Data entry printers 10 500 5,000 UPS, stabilizers, etc. 12 800 9,600 Air conditioners and safety 12 1,200 14,400 Core team computers 4 1,400 5,600 Computer for analysis 1 6,000 6,000 Core team printer 1 500 500 Laser printer 1 1,500 1,500 Computer supplies 15 13 months 50 9,750 Photocopier 1 4,000 4,000 Fax machine 1 500 500 Stationery, toner, etc 30 months 50 1,500 Measuring tapes (adults) 10 50 500 Scales (adults) 10 150 1,500 Measuring boards (children) 10 300 3,000 Scales (children) 10 150 1,500 Survey material 10 50 500

32. 4 Printing and xerox Level of Unit Total No. effort amount Printing and xerox 16,500 Questionnaires 4000 2 8,000 Manuals 400 5 2,000 First abstract 1000 4 4,000 Other 500 5 2,500

33. 5 Consultancy and travel Level of Unit Total No. effort amount Consultancy and travel 236,500 Foreign consultants 14 months 10,000 140,000 Local consultants 5 months 2,500 12,500 International travel 12 trips 4,000 48,000 International per diem 240 days 150 36,000

34. 6 Other Level of Unit Total No. effort amount Other 147,000 Office space 100,000 100,000 Communications 30 months 200 6,000 Pilot survey 5,000 5,000 Household listing 20,000 Software 10,000 10,000 Translation 6,000 6,000

35. Comparing Budgets across Surveys • Often difficult to compare costs since reported budgets don’t always include some important costs: • WB staff time and travel • Technical assistance (STCs, sampling expert) • Sometimes budgets include costs not related to data collection itself • Analysis • Study tours for NSO staff • Sometimes budgets include capital equipment which has value after the survey (computers, vehicles)

36. Timor-Leste Survey of Living Standards 2006 • 5,400 households • $1.8 million ($333 per household) • $500,000 financed by government • includes some TA (Juan...) but not all (WB staff time and travel) • Had to ‘purchase’ lots of cars

37. Angola Income and Expenditure Survey 2007 • 12,400 households • $4.9 million ($395 per household) • $1 million financed by government • includes all TA (Juan, Diane): $300,000, which includes travel costs • High transport costs ($1.2 million)

38. Albania LSMS 2002 • 3,600 households • $550,000 ($153 per household) • $400,000 DFID TF • $150,000 WB project • includes TA (Gero,…) • DFID did not cover equipment/vehicles

39. Panama ENV 2003 • 6,800 households • $1.6 million ($235 per household) • funded by GoP and WB • includes buying lot of equipment and vehicle rental (which is more costly than buying) • includes some TA but not WB TA time and travel (Kinnon) • includes analysis: poverty profile and map

40. Iraq Household Socio-Economic Survey 2006 • ~18,000 households • $3.3 million: expenses within Iraq (field work, some analysis) • $1.5 million: TA and analysis from WB • These budget figures exclude government contribution • At least $267 per household • High transport costs ($1.2 million of budget)

41. Kagera Health and Development Survey, Tanzania, 2004 • 2,700 households • $400,000 ($148 per household) • $200,000 TF at WB • $200,000 Danida (local) • not including TA (Kathleen) • Panel data: Most HH interviewed in baseline village but many of the households entailed tracking within region and to other regions

42. Kenya Integrated Household Budget Survey 2005/06 • 13,430 households • $8.6 million ($660 per household) • funding from multiple donors including WB Stat Capacity Building loan • not including TA for design (Juan, Kathleen…) • Includes new vehicles, maybe analysis

43. Shaking the Trees for People Pesos KathleenBeegle

44. Financing • Originally Research Funding • Now other sources of funding • Implications • administration • content • time • credibility

45. Grant / Loan Funding • Sources • Government • U.N. Agencies - Multilaterals • Bilaterals - Development Bank • Why Fund? -Recognize Need • -Convenience -Political Mandate -Increase Effectiveness -Decrease Poverty -Special Interests

46. Bank Funding • Sources •  Loan Projects (traditional, PRSC) •  Paris21: Trust Fund for Statistical Capacity Building- NSDS •  Statistical Capacity Loans •  Institutional Development Funds •  Japanese Grant Funds •  Trust funds

47. Advantage and Disadvantages • Loans: long term, capacity building • Procurement, flow of funds, gov’t staff • TFSC- primarily NSDS • IDF- small, capacity building focus • Trust funds- tied aid, often good for analysis • Multiple funding sources => multiple rules for procurement/auditing

48. Key Messages • REQUIRES CAREFUL PLANNING • Commitment from Country • Adequate Budget • Time schedule reasonable and flexible • Assess Technical Assistance Needs Early • Budget time and resources for this • Plan explicitly for capacity building

49. Key Messages Have Patience: the end results are worth it