GSA Senate Meeting

1. GSA Senate Meeting 23 September 2012

2. Call Meeting to order HINT: This is the part where someone jumps up, states their name and says “I move that we call this meeting to order”

3. Approval of Minutes

4. Approval of Minutes

5. Officer Reports • President • Vice President • Treasurer • Org Allocations Committee Report

6. Graduate Organization Allocations Fall 2012

7. Budget Overview • $22,000 from SA for the Fall semester • $11,000 budgeted for GSA activities • $5,500 budgeted for travel grants • $5,500 budgeted for grad organizations.

8. Allocation Criteria • Reasonableness of cost estimations for the event • Estimated/past attendance • Perceived benefit to the campus community • Efforts to use own funds and resources • Involvement in community service • Completeness of application and accompanying materials

9. Events Priorities • Educational events given most important priority • Main cultural exchange events given priority • Cultural events which is within the organization given priority • Social Events which includes all the students given priority • Social Events within department given priority

10. Biograds • Requested : $400 • Allocated: $400 • Reasonably low budget events • Department provides part of the meal • Community service involvement • TU Service Day • Event include: • Career development lunches, journal club meetings, outdoor team building activity, zoo

11. English Graduate Students Association (EGSA) • Requested: $942.50 • Allocated: $875 • Low budget activities • Active community service involvement • Adopt a family, annual book drive, food bank volunteer • Events include: • Speakers, workshop and socials

12. Persian Students Association (PSA) • Requested: $3,565 • Allocated: $1,500 • Some high budget requests and events • Community service plan for the semester with Wesley Foundation • 7 events and 4 meetings planned for the semester • Ialda night, Persian dance night, poetry night etc.

13. Graduate Students in Psychology (GRASP) • Requested: $1,410 • Allocated: $1,000 • One high budget request • Actively involved in community service • Tulsa Food Bank, Tulsa SPCA, Tulsa Garden Center • Events include: • Clinical meeting, I/O speakers, tailgate, Halloween party

14. Indian Students Association (ISA) • Requested: $1,150 • Allocated: $1,000 • Reasonable budget for the events • Community service at Hindu Temple of Greater Tulsa (planned for this semester) • Events include: • Diwali, Fresher’s party, International Bazaar

15. Chemistry & Biochemistry GSA • Requested: $1,050 • Allocated: $725 • Reasonableness of budgeted events • Community service include: • Science demos, interactive chemistry lesson with girls scouts • Events include: • Seminar, disc golf competition, potluck

16. Organizations by Membership Organizations by Allocation Overview

17. Officer Reports Continued • Secretary • Event Coordinator • Upcoming events • Coffee & Donuts • Arts and Sciences Lunch • Business Dinner Oct. 18th • Graduate School Liaison • Wine and Roses Numbers • Video Competition • Response to Graduate English Department Request • Colloquium Information

18. New Business • Form Travel Grant Committee • Prefer those that are not applying for a travel grant themselves • Form Colloquium Committee • Volunteers for A&S Lunch • Set up – 5 • Serving – 5 • Clean up - 5

19. Reminders • Coffee and Donuts on Tuesday • Send in Bio’s and Pics to Karen for website • A&S Lunch this Wednesday September 26th 11:30 at Chapman • Monday – TOMORROW - Deadline for GSA Travel Grants Applications • Next Senate Meeting – This is a BIG change!!!! • As many of our officers and our Hope will be out of state on the 7th, we will change the next senate meeting to the 2nd Sunday of October. • October 14, 2012

20. Motion to adjourn?