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InterAction Collaboration Business Meeting

Katie Yurkewicz November 2013. InterAction Collaboration Business Meeting. Membership. Collaboration Board. May 2013 - April 2014 DESY (Christian Mrotzek ), co-chair Fermilab (Katie Yurkewicz), co-chair CERN (James Gillies ) TRIUMF (Tim Meyer) STFC (Terry O’Connor)

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InterAction Collaboration Business Meeting

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  1. Katie Yurkewicz November 2013 InterAction CollaborationBusiness Meeting

  2. Membership November 2, 2013

  3. Collaboration Board May 2013 - April 2014 • DESY (Christian Mrotzek), co-chair • Fermilab (Katie Yurkewicz), co-chair • CERN (James Gillies) • TRIUMF (Tim Meyer) • STFC (Terry O’Connor) • KEK (NobuToge) • BNL (Justin Eure) • INFN (EleonoraCossi) November 2, 2013

  4. 2013 Collaboration members November 2, 2013

  5. Membership requests • CoEPP (Australia) • RISP (Korea) November 2, 2013

  6. In-kind contributions • NIKHEF willing and able to contribute to limited-duration projects • What would make sense? • Other in-kind members: IPMU, JINR, IRFU/CEA, LC Communicators November 2, 2013

  7. Finances November 12 2013

  8. 2013 Income *Pending new MOU November 2, 2013

  9. 2013 Expenses November 2, 2013

  10. 2013 Projected Summary $90K - $91.8K -$1.8K + $10.4K = $8.6K Contributions expected (including INFN, IN2P3) Estimated expenses Net income Carryover from 2012 Available for 2013/Carryover for 2014 November 2, 2013

  11. Memorandum of Understanding November 2, 2013

  12. Fermilab proposal for new MOU • Split MOU into two documents • Agreement between InterAction Collaboration and Fermilab to assign business functions • Separate agreements between InterAction Collaboration and individual laboratories for annual contribution of funds November 2, 2013

  13. First MOU (business functions at Fermilab) • Agreement establishes requirements • Each institution submits a letter of appointment to the Collaboration to be kept on file at Fermilab • The Collaboration Board will need to formally submit instructions to Fermilab with instructions regarding the disposition of funds • The Collaboration will need to designate a contact person for correspondence • Open questions • Will this satisfy all the labs regarding business functions? • Who can sign on behalf of “The InterAction Collaboration”? November 2, 2013

  14. Second MOU (annual contributions) • Between individual institutions and “The InterAction Collaboration” • Benefit: MOU does not need to traverse the DOE approval system • Potential issues/questions: • The InterAction Collaboration is not a legal entity. Will this work for (non-US) labs? • Can DOE labs continue to contribute under the current DOE PAC system? • Will the agreement be customizable for each institution? Or should there be one agreement for all labs that need one? • Who would sign on the collaboration’s behalf? November 2, 2013

  15. Future Meetings November 2, 2013

  16. Spring 2014 – DESY – need to set date • Fall 2014? • Spring 2015? November 2, 2013

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