Permanent Change Of Station Travel Claims (Uniformed Service Members)

1. Permanent Change Of Station Travel Claims(Uniformed Service Members)

2. Common Errors Travel Voucher Overview Reimbursable Expenses Required Receipts Temporary Lodging Expense (TLE) Dislocation Allowance (DLA) Travel Claim Package Assembly Submission of Claims to TPC AGENDA

3. Common Errors on 1351-2 Advances/Accruals received not reflected (BLK 9) POC Travel box not checked DLA block not checked/complete Incomplete Dependent(s) info Household goods block not checked DLA self certification for Single E6 & above not completed No EFT information No Claimant Signature (BLK 20a.) COMMON ERRORS (1351-2)

4. Items commonly missing from package Order Modifications Endorsements (Example: Certificate of non-availability for TEMDU, to include meals.) Certifications for Airline Tickets and Rental Car, reasonable cost from NAVPTO, if airfare was not procured from NAVPTO/SATO/CTO. Member statement on BLOCK 29 of DD 1351-2 (back/page 2, refer to DoD FMR Vol. 9, 080301.K.4 for statement). Page 2 Flight Itinerary/Invoice (if member traveled by air) PORT CALL (deployed units) “Paid in Full” / “Zero Balance” receipts for Lodging & Rental Cars DLA BEQ certification for Single E5 & below COMMON ERRORS (Package)

5. Travel Voucher Blocks 1 – 14(Single / Unaccompanied) $297.00

6. Travel Voucher Blocks 1 – 14 (Accompanied)

7. Travel Voucher Blocks 1 – 14 (Depn Unaccompanied) X

8. ITINERARYBlock 15 • NO TDY (Single/Unaccompanied) • TDY (Single/Unaccompanied)

9. ITINERARY Block 15 • NO TDY (Accompanied)

10. ITINERARY Block 15 • TDY (dependents travel with member)

11. ITINERARY Block 15 • TDY (dependents travel separate from member) 11/15 11/18

12. POC Travel & ReimbursablesBlocks 16 & 18

13. Travel VoucherBlocks 17 & 19 Blocks 17 & 19 are not applicable for PCS Travel

14. Signature Block & DateBlocks 20a & 20b

15. No receipt required if amount is less than $75 lodging, rental car, & conference fees excluded Tolls, porter fees, taxi fare, etc. Excess weight/luggage reimbursement This entitlement requires BUPERS (Code 454) approval prior to payment. It is the traveler's responsibility to secure order modification from BUPERS for payment authorization. Pet quarantine fee See JFTR- U5805 for restrictions REIMBURSABLE EXPENSES

16. Lodging Temporary Lodging Expense allowance (TLE) Temporary Duty Station Conference Fees Must be authorized on orders Rental Car Must be authorized on orders All receipts must show “PAID IN FULL” or “Zero Balance” If required receipt is missing Call the establishment to retrieve a copy of receipt Almost all establishments have their own 1-800 number or website REQUIRED RECEIPTS

17. JFTR Chapter 5, Part H TLE Timeframe 10 days for a PCS to a CONUS PDS 5 days for a PCS to an OCONUS PDS 10 days for a member reporting to the first CONUS PDS from the HOR or initial technical school 5 days for a member reporting to the first OCONUS PDS from the HOR or initial technical school Required Documents TLE Certificate Receipt showing paid in full TEMPORARY LODGING EXPENSE (TLE)

18. JFTR Chapter 5, Part G Dislocation Allowance, Ensure that the Old Address and New Address are included with travel package Indicate whether or not household goods (HHGs) have been shipped (block 14) A member can move HHGs without shipping through the government Put a check mark in the DLA block (block 5) No entitlement for single members reporting to first PDS No entitlement for members who are separating DISLOCATION ALLOWANCE (DLA)

19. Assemble PCS Travel Claim in the following order 1351-2 Orders Ensure command endorsement(s) is/are visible Ensure TDY endorsement(s) is/are visible Ensure accounting line(s) is/are visible Ensure original and ALL order modifications are included PORTCALL (if unit is deployed) Travel History Form/EFT information provided on separate EFT form (DD Form 2762 – Direct Deposit Authorization) Flight Itinerary/Invoice (if applicable) Certifications for Airline Tickets and Rental Car, reasonable cost from NAVPTO, if airfare was not procured from NAVPTO/SATO/CTO. Certificate of Non-Assignment to Govt Qtrs Single E5 & below Endorsements (Example: Certificate of non-availability for TEMDU, to include meals.) Required Receipts Old Page 2 Pen and ink changes indicating new address TRAVEL CLAIM PACKAGE ASSEMBLY

20. Verify completeness and accuracy of travel voucher (DD1351-2) Verify completeness and accuracy of travel claim package Scan and Submit package via TOPS. Indicate “PCS Travel Claim” in the transaction “TASKING/REMARKS” block (for fast and efficient classification of the transaction) Verify your “MY TRANSACTION” list at Transaction Online Processing System (TOPS) for any returned claim and take appropriate actions SUBMISSION OF CLAIMS TO TPC

21. DoD FMR Volume 9: Travel Policy and Procedures, Chapters 6 and 8 Link  http://www.defenselink.mil/comptroller/fmr/09/index.html JFTR Chapter 5: Permanent Duty Travel JFTR Appendix G: Miscellaneous Expenses on Official Travel Link http://perdiem.hqda.pentagon.mil/perdiem/ REFERENCES

22. Questions?