eastern new mexico university purchasing card training
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EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training

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EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training. Presented by Kenny Prince 562-2493 [email protected] Purpose of Purchasing Card. Make small purchases (under $999.99) Shorten approval process Reduce cost of processing small $ purchases Receive faster delivery of merchandise

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Presentation Transcript
purpose of purchasing card
Purpose of Purchasing Card
  • Make small purchases (under $999.99)
  • Shorten approval process
  • Reduce cost of processing small $ purchases
  • Receive faster delivery of merchandise
  • Simplify the payment process
general information
General Information
  • Issued to individual
  • Non-transferable
  • Does not reflect on personal credit history
  • Cardholders are personally liable for unallowable or unauthorized charges
  • Can be used anywhere VISA is accepted, unless restricted by ENMU
card limits and restrictions
Card Limits and Restrictions
  • Limited to $999.99 per transaction
  • Do not “split” transactions
  • Do not pay past due invoices
  • Thirty day cycle limit
  • Merchant category blocking, i.e. liquor stores
allowable university purchases
Allowable University Purchases
  • ENMU Bookstore purchases (Portales Campus only)
  • Advertising
    • If the Ad is scheduled to run more than one (1) time, please prepare a requisition for a purchase order.
  • Equipment
  • Office Supplies and Forms
  • Computer Supplies, e.g. software & diskettes
  • Registrations
  • Books & Subscriptions( Do Not Purchase More than 1 year at a time).
allowable university purchases1
Allowable University Purchases
  • Repairs & Repair parts
  • Services(tax payer identification number required. Social Security or Federal ID number of Vendor.
  • Miscellaneous items, e.g. video tapes.
  • Airfare
  • Rental Vehicles(DO NOT rent 15 passenger vans.)
  • Lodging

When you are ordering supplies, equipment, etc. to be delivered, please have the vendor send directly to your physical address on campus & not to Central Stores. If you are unable to handle the delivery, please prepare a requisition for a purchase order in lieu of using your purchasing card.

unauthorized purchases
Unauthorized Purchases
  • Items for personal use.
  • Any single transaction exceeding $999 ( travel items excluded)
  • Business/travel related meals
  • Stock items available from our warehouse/items purchased for departmental stock.
  • Leased items, e.g equipment, building, land.
  • Maintenance agreements
  • Sales Tax
  • Warranties
unauthorized purchases1
Unauthorized Purchases
  • Alcoholic beverages
  • Trade-In items
  • Software Licenses
  • Holiday decorations, etc.
  • Tuition – DO NOT pay ENMU with an ENMU Purchasing Card.
  • Fuel Purchases
  • Gift Cards
  • Past due invoices
deactivation of p card
Deactivation of P-card
  • Personal Charges
  • Incomplete statements (missing receipts, etc.)
  • Late Statements
  • Improper or illegal charges
  • Sales Tax
other information
Other Information
  • If you have the travel option on your purchasing card, your per transaction limit is $2500.00 for travel related items only. The $999 per transaction limit is still in effect for non-travel items.
  • If a credit item appears on your statement a receipt does not need to be attached to your purchasing card statement.
  • If you have any questions on whether you can purchase an item please call Purchasing at 562-2425 or the Business Office at 562-2611.
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