Eastern new mexico university purchasing card training
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EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training PowerPoint PPT Presentation


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EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training. Presented by Kenny Prince 562-2493 [email protected] Purpose of Purchasing Card. Make small purchases (under $999.99) Shorten approval process Reduce cost of processing small $ purchases Receive faster delivery of merchandise

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EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training

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Eastern new mexico university purchasing card training

EASTERN NEW MEXICO UNIVERSITY Purchasing Card Training

Presented by

Kenny Prince

562-2493

[email protected]


Purpose of purchasing card

Purpose of Purchasing Card

  • Make small purchases (under $999.99)

  • Shorten approval process

  • Reduce cost of processing small $ purchases

  • Receive faster delivery of merchandise

  • Simplify the payment process


General information

General Information

  • Issued to individual

  • Non-transferable

  • Does not reflect on personal credit history

  • Cardholders are personally liable for unallowable or unauthorized charges

  • Can be used anywhere VISA is accepted, unless restricted by ENMU


Card limits and restrictions

Card Limits and Restrictions

  • Limited to $999.99 per transaction

  • Do not “split” transactions

  • Do not pay past due invoices

  • Thirty day cycle limit

  • Merchant category blocking, i.e. liquor stores


Signatory authority

Signatory Authority


Allowable university purchases

Allowable University Purchases

  • ENMU Bookstore purchases (Portales Campus only)

  • Advertising

    • If the Ad is scheduled to run more than one (1) time, please prepare a requisition for a purchase order.

  • Equipment

  • Office Supplies and Forms

  • Computer Supplies, e.g. software & diskettes

  • Registrations

  • Books & Subscriptions( Do Not Purchase More than 1 year at a time).


Allowable university purchases1

Allowable University Purchases

  • Repairs & Repair parts

  • Services(tax payer identification number required. Social Security or Federal ID number of Vendor.

  • Miscellaneous items, e.g. video tapes.

  • Airfare

  • Rental Vehicles(DO NOT rent 15 passenger vans.)

  • Lodging

When you are ordering supplies, equipment, etc. to be delivered, please have the vendor send directly to your physical address on campus & not to Central Stores. If you are unable to handle the delivery, please prepare a requisition for a purchase order in lieu of using your purchasing card.


Unauthorized purchases

Unauthorized Purchases

  • Items for personal use.

  • Any single transaction exceeding $999 ( travel items excluded)

  • Business/travel related meals

  • Stock items available from our warehouse/items purchased for departmental stock.

  • Leased items, e.g equipment, building, land.

  • Maintenance agreements

  • Sales Tax

  • Warranties


Unauthorized purchases1

Unauthorized Purchases

  • Alcoholic beverages

  • Trade-In items

  • Software Licenses

  • Holiday decorations, etc.

  • Tuition – DO NOT pay ENMU with an ENMU Purchasing Card.

  • Fuel Purchases

  • Gift Cards

  • Past due invoices


Deactivation of p card

Deactivation of P-card

  • Personal Charges

  • Incomplete statements (missing receipts, etc.)

  • Late Statements

  • Improper or illegal charges

  • Sales Tax


Other information

Other Information

  • If you have the travel option on your purchasing card, your per transaction limit is $2500.00 for travel related items only. The $999 per transaction limit is still in effect for non-travel items.

  • If a credit item appears on your statement a receipt does not need to be attached to your purchasing card statement.

  • If you have any questions on whether you can purchase an item please call Purchasing at 562-2425 or the Business Office at 562-2611.


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