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RFDS Design Review

RFDS Design Review. UK-A-1 ESS RF Distribution System Dr Paul Aden, Dr Rob Edgecock. STFC. Boulby Underground Laboratory North Yorkshire. UK Astronomy Technology Centre Edinburgh, Scotland. Daresbury Laboratory Sci -Tech Daresbury Warrington, Cheshire. Polaris House

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RFDS Design Review

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  1. RFDS Design Review UK-A-1 ESS RF Distribution System Dr Paul Aden, Dr Rob Edgecock

  2. STFC Boulby UndergroundLaboratory North Yorkshire UK Astronomy Technology Centre Edinburgh, Scotland Daresbury Laboratory Sci-Tech Daresbury Warrington, Cheshire Polaris House Swindon, Wiltshire Rutherford Appleton Laboratory Harwell Didcot, Oxfordshire Chilbolton Observatory Stockbridge, Hampshire

  3. Resources

  4. Project Team • Rob Edgecock (40% Huddersfield University, 50% STFC) • Principle Investigator • Paul Aden (50%) • Project Manager • Richard Smith (50% from Sept) • Mechanical Engineer and Deputy PM • Quality Control Officer (100%) • Mechor Elec Engineer, main responsibility QA • RF Engineer (100%) • RF, ElecEngineer, main responsibility commissioning • Anna Orlowska • Project Sponsor

  5. Project Team • Norman Turner (100%) • PhD student: arc detectors, tuning, etc • Previous job: HSE for offshore platforms • Ben Wallis (100% until September) • MSc: prototype testing • Contract Design Engineer (% as needed) • Support Structure detailing • Tendering: • John Weber • Allan Norman (UKSBS) • Finance: • Louise Dixon

  6. OBS tdl-1229-meng-org-001-v0.1-OBS STFC Project Board Customer – ESS STFC ESS Project Board Project Sponsor – Anna Orlowska STFC Group Leader – Neil Bliss Governance Board Project Manager – Paul Aden Principle Investigator – Rob Edgecock Mechanical Engineering & Deputy Project Manager – Richard Smith Scientific Lead – Rob Edgecock Quality Control – to be appointed Alan Norman – PhD Student Tuning & Commissioning - TBA MSc Student Project Management Key: Functional Management Project Members:

  7. Project Governance • Sub-project board

  8. UK Project Governance

  9. UK Project Governance

  10. STFC Project Management Framework

  11. STFC Project Management Framework The STFC Project Management Framework sets out STFC’s project management policy Currently at this stage • Framework documents available as PDFs from here: • http://www.stfc.ac.uk/about-us/how-we-are-governed/policies-standards/project-management-framework/

  12. Projects must contain • Business case / Feasibility study • Scope statement / Terms of reference • Project Management plan / Project Initiation Document • Work Breakdown structure • Change Control Plan • Risk management plan • Governance Model • Risk Register • Issue Log &WPP • Resource Management Plan • Project schedule • Status Reports • Project Quality Plan • Procurement Plan

  13. Project Framework • Business case / Feasibility study • Scope statement / Terms of reference • Project Management plan / Project Initiation Document • Work Breakdown structure • Change Control Plan • Risk management plan • Governance Model • Risk Register • Issue Log & WPP • Resource Management Plan • Project schedule • Status Reports • Project Quality Plan • Procurement Strategy

  14. Schedule Install Window Waveguide Design Prototype Testing Support Structure WP Procurement Manufacture CDR RFDS Delivery Installation Commissioning

  15. Project Plan • tdl-1229-meng-ppl-001-v0.7-RFDS project Plan

  16. Tendering Milestones

  17. Tendering Milestones

  18. Tendering Milestones • Detailed design package required no later than these dates

  19. Risk Register • tdl-1229-meng-rrg-001-0.1v-Risk Register

  20. Top 5 Risks

  21. Work Package Plan • Projects within STFC require a WPP • Details project overview • Acts as issue log • Contains change information tdl-1229-meng-wpp-001-v0.1-wpp

  22. Project Quality Plan • PQP currently being written • Based around existing frameworks • Including the TD quality manual • Will be finalised in the ESS format

  23. STFC - Governance • Monthly Reporting to the STFC ESS Project Manager • Monthly Reporting to the STFC ESS Project Register Committee • 6 monthly reporting to the Project sub committee • 6 monthly reporting to the STFC Project board • Monthly Status Updates to ESS

  24. ISO 9001:2008 • Quality Management System Certificate • BSI ISO 9001:2008 • Certificate: FM 54433 • Original registration date: 17/4/2000 • Renewed: Jan 16 • Expires: September 18 The design, development and project management of mechanical engineering components. The manufacture, procurement, management of installation and commissioning, testing, repair, assembly and development of mechanical engineering components and systems including vacuum processing, inspection, and survey.

  25. Quality Assurance • STFC Technology Department at Daresbury Laboratory operates a quality system that meets the requirements of ISO 9001:2008. • The quality system defines how a project will be coordinated and documented. • The management of a project is based on an agreed Project Specification and a series of reviews at key stages in the work. • The detailed implementation of the Quality Management system is described in standardised group procedures, processes and local instructions. • These provide the core of the Quality Management System and provides the detail required to operate the system. • The processes and procedures are followed by STFC staff undertaking specified activities.

  26. Summary • Project Management Experience on international collaborations • STFC Technology Department at Daresbury Laboratory operates a quality system that meets the requirements of ISO 9001:2008. • The quality system defines how a project will be coordinated and documented. • The management of a project is based on an agreed Project Specification and a series of reviews at key stages in the work. • The detailed implementation of the Quality Management system is described in standardised group procedures, processes and local instructions. • The processes and procedures are followed by STFC staff undertaking specified activities.

  27. Immediate things to do

  28. Acceptance testing • Factory acceptance tests (FAT) to be carried out before initial shipment of each deliverable. • Site acceptance tests (SAT) to be carried out on subsequent deliveries. • The depth/involvement of this is to be discussed. • Spot checks at the factory to be carried out when required.

  29. Delivery Details Waveguide Deliveries - TBD

  30. Acceptance Testing • Responsibilities need defining. • ESS/STFC-HUD/Supplier? Etc. • Scheduling to be agreed with ESS and supplier

  31. Final Acceptance Testing • A Schedule for this needs agreeing upon • Responsibility? • ESS/STFC-HUD/Supplier?

  32. Installation/Commissioning • “Participation in the Installation is limited to providing information” • “Participation in the commissioning. Tuning of the RFDS RFDS chain will be part of the commissioning” • Level of joint involvement needs better definition and schedule needs agreeing upon.

  33. Summary • STFC Project Management Framework documentation is being worked upon. • STFC Project Governance board will meet on the 16th of July • Monthly reporting started last month. • Any feedback on what we supplied appreciated. • New staff starting in September • Two additional staff recruitment process has begun • More work needs doing on agreeing specific responsibilities • Work needs to be done to produce a delivery schedule agreeable with waveguide manufactures & ESS’s installation schedule.

  34. Thank You

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