- ARL Position Description Bank -

1. - ARL Position Description Bank -

2. Brian W. Keith • Associate Dean, Administrative Services and Faculty Affairs Welcome and Greeting • Bonnie J. Smith • Assistant Program Director, Human Resources • Laurie N. Taylor • Digital Humanities Librarian • Mark V. Sullivan • Head, Digital Development and Web Services

3. Agenda Review Introduction to System

4. ARL PD Bank ARL has sponsored the development of a system to establish a national bank of job descriptions and help institutions manage position descriptions (PDs). It will be developed by a UF team, with broad input from other institutions, and hosted in perpetuity by UF Libraries. This is an ongoing resource – not simply a one time effort to collect documents.

5. Project Concept The ARL PD Bank will enhance the management of these documents and improve their usefulness. The use of the system, will result in an industry level collection of job descriptions. Effective searchability of the collection informs us about our industry and benefits libraries.

6. ARL PD Bank Development Timeline • Planning Phase (April – June 2012) • Implementation Phase (June 2012-February 2013) • Launch Phase (February-March 2013)

7. ARL PD Bank Development Timeline Planning Phase (April – June 2012)

8. ARL PD Bank Development Timeline • Implementation Phase (June 2012-February 2013) • Develop system and support documentation • Beta test (Northwestern; University of Utah; Washington State University) • Evaluation of feedback • Finalize system and documentation

9. ARL PD Bank Development Timeline • Launch Phase (February-March 2013) • System becomes available for all institutions • Marketing • User Support • Evaluation

10. After Launch Institution level value is provided by improved document findability, access, and archiving which enhances their use and maintenance. The adoption of the system by institutions to manage their PDs will result in the maintenance of the data and materials over time.

11. Design Elements • Web application • A simple, intuitive, easy to use interface • Ability to customize at the institutional level based on specific needs • Metadata submitted and maintained by institution • combination of externally viewable and for institution’s eyes only • Keyword searchable

12. Functionality • Ability to upload other, institution-level files • Archives and access to previous versions of documents for a position • System will track submission and modification dates, and user information • Document forwarding option • Support for the establishment of review schedules • Ability to differentiate between vacant and filled positions

13. Functionality • Basic or Advanced search options will afford the ability to effectively search the collection for positions of interest maximizing its use for our industry

14. The System • Searching • Adding New Positions • Records and Documents • Record Screen • Position History • Edit Data • Manage Documents • Delete Position • Duplicate Position

15. The System • Features • ? buttons • Hover Over • Feedback buttons

16. The System • www.uflib.ufl.edu/arlpdbank

17. Remaining • Administration Features • ARL Job Postings • Employee Oriented Data

18. Next Steps • ALA Mid-Winter • Series of Virtual Presentations/Demonstrations

19. ARL Position Description Bank Thank you!