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ARL Statistics Webcast. December 4, 2007 1:30 – 3:00 p.m. EST. Welcome. Martha Kyrillidou Director, Statistics and Service Quality Programs Julia Blixrud ARL Assistant Executive Director, External Relations Mark Young ARL Statistics Liaison. ARL Statistics and Measurement 2007.

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ARL Statistics Webcast

December 4, 2007

1:30 – 3:00 p.m. EST

www.arl.org


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Welcome

Martha Kyrillidou

Director, Statistics and Service Quality Programs

Julia Blixrud

ARL Assistant Executive Director,

External Relations

Mark Young

ARL Statistics Liaison

www.arl.org


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ARL Statistics and Measurement 2007

MaShana Davis

Technical Communications Liaison

Kristina Justh

Customer Relations Coordinator

Yolanda Glass

Administrative Assistant

www.arl.org


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ARL Statistics and Measurement 2007

Gary Roebuck

Technical Operations Manager

ClassFive Development Team:

James Marquis, President

Jim Moore, Senior Developer

Eric Johnson, Developer

Joshua Sunshine, Developer

www.arl.org


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ARL Board Statistics and Assessment Committee

The Statistics and Assessment Committee is established as an ARL Board Committee:

  • To advise the Statistics and Measurement Program, and

  • To identify quantitative and qualitative metrics and assessment tools needed in support of ARL's programmatic objectives.

    Adopted by the ARL Board July 25, 2005

www.arl.org


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ARL Statistics and Assessment

  • David Carlson (Southern Illinois Carbondale) 2006-2007

  • Joanne Eustis (Case Western Reserve)  2006-2007

  • Chris Filstrup (Stony Brook, SUNY)   2007-2009

  • Brinley Franklin (Connecticut)  2006-2008

  • Ruth Jackson (California, Riverside)  2007-2009

  • Judith Nadler (Chicago) 2006-2007

  • Louis A. Pitschmann (Alabama) 2007-2009

  • Bill Potter (Georgia)  2006-2008

  • Paul Wiens (Queen's) 2006-2008

  • Sandra Yee (Wayne State)  2006-2007

  • Colleen Cook (Texas A&M) 2006-2008

  • Martha Kyrillidou, ARL Staff

www.arl.org


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ARL Statistics and Measurement

…Todescribeand measure the performance ofresearchlibrariesand their contribution to teaching, research, scholarship and community service …

www.arl.org


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ARL Statistics and Measurement

…To describe and measure the performance of research libraries and theircontribution to teaching,research,scholarshipand community service …

www.arl.org


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www.arl.org


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Assessment of ARL

Tools – StatsQUAL®

  • ARL Statistics and other annual, or adhoc, surveys

  • LibQUAL+®

  • ClimateQUAL™

  • MINES for Libraries™ and DigiQUAL®

    Building a Community of Practice

  • Library Assessment Conferences

  • Service Quality Evaluation Academy

  • Library Assessment blog

    Individual Library Consultation

  • ESP Assessment - Effective, Sustainable, Practical

  • Using LibQUAL+® Effectively

www.arl.org


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www.arl.org


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Julia Blixrud

ARL Assistant Executive Director, External Affairs

www.arl.org


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Counting Serials

  • Number of unique serial titles currently purchased

  • Number of unique serial titles currently received (and maintained?), but not purchased

    • ARL New Serials Statistic: Gathering the Statistic at the Texas A&M University Libraries: http://www.arl.org/bm~doc/texasam_serials.ppt

www.arl.org


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ARL

NEW SERIALS STATISTIC

Gathering the Statistic

at the

Texas A&M University Libraries

www.arl.org


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GATHERING THE SERIAL STATISTIC

eSerials

+ eDocuments

Step 1:

From Link Resolver (SFX)

Create eSerials List

Step 2:

From Library Mgmt System (Voyager)

Create eDocuments List

eDocuments

Guidelines

Step 3:

Compare to eSerials List

Remove duplicate titles from

eDocuments List

  • Only ISSN’s are used to compare de-dupe serial titles (i.e. titles are not used to compare or de-dupe)

  • Only full text serials are counted, not abstracted titles (e.g. Lexis-Nexus: only titles that L/N marked as full text were counted)

  • Electronic versions take priority over print & other format

  • Purchased versions take priority over non-purchased versions

Step 4:

Merge unique eDocuments

Titles with eSerials List

Branch #1 Print Serials

FOR EACH BRANCH

Step 5:

From Library Mgmt System

Create Print & Other Format

Serials Lists

Branch #2 Print Serials

Step 6:

Compare Print Serials List to

eSerials List

Remove duplicate titles

From Branch Lists

TOTAL SERIAL COUNT

Step 7:

Compare Print Serials Lists

to other Branch Lists

Remove duplicate titles

From Successive Branch Lists


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  • RESULTS

  • ARL Serial Statistics – TAMU

  • EVANSMSLTOTAL

  • 4aNumber of current serials purchased33,26862033,888

  • 4a iElectronic29,501 1129,512

  • 4a iiPrint & other formats 3,767609 4,376

  • 4bNumber of current serials received 16,53314516,678

  • but not purchased

  • 4b iElectronic11,63610911,745

  • 4b iiPrint & other formats 4,897 36 4,933

  • TOTAL SERIALS50,566

  • Notes:

  • Statistic is generated by comparing ISSN & eISSN’s

  • Serial titles that do not have ISSN/eISSN’s are treated as unique titles and added to list


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COMPARISON OF SERIALS WITH ISSN AND WITHOUT

Document

eSerials

Print Serials

Electronic Serials


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COMPARISON OF OLD ARL SERIAL STATISTIC

TO

NEW SERIAL STATSTIC

2005-20062006-2007

Electronic 25,088 41,257

Print & other formats 20,718 9,309

Total 45,806 50,566


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  • RECOMMENDATIONS

  • Stay the course

  • Involve vendors

  • Begin discussion on how to fill in ISSN gaps for each institution –

  • Possibly a collaborative project

  • Recommended that each institution began tracking ISSN/non-ISSN statistics. As the % of ISSN Serials grow the ARL Serials Statistic becomes more accurate.


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GATHERING THE ARL SERIAL STATISTIC – TAMU

Create Serials Print Lists

Note these lists contain all current subscriptions for all formats other than Electronic. Not just Print formats

Create Serials Electronics Lists

  • ISSN’s used to compare and de-dupe serial titles

  • Electronic versions take priority over print & other format

  • Purchased versions take priority over non-purchased versions

  • Collect data from link resolver

  • (TAMU uses Ex Libris SFX) to create 2 lists:

  • List of unique Electronic Titles

  • List of unique ISSN’s from Electronic Titles

  • (ISSN and eISSN – more often these days

  • eSerials use ISSN’s)

  • Title list will contain purchase/not purchased

  • information

  • Search Branch Library Management System

  • (For TAMU these include

  • Main Branch; Med Sci Libr; and

  • Galveston Libr)

  • to create 2 lists for each branch:

  • List of unique Print Titles

  • List of unique ISSN’s from Print Titles

  • Title list will contain purchase/not purchased

  • information

  • Collect Document eSerials data from

  • Main Branch Library Management System

  • (TAMU uses Ex Libris Voyager)

  • to create 2 lists:

  • List of unique Document eSerials Titles

  • List of unique ISSN’s from Documents

  • eSerials ISSN’s

Product – FOR EACH BRANCH a

Print Titles list and an ISSN list accounting

for all Print Serials

De-Dupe Documents eSerials Against Serials Electronic List and then Merge Lists

If Documents eSerial does not have an ISSN

add title to Electronic Titles list

Compare Documents eSerial ISSN list to

Electronic ISSN list

De-Dupe Serials Print Lists Against Serials Electronic List

If Documents eSerial ISSN matches Electronic

ISSN move on to next Documents eSerials

ISSN to compare

Compare Branch Print ISSN list to

Electronic ISSN list

If Documents eSerial ISSN does not match

Electronic ISSN add to Electronic Titles list

If ISSN matches delete from

Branch Print Titles list

Repeat through all branches

Product – Electronic Title list and

Electronic ISSN list accounting for all

Document and non-Document eSerials

De-Dupe Serials Print Lists Against One Another

Electronic vs. Print Product –

FOR EACH BRANCH a

REVISED Print Titles list &

REVISED Print ISSN list

that do not contain titles listed on

Electronic Titles list

Electronic versions take priority over other formats

therefore

Electronic Title and ISSN lists from this point forward

will remain static

Compare Branch No. 1 Revised Print ISSN list

to Branch No. 2 Revised ISSN list

If ISSN matches delete from

Branch No. 2 Revised Print Titles list

Repeat through all branches until all branches

have been compared to one another

  • Final Products –

  • Electronic Titles List

  • Print Titles list for each branch

  • Each list with unique titles; no duplication

Print vs. Print Product –

FOR EACH BRANCH a

Print Titles list with unique titles; i.e. no

duplication of print titles between branches


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ISSN (www.issn.org)

  • International standard since 1975

  • Assigned by national centers, not by individual publishers

    • 83 national centers

    • International Centre

  • ISSN Register

    • 1,284,413 records in 2006 (half English)

    • Adding 60-80,000 per year

www.arl.org


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ARL Statistics FAQ – Dec 3, 2007

  • It includes clarification on questions regarding many of the changing aspects of the collections variables like:

    • How to count ebooks

    • Reporting currently purchased titles

    • Can open access titles be counted

    • How to count Google and Open Access Alliance digitization projects

www.arl.org


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Library Assessment Blog

  • Use the library assessment blog to tell us how you are deduping serials

  • To find what others are asking

  • To learn the latest ARL thinking on the issues

    http://libraryassessment.info/?cat=28

www.arl.org


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Using the Web Form

Mark YoungARL Statistics Liaison

www.arl.org


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www.arl.org


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Closure

Martha Kyrillidou

Director, ARL Statistics and

Service Quality Programs

www.arl.org


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Data Audit Procedures

  • Mathematical and logical errors

  • Follow up on increases/decreases from last year that are unusually large

  • Summary statistics

  • Key indicators

    • ARL Index variables

    • “Analysis of Selected Variables” table, ARL Statistics 2005-06

www.arl.org


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Deliverables

  • Machine-readable data

    http://www.arl.org/stats/arlstat/mrstat.html

  • Publications (PDF)

    • ARL Statistics

    • ARL Academic Law Library Statistics

    • ARL Academic Health Sciences Library Statistics

    • ARL Preservation Statistics

  • Electronic edition of the ARL Statistics at the Geostat Center at the U. of Virginia

    http://fisher.lib.virginia.edu/arl/index.html

www.arl.org


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January 30, 2008

All surveys aredue no later than

January 30, 2008

www.arl.org


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Meeting in Philadelphia

ARL Survey Coordinators and SPEC Liaisons Meeting

FRIDAY, January 11, 2008

3:30–5:00 p.m.

University of Pennsylvania

Logan Hall, Terrace Room (249 South 36th Street)

REGISTER:

http://www.arl.org/stats/statsevents/stats_ala0108.shtml

*NOTE: There are ARL assessment meetings throughout the day starting at 9:00am

www.arl.org


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Thank You for Joining Us!

Questions we received during this conference will be archived with answers and made available on the ARL Statistics website:

http://www.arl.org/stats/annualsurveys/arlstats/07statmail.shtml

www.arl.org


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ARL Statistics Webcast Evaluation

Please Complete the Webcast Evaluation by

Wednesday, Dec 5, 2007:

http://www.arl.org/stats/statsevents/webcast07.shtml

Thank You!

www.arl.org


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