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DOC WORKSHOP

DOC WORKSHOP. STEP 1. Identify a faculty adviser. DEADLINE: end of the 2 nd semester. Faculty Adviser. Also known as the “ major professor ” or “ chair ” Must be Full, Primary Member of the Graduate Faculty. STEP 2. Form an advisory committee. DEADLINE: end of the 2 nd semester.

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DOC WORKSHOP

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  1. DOCWORKSHOP

  2. STEP 1 Identify a faculty adviser. DEADLINE: end of the 2nd semester

  3. Faculty Adviser • Also known as the “major professor” or “chair” • Must be Full, Primary Member of the Graduate Faculty

  4. STEP 2 Form an advisory committee. DEADLINE: end of the 2nd semester

  5. Advisory Committee • Core 4 members • Chair • 3 members (including the chair) must be full members of Graduate Faculty • 1 member from outside of the College • Meet at least once each semester

  6. REQUIRED PAPERWORK

  7. STEP 3 Develop a course of study. DEADLINE: end of the 4th semester

  8. Course of Study • The purpose of developing a course of study is to planyour remaining coursework andtrackyour progress • Begin early!! • Advisers should reference the Credit Hour Guidelines

  9. Credit Hour Guidelines

  10. REQUIRED PAPERWORK

  11. STEP 4 Schedule the qualifying examination. DEADLINE: at least 2 weeks prior to the oral examination date

  12. Exam Eligibility • Completed all coursework (or be enrolled in their last semester of coursework) • No unresolved “I” grades on transcript • GPA must be 3.00 or higher • Students can enroll in CJT 767 Dissertation Residency Credit during the semester of taking the qualifying examination, but they must take the exam by the last day of classes that semester

  13. Scheduling the Examination • The written portion is scheduled unofficially through our office by contacting the Associate Dean’s Office • The oral portion is scheduled officially through the Graduate School when the paperwork is submitted Contact the Associate Dean’s Office at least 4 weeks prior to the date you wish to take your ORAL examination

  14. Administering the Exam • Students are given 5 days to complete 4 questions on each of the sections of coursework: • Theory • Methods • Specialization • Cognate • Typically students write Monday, Tuesday, Thursday and Friday • Advisers are responsible for getting all 4 questions to the Associate Dean’s Office 24 hours prior to the examination

  15. Format Options

  16. REQUIRED PAPERWORK

  17. *New* Exam Cards Chairs will be e-mailed exam cards. Chairs are responsible for printing it out and obtaining signatures before giving it to the Associate Dean’s Office

  18. STEP 5 Defend the dissertation proposal. DEADLINE: after passing the qualifying examination, prior to working on the dissertation

  19. “Prospectus” = “Proposal” • The dissertation proposal defines the project, indicates specific methods, cites research, and demonstrates how it will advance the field • Typically it focuses on the first three chapters of the dissertation • After the proposal meeting, submit the signed Proposal Defense Form and attach a copy of the accepted, reviseddissertationproposal

  20. REQUIRED PAPERWORK

  21. STEP 6 Apply for a graduate degree. DEADLINE: no later than 30 days after the beginning of the semester of intended graduation (Feb. 20)

  22. REQUIRED PAPERWORK

  23. STEP 7 Submit the Notification of Intent to Schedule a Final Doctoral Examination (NOTIF). DEADLINE: at least 8 weeks prior to expected final examination date, no later than 30 days after the start of the semester (Feb. 20)

  24. What is the NOTIF? • Used by the Graduate School to appoint an outside examiner • After meeting with the committee, provide a date range for the dissertation defense • You do not need a solidified date and time to submit the NOTIF The Final Examination must take place no later than 8 days prior to the last day of classes of the semester in which the student plans to graduate

  25. REQUIRED PAPERWORK

  26. STEP 8 Request a final doctoral examination. DEADLINE: at least 2 weeks prior to the date of examination

  27. *REMINDER* The Final Examination must take place no later than 8 days prior to the last day of classes of the semester in which the student plans to graduate

  28. REQUIRED PAPERWORK

  29. STEP 9 Submit the accepted, final dissertation document. DEADLINE: within 60 days of the final examination

  30. Submitting the Dissertation • Please check with the UK Graduate School’s website for information regarding formatting and procedures for final submissions of the document…it is very particular!! • Additionally, submit an electronic copy to the Associate Dean’s Office

  31. Rescheduling? If you need to make changes to ANY electronically submitted form (Qualifying Exam, NOTIF, Final Exam) simply resubmitthe paperwork with the corrections. It will overwrite the previous paperwork.

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