WELCOME TO FLORIDA ATLANTIC UNIVERSITY

1. WELCOME TO FLORIDA ATLANTIC UNIVERSITY BENEFITS and RETIREMENT Orientation (561) 297-3073-Benefits (561) 297-2061-Retirement (561) 297-3077- Time Keeping Fax: (561) 297-3915

2. EMPLOYEE BENEFITS Leave Time • Annual Leave • SP (Support Personnel) • Up to 5 years – 4 hours bi-weekly • 5 to 10 years – 5 hours bi-weekly • Over 10 years – 6 hours bi-weekly • Can accrue to a maximum of 240 hours • Must have supervisor’s approval to use annual leave. (Approval obtained in advance) All hours over maximum will roll over to sick leave after December 31st.

3. EMPLOYEE BENEFITS Leave Time • Annual Leave • Faculty • 12 month – 6.7 hours bi-weekly • Can accrue to a maximum of 352 hours • 9 month - No Annual Leave • AMP (Administrative, Managerial, Professional) • 6.7 hours bi-weekly • Can accrue to a maximum of 352 hours All hours over maximum will roll over to sick leave after December 31st.

4. EMPLOYEE BENEFITS Leave Time • Sick Leave • Support Personnel, Faculty, and AMP • 4 hours bi-weekly (13 days a year) • Sick leave can be used for immediate family • Annual leave can be used if sick leave Hrs. has been depleted • Personal Leave • Support Personnel and AMP • Used during current fiscal year • Effective date of hire • Use in one increment (8 hrs.) • Must be Used between July 1st through June 30th • Use it or lose it

5. Sick Leave Pool • Full Time and Part Time employees are eligible • Minimum one year of service • Minimum balance of 64 hours Sick leave hours from the Pool shall be granted only for the employee’s serious or catastrophic personal illness or injury. Employees donate 16 hours and can apply up to a maximum of 480 sick leave pool hours once personal leave has been exhausted.

6. Health Insurance • PPO • Blue cross & Blue Shield of Florida • HMO’s • AvMed • Vista • UnitedHealthCare

7. Biweekly Premium Individual coverage $25.00 Family Coverage $90.00 Cost will be different for part-time employees 30 day supply for prescription Generic $10.00 Preferred $25.00 Non-Preferred $40.00 Office visit $15.00 $25.00 specialist Insurance Comparison

8. HMO’s • Covered in the area that you live in or work in Vista and AvMed have providers in Dade / Broward / Palm Beach County United Healthcare- has providers in Dade / Broward/ Palm Beach County/ Martin County • No approval is needed by PCP to see a specialist • No deductible • No claims to file • Rx through Mail Order • Emergency Room $50,waived if admitted

9. PPO- Blue Cross & Blue Shield • World wide coverage (network providers are also located world wide) • No referral is needed to see a specialist • Co-insurance (based on percentage) • Calendar year deductible • Rx through Mail Order • Emergency Room $50,waived if admitted

10. PPO network Non-network • Deductible $750/person $1500/family • Network allowed amount60% • Hospital Stay$500 • Ambulance 100% with no deductible Calendar Year out-of –pocket maximum $2,500/person; $5,000/family After your out-of –pocket costs reach the maximums, plan pays 100% for covered care in most cases, up to allowable costs PPO Lifetime maximum - $2,000,000 Traditional HMO’s- Unlimited • Deductible $250/person $500/family • Network allowed amount80% • Hospital Stay$250 • Ambulance 100% with no deductible

11. The FAU Pharmacy is currently contracted with CAREMARK-Florida Blue Cross/Blue Shield. FAU Pharmacy also carries a wide variety of over-the –counter products including: cough and cold medication, pain relievers, hygiene products, bath and beauty aids, etc. (Boca Campus Only) More plans are being added continuously as contracts are approved.

13. 1. pay for expenses while meeting deductible • 2. Pay coinsurance (based on percentage) • 3. pay for other healthcare like dental and vision not covered by FSA or other plans.. • 4. save for future healthcare costs next year or longer

14. Limited Purpose Medical Reimbursement Account (to be used in conjunction with HSA) • You can use the LPMRA to cover dental, vision and over-the-counter medication costs considered tax deductible by the IRS but not paid by any health plan • You can set aside as much as $5,000 in an account • Dental and vision expenses • Orthodontia not covered by a dental plan • Over-the-counter medications

15. Flexible Spending Accounts program FSA allows you to set aside a portion of your income to pay for health and dependent care expenses not covered by your insurance. Deduction amounts are taken from your gross pay before FICA and Social Security taxes are calculated Medical Reimbursement Account • Minimum amount $60 • Maximum amount $5000 Dependent Care Reimbursement Account Minimum amount $60 If you are married filing separately • Amount $2500 If you are single and head of household or married filing jointly • Maximum $5000 • If your spouse is a full-time student or incapable of self-care, your maximum annual deposit is $3000 a year for one dependent and $5000 a year for two or more dependents. • Reimbursements are processed within 7 days • Total claims must be $25.00 or more • Deadline for filing is April 15 of the following Year • You must use money by the end of the year or it will be forfeited.

16. Eligible Health Care Expenses • Acupuncture • Chiropractors • Contraceptives • Co-payments • Cancer screening • Deductibles • Dental fees • Eye exam & glasses • Hearing aids • Insulin • Immunizations • OTC medicine • Prescription drugs • Pediatrician • Transplants • Vaccines • Wheel chair • Drug addiction therapy • X-RAY fees

17. Eligible Dependent Care Expenses • Day care services • In-home care • Nursery • Pre school and after school care • Summer day camps • Baby-sitting fees

18. Ineligible Health Care Expenses • Toothpaste • Cosmetics and toiletries • Diaper service • Anti-baldness drugs • Health club dues • Weight loss programs • Dental whitening (bleaching) • Insurance premiums • Maternity clothes

19. Ineligible Dependent Care Expenses • Dues or membership fees • Child support payments • Fees for meals • Transportation fees • Books and supplies • Extra fees charged for late payments • Fees paid for children over the age of 13

20. What Should I Know About My Options? A High-Level Look at How the Plans Work

21. Health Insurance • Pre-existing conditions will be covered if you have a certificate of creditable coverage for 12 months under the PPO plan. (Pre-existing conditions are covered under traditional HMO’s) • Employees and dependents are covered at 100% for preventative care benefits under the PPO and HMO plans. -physical exams including lab work -routine eye test -hearing tests -PSA test for males 50 and over Other preventative benefits are listed in the PPO and HMO benefits guide

22. Health Insurance All dependents from age 19 through the end of the calendar year in which the child turns 25 must meet both of the following criteria to continue coverage. • Must be dependent upon the employee for support, and • Must either live with the employee or be a full-time or part-time student • Copies of birth & marriage certificates are needed for all dependents should be sent directly to PeopleFirst.

23. Health Insurance Spouse Program – When both spouses are full –time active State Employees, there is no cost for health insurance coverage. Employees may not change their benefits elections during the course of a plan year unless they experience a qualifying status change (QSC) event. Examples:marriage or divorce / Death of a spouse or dependent / Birth, adoption, or legal guardianship / change from part time to full time or vice-versa.

24. Health Insurance • To verify your eligibility for TRICARE benefits, contact the Defense Enrollment Eligibility Reporting Systems (DEERS) at the following toll free number: 1-800-638-2610 or visit their Web site at http://www.tricare.osd.mil/ • TRICARE is a Federal health insurance program for the military community at no cost.

25. Benefits Enrollment • View your benefits through an Online secure website at https://peoplefirst.myflorida.com • People First Service call Center (1-866-663-4735) • Fax number for People First Service Center is (904) 828-6092

26. Benefits Enrollment • Checks are payable to: Florida Atlantic University. • Please include your requested effective date (month and year) on the check. • All enrollment forms should be sent to Personnel Services Department Administration Building, room 107.

27. Life Insurance • Basic Life Insurance coverage is 1.5 times base annual earnings (pre-tax) • Optional Life Insurance – Employees may add additional term life insurance by selecting 1 to 5 times their annual salary (post tax) Basic and Optional life insurances will terminate when you terminate employment

28. Dental Insurance • Cigna • Denticare • Oral Health Services • American Dental Plan Premiums are listed on the enrollment form Cost will depend on the coverage selected

29. Dental Insurance Prepaid • Each member chooses a dentist from a list of providers • Many no charge benefits available • No claims to file • No deductibles • Expenses for preventative and restorative care vary by company • American dental and Denticare also include vision discounts

30. Dental Insurance • Indemnity / DPPO • May may select any dentist • More out of pocket expense • Coinsurance, deductibles and maximum annual benefits • Coverage and cost vary by company • Employees will pay out of pocket for services and then submit a claim form for reimbursement

31. VisionCare Bi-Weekly rate: Employee only $3.48 Employee + Family $8.94

32. VisionCare • $10 co-pay for Vision Exam (once a year) • $15 co-pay for Lenses • Frames- every 2 yrs $150 allowance • Contact lenses - $100 allowance • LASIK- 15% discount or pay no more than$1,800 per eye for the procedure

33. Supplemental Insurance Plans pay you cash for out of pocket expenses • AFLAC – cancer, hospital and intensive care insurance • Capital Insurance – hospital insurance and vision discount program • Gabor Agency – Long Term disability coverage (30 or 90 day waiting period) long term care, hospital, group term life insurance • Detail information about each plan is provided through a brochure

34. Automobile Insurance Private passenger automobile insurance Antique or classic car insurance Recreational vehicles, Motorcycles Other Personal Insurance Valuable items special coverage for furs, jewelry, antiques, collectibles, etc. boats, yachts, watercraft Flood Insurance Homeowners insurance is only available in certain parts of Palm Beach county Enroll any time during the Year! Wachovia Insurance Services

35. PREFERRED LEGAL PLAN Biweekly Cost $4.97 • Unlimited free legal advice via phone • Free review of legal documents • Free face-to-face initial consultations • Free letters and phone calls made on your behalf • Free credit report analysis and repair • Free simple wills for member & spouse • Free notary services • 40% - 70% reduced off legal fees and services

36. Palm Beach County Broward County accounts can be open at any time competitive rates on home, personal and auto loans Credit Unions

37. BENEFITS • US Saving Bonds - $50~$10k National Bond & Trust • EAP – Employee Assistance Program Counseling Service Institute 3 free sessions with a private counselor Finances Legal Marital abuse Alcoholism Drug abuse Eating Disorders Family counseling Addictions Emergency Line 800 492-0253

38. BENEFITS • Employee Educational Scholarship Program (EESP) • To Qualify: • Full –time employee • 6 months of employment • undergraduate - C grade • Graduate - B grade Employees are allowed to take up to 6 credit hours per semester.

39. WEBSITE • Print all forms needed for changes or enrollment • Have direct link to all insurance websites and vendor numbers • Receive discount information on Tri-Rail, Universal Studios, Busch Gardens and other theme parks in Florida • View Employee Handbook and commonly asked questions • Print Employee Educational Scholarship Program form • Use our Benefits Calculator • Log on to:http://personnel.fau.edu/benefits/

40. RETIREMENT

41. Florida Retirement System • State sponsored retirement plan • All retirement contributions are paid by the State of Florida • Pension Plan • Investment Plan • Eligible Employees: • All faculty • AMP employees • SP employees • SP employees are automatically enrolled in the FRS when employed by the University.

42. Florida Retirement System FRS Pension Plan • Must have 6 years of creditable services in order to receive retirement benefit • Normal retirement is considered to be age 62 with 6 years of service or 30 years of service, regardless of age. For Special Risk members, normal retirement is considered to be age 55 with 6 years of service or 25 years of service, regardless of age. • Retirement benefit is based on your earnings, length of service, and membership class, and is adjusted by a 3% cost-of-living each July. • Subsidy for Health insurance( $5 for every year worked) • Eligible for DROP (deferred retirement option program) DROP was implemented on July 1, 1998, It is a program that allows employees to retire without terminating employment for up to 5 years. Employees retirement benefits accumulate and earn interest compounded monthly at an effective guaranteed annual rate of 6.5%.

43. Florida Retirement System FRS Investment Plan • You must be vested (with 1 year of FRS creditable service) in order to receive retirement benefit. (9% contribution) • There aren't any age or service requirements for you to receive a benefit, once you've become vested. You should consult a tax specialist to get an explanation of the tax implications of early retirement • Health Insurance Subsidy is available only after you attain six years of FRS service credit and you reach normal retirement eligibility • Not eligible for DROP participation • If you're vested when you leave FRS-covered employment and go to work for a non-FRS employer, you can: • Leave your account in the Investment Plan, where it will remain invested until you withdraw it; • Roll your account over to an Individual Retirement Account (IRA) or to the plan of your new employer, if that plan accepts rollovers; or • Have your account paid to you. You'll have to pay taxes on this amount in the year during which it's paid to you.

44. Florida Retirement System • You have a one-time opportunity after your Choice period ends, or you make your plan election, if earlier, to switch from the Investment Plan to the Pension Plan, or from the Pension Plan to the Investment Plan. • You will have to "buy-back" cost to convert plans • For more information log on to: www.myfrs.com. or call 866 446-9377

45. ORP-Optional RetirementProgram • Only AMP and Faculty are eligible for ORP. • The ORP is a defined contribution plan that provides full and immediate vesting of all contributions. • FAU contributes 10.42% and employees can match that amount. • Maximum amounts employees can contribute for the year. - $15,000 - Over 50 years of age $20,000 • After the first 90 days if no choice is made, employees are automatically enrolled in the FRS pension plan.

46. Tax Sheltered Accounts (TSA) TSA is a savings plan which allows you to invest a chosen dollar amount as a pre- tax deduction. Contribution amounts can be changed or stopped at any time.

47. TSA Companies AIG/VALIC Fidelity Investments Jefferson National ING MetLife Resources MetLife/Valic SYMETRA/SunLife/TransAmerica Life T. Rowe Price Ins. TIAA-CREF

48. Department of Personnel ServicesFlorida Atlantic University 777 Glades Road Boca Raton, FL 33431 Phone: (561) 297-3073-Benefits (561) 297-2061-Retirement Fax: (561) 297-3915