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TITLE 5 Changes:. Repetition and Withdrawal. San Diego Community College District Lynn Ceresino Neault, Vice Chancellor Student Services September 25, 2008. Facts. Allowable repeats depend upon the order the student earns a grade/symbol.

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Title 5 changes

TITLE 5 Changes:

Repetition and Withdrawal

San Diego Community College District

Lynn Ceresino Neault, Vice Chancellor

Student Services

September 25, 2008


Facts

Facts

  • Allowable repeats depend upon the order the student earns a grade/symbol.

  • When the student earns a grade, repetition checking begins to “count” the number of repeats, regardless of the symbol received.

  • “…may allow the previous grade(s) and credit(s) to be disregarded in computing the student’s GPA each time the course is repeated.”


Title 5 changes

55042Repetition to Alleviate Substandard WorkDistrict policy may permit a student to repeat a course, which is designated as non-repeatable, two times in an effort to alleviate substandard work.

  • Pros:

    • Both previous grades and credits may be disregarded in the GPA calculation.

    • District may be funded for each enrollment up to a maximum

      of 3.

  • Cons:

    • Student may not enroll in the course a 4th time, even if funding is not claimed, unless there are documented extenuating circumstances (see 55045).

    • If a student is permitted to repeat a class after he/she has already earned 4 W’s, the student will not be allowed another “W,” he/she must receive a grade or symbol other than a “W.”

    • If a student is permitted to repeat a class after he/she has already earned 4 W’s, due to extenuating circumstances, a “W” may be assigned but not claimed for funding.


Example 1 non repeatable course

Example 1non-repeatable course

Original enrollment, substandard grade, two repetitions of a substandard grade.

20051ENGL 101F – excluded from GPA

20081ENGL 101D – excluded from GPA

20084ENGL 101C – included in GPA

No more enrollments permitted.


Example 2 non repeatable course

Example 2non-repeatable course

Original grade of W with substandard grade, two repetitions of a substandard grade.

20064ENGL 101W

20071ENGL 101W

20072ENGL 101D – repetition count begins; excluded from GPA

20074ENGL 101F – excluded from GPA

20084ENGL 101C – included in GPA

No more enrollments permitted.


Example 3 non repeatable course

Example 3non-repeatable course

Original grade of F, two repetitions to alleviate substandard grade.

20072ENGL 101F - repetition count begins; included in GPA*

20074ENGL 101W

20084ENGL 101W

No more enrollments permitted.

*Note: the original F is still included in the GPA because the student did not earn another grade.


Example 4 non repeatable course

Example 4non-repeatable course

Maximum repetition if 4 W’s earned first (excluding lapse of time or extenuating circumstances).

20051ENGL 101W

20061ENGL 101W

20064ENGL 101W

20071ENGL 101W

No more enrollments permitted.

No GPA for this course.


Policy decisions non repeatable substandard repeat

Policy Decisionsnon-repeatable; substandard repeat

  • Withdrawal

    • Require student to petition for enrollment in a course and meet with a counselor after the 4th withdrawal, acknowledging a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned, or

    • Allow student to enroll using Reg-e but add text box for the student to acknowledge a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned.

  • Grade Point Average

    • Exclude previous grades and credits in GPA (examples show this method), or

    • Include all previous grades and credits in GPA.


Title 5 changes

55041Repetition in Repeatable CoursesActivity course – a course where the student meets the course objective by repeating a similar primary educational activity. Student may repeat and the district may claim for apportionment a maximum of 4 times.

  • Con

    • Interaction between grades and “W’s” has changed and difficult to explain.


Example 5 repeatable course

Example 5repeatable course

Maximum of 4 enrollments with grades.

20062PHYE 103D – begin repetition count; included in GPA

20072PHYE 103F – included in GPA

20074PHYE 103C – included in GPA

20081PHYE 103B – included in GPA

No more enrollments permitted.


Example 6 repeatable course

Example 6repeatable course

Maximum of 4 enrollments including W, (excluding lapse of time or extenuating circumstances).

20062PHYE 103A– begin repetition count; included in GPA

20072PHYE 103W

20074PHYE 103C – included in GPA

20081PHYE 103F – included in GPA; repetition of a substandard grade does not apply to repeatable courses.

No more enrollments permitted.


Example 7 repeatable course

Example 7repeatable course

Maximum enrollment including W’s, (excluding lapse of time or extenuating circumstances).

20062PHYE 103W – begin “W” count

20064PHYE 103W

20071PHYE 103W

20072PHYE 103W

20074PHYE 103A– begin repetition count, no more “W’s” allowed; included in GPA

20081PHYE 103A – included in GPA

20082PHYE 103B – included in GPA

20084PHYE 103A – included in GPA

No more enrollments permitted.


Example 8 repeatable course

Example 8repeatable course

Combination of W’s and grades (excluding lapse of time or extenuating circumstances).

20071PHYE 103W

20072PHYE 103W

20074PHYE 103A – begin repetition count; included in GPA

20082PHYE 103W

20084PHYE 103W

No more enrollments permitted.


Example 9 repeatable course

Example 9repeatable course

Combination of maximum W’s and grades (excluding lapse of time or extenuating circumstances).

20062PHYE 103W – begin “W” count

20064PHYE 103W

20071PHYE 103W

20072PHYE 103W

20074PHYE 103C – begin repetition count, no more “W’s” allowed; included in GPA

20081PHYE 103F – student attempts to withdraw, not allowed must assign grade; included in GPA

20082PHYE 103F – student attempts to withdraw, not allowed must assign grade; included in GPA

20084PHYE 103C – included in GPA

No more enrollments permitted.


Title 5 changes

Policy Decisions

repeatable course

  • Withdrawal

    • Require student to petition for enrollment in a course and meet with a counselor after the 4th withdrawal, acknowledging a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned, or

    • Allow student to enroll using Reg-e but add text box for the student to acknowledge a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned.

  • Grade Point Average

    • Exclude previous grades and credits in GPA (examples show this method), or

    • Include all previous grades and credits in GPA.

  • Limit to 4 enrollments maximum, regardless of W’s (current policy).


Title 5 changes

55043Significant Lapse of TimeDistrict policy may permit a student to repeat a course where the student received a satisfactory grade the last time he/she took the course, for one of the following reasons:

  • Recency – The district has a properly established and published recency prerequisite for the course.

  • Improve skill/knowledge – Years have passed since the student originally took the class and the district has defined and published a significant lapse of time requirement.

  • Course required by another institution – another institution which the student seeks to transfer has established a published recency requirement which the student will not be able to satisfy without repeating the course.

  • Continued


Title 5 changes

55043Significant Lapse of TimeDistrict policy may permit a student to repeat a course where the student received a satisfactory grade the last time he/she took the course, for one of the following reasons:

  • Pros:

    • Previous grade and credit may be disregarded in the GPA calculation.

    • District may be funded for one additional repeat.

    • Policy must be established and published.

  • Cons:

    • Defining “Significant Lapse of Time”

    • Establishing and publishing recency prerequisites in a timely manner; must be at course level.

    • Can affect graduation requirements.

  • Note: A student may only enroll under this provision, in a repeatable activity course, if he/she has already exhausted the number of repetitions permitted.


Example 10 significant lapse of time non repeatable course

Example 10significant lapse of time; non-repeatable course

Recency requirement of a passing grade within the past 3 years, non-repeatable course.

20054BIOL 107B – excluded from GPA

20084BIOL 107B – included in GPA

No more enrollments permitted.


Example 11 significant lapse of time non repeatable course

Example 11significant lapse of time; non-repeatable course

Significant lapse of time and alleviate substandard work, non-repeatable course.

20054BIOL 107B – excluded from GPA

20084BIOL 107F – excluded in GPA; lapse of time repeat

20091BIOL 107F – excluded in GPA; substandard grade repeat

20092BIOL 107D – included in GPA; substandard grade repeat

No more enrollments permitted.


Example 12 significant lapse of time repeatable course

Example 12significant lapse of time; repeatable course

Significant lapse of time in an activity course.

20022PHYE 103D – included in GPA

20032PHYE 103W

20034PHYE 103C – included in GPA

20041PHYE 103B – excluded in GPA; lapse of time excludes “previous” grade

No more enrollments permitted.

Student required to enroll due to recency requirement of 5 years.

20101PHYE 103C – included in GPA

No more enrollments permitted.


Title 5 changes

Policy Decisions

significant lapse of time

  • 1.Grade Point Average

    • Exclude previous grades and credits in GPA (examples show this method), or

    • Include all previous grades and credits in GPA.

      If excluded, will “remove” previous grade/credit used for a degree requirement.


Title 5 changes

55045Extenuating CircumstancesDistrict policy may permit a student to file a petition to the governing board/designee to repeat a course in which the previous grade was at least in part the result of extenuating circumstances. Extenuating circumstances are defined as verified cases of accidents, illness, or other circumstances beyond the control of the student.

  • Pros:

    • Previous grade(s) and credit(s) may be disregarded in the GPA calculation.

    • District may be funded for two additional repeats.

    • Policy must be developed.

  • Cons:

    • Increase in the number of student petitions.

    • Extenuating circumstances must be defined and documented.

  • Note: District may allow additional repeats for extenuating circumstances, beyond the two allowed in this provision, but may not claim for apportionment.


Example 13 extenuating circumstances non repeatable course

Example 13extenuating circumstances; non-repeatable course

Maximum repetitions due to alleviate substandard work and extenuating circumstances.

20054ENGL 101F – excluded in GPA

20064ENGL 101F – repetition to alleviate substandard grade; excluded in GPA

20071ENGL 101C – repetition to alleviate substandard grade; excluded in GPA due to extenuating circumstances

 Student petitions for repetition due to extenuating circumstances.

20081ENGL 101C – excluded in GPA due to extenuating circumstances

 Student petitions for repetition due to extenuating circumstances.

20084ENGL 101C – included in GPA

No more enrollments permitted.


Example 14 extenuating circumstances

Example 14extenuating circumstances

Maximum repetitions including W’s, extenuating circumstances and repetition to alleviate substandard work.

20051ENGL 101W

20061ENGL 101W

20064ENGL 101W

20071ENGL 101W

Student petitions for a 5th withdrawal due to extenuating circumstances – approved.

20072ENGL 101W – no apportionment allowed

 Student petitions for a 6th withdrawal due to extenuating circumstances – denied, student receives substandard grade.

20074ENGL 101F – excluded in GPA due to substandard repeat

Student petitions for a 7th withdrawal due to extenuating circumstances – denied, student receives substandard grade.

20084ENGL 101F – substandard repeat; excluded in GPA

20091ENGL 101C – included in GPA

No more enrollments permitted.


Title 5 changes

Policy Decisions

extenuating circumstances

Define extenuating circumstances (Chancellor’s office expectation is that these will be minimal).

Define required documentation.

Define approval process.


Title 5 changes

55024Withdrawal LimitationDistrict policy shall establish the number of times, not to exceed four, that a student may withdraw and receive a “W” symbol on his/her record.

  • Pros:

    • Current policy limits “W’s” to a maximum of 4 (combination of grades and W’s).

  • Cons:

    • The student may not withdraw a 5th (or more) time unless due to approved extenuating circumstances.

    • If the student is allowed to enroll a 5th time after earning four W’s, the student must receive a grade or other nonevaluative symbol in accordance with Title 5.


Title 5 changes

Exampleswithdrawal

COMBINED WITH OTHER EXAMPLES:

Example 4 – non-repeatable course; maximum W’s earned

Example 7 – repeatable course; maximum 4 W’s earned and maximum 4 grades earned

Example 8 – repeatable course; maximum 4 W’s earned, one standard grade, no more enrollment allowed.

Example 9 – repeatable course; maximum of 4 W’s earned, two repetitions of a substandard grade.

Example 12 – non-repeatable course; maximum enrollment with lapse of time.

Example 14 – maximum of 4 W’s earned with a 5th W due to extenuating circumstances.

Example 15 – maximum of 4 W’s earned with additional withdrawals due to military service.


Title 5 changes

55024Withdrawal LimitationMilitary WithdrawalStudents who are active or a reserve member of the United States military may withdraw with orders compelling service.

  • Pros: (current policy)

    • Class is not included in the progress probation/disqualification calculation.

    • There is no limit on the number of times a district may claim apportionment for students withdrawing due to military orders.

  • Cons:

    • A military withdraw is included as a repetition on a student record if the original enrollment was due to alleviation of a substandard grade.


Example 15 military withdrawal

Example 15military withdrawal

Maximum repetitions for withdrawals and repeat of substandard grade with military withdrawal.

20051ENGL 101W

20061ENGL 101W

20064ENGL 101W

20071ENGL 101W

20072ENGL 101MW

20074ENGL 101F – excluded in GPA

20084ENGL 101MW – counts as 1st repeat of substandard grade.

20091ENGL 101D – included in GPA

No more enrollments permitted.


Example 16 military withdrawal

Example 16military withdrawal

Repetition to alleviate substandard work with military withdrawal.

20074ENGL 101F – included in GPA

20081ENGL 101MW

20091ENGL 101MW

Student may only enroll due to extenuating circumstances.


Title 5 changes

55024Withdrawal LimitationWithdrawal due to Discrimination or RetaliationStudent may withdraw from a course due to discriminatory treatment or retaliation for alleging discriminatory treatment and the W will not be included on the student academic record but the district may claim for apportionment. If the course is claimed for apportionment, it is included in the maximum of 4 W’s in any course.

  • Pros:

  • Cons:

    • The way the language is written, a student may petition to have a “W” removed if the student withdrew because he/she thought he/she was going to be discriminated against by remaining in the class (see procedure 3001.4).

    • If removed, the “W” won’t appear on student record but is included in maximum of 4 “W’s” in any course.

    • Need to modify systems significantly if we are going to claim for funding.


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