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Overview of Changes to Title 5 Regulations

Overview of Changes to Title 5 Regulations. Audrey Yamagata-Noji Vice President, Student Services Mt. San Antonio College. Part 1 – Act 1. Approved by Board of Governors with effective date of August 16, 2007 180 days for implementation – February, 16, 2008

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Overview of Changes to Title 5 Regulations

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  1. Overview of Changes to Title 5 Regulations Audrey Yamagata-Noji Vice President, Student Services Mt. San Antonio College

  2. Part 1 – Act 1 • Approved by Board of Governors with effective date of August 16, 2007 • 180 days for implementation – February, 16, 2008 • Some regulations not effective until Fall of 2008 or Fall of 2009 • Majority of regulations effective with current year 2007-08 • Some regs unchanged, just clarified

  3. Effective Immediately (2/16/08) • 55007: Multiple and Overlapping Enrollments – a student can not take the same course during the same term, including activity courses. • 55033: Standards for Dismissal – calculating academic and progress probation and subject to dismissal is based on consecutive terms. A break in attendance for 1 primary term starts the clock over.

  4. Effective Immediately (2/16/08) • 55002.5—Definition of Credit Hour (Carnegie): 1unit course = 48 hours; 2 unit course = 96 hours for lecture, study or lab work • 55025—Grade Changes (Grievances): another faculty member may sub if instructor is not available • 55130—Approval of Credit Programs • 55521(c)—Prohibited Practice: Entry to Nursing Programs—may use approved assessment tests

  5. Effective Immediately (2/16/08) • 55041(55042)—Course Repetition in Activity Courses: limits repetition in activity courses where there are several levels involving a similar primary educational activity. 55042 in Part 1 becomes 55041 in Part 2 • 55062—Courses Appropriate for Associate Degree: English composition and reading courses must be only one level below the first transfer level (not ESL)

  6. Effective 6/30/08 • 55152: Short-term vocational programs 288+ hours of instruction • 55153: Non-credit programs >288 hours that aren’t eligible for enhanced funding • 55154: Adult H.S. Diploma Programs: approval process; not eligible for enhanced funding

  7. Effective Fall 2008 • 55070—Credit Certificates: 18 or more units=“Certificate of Achievement.” Certificates less than 18 units can not appear on transcripts and must be called something different. • 55155—Non Credit Certificates: must be called “Certificate of Completion” or “Certificate of Competency.”

  8. Effective July 1, 2009 • 55024(a)(9)—Limitation on the number of withdrawals • Inherent problem with this implementation date is that 58161.5 in Part 1 limits apportionment to only 4 W’s.

  9. Effective Fall 2009 • 55022—Pass/No Pass Grading Option • 55063—Minimum Requirements for Associate Degree: English=Freshman Comp level Math=Intermediate Algebra level Major Area of Emphasis=Minimum 18/27 units in a single or related disciplines based on TOP codes or field of study/major for UC/CSU Grade=Pass or C or higher required

  10. Apportionment Concerns APPORTIONMENT: even though the ‘counting’ or course repetitions is confusing—pay attention to the bottom line – what counts for funding • 58161.5: Apportionment may not be claimed beyond 4 withdrawals from the same course. • 56161: Apportionment can only be claimed 3 times for the same course—1 original enrollment + 2 repeats

  11. Part 2 – Act 2 • Review began in September, 2007 • Areas to be reviewed: • Withdrawal limits • Acceptance of noncredit courses for credit • H.S. Diploma program • Limitation of Work Experience credits • Matriculation clarification on prereq challenges • Prohibited practices re: Special Admits

  12. Where We Are With Part 2? • Consultation Council, SACC (Systemwide Advisory Committee on Curriculum) have been working on revisions to Part 2 • Considerable discussion about confusing language related to course repetitions and withdrawals • Part 2 regulations will go to Board of Governors at their May 6 meeting with guidelines to follow

  13. Course Repetitions—Part 2 • 55040: “District Policy for Course Repetition” expanded to list all types of allowable course repetition • Lapse of Time • Variable unit open entry/open exit courses • Repeatable courses • Occupational work experience • Special classes for students with disabilities • Extenuating circumstances • Alleviate substandard academic work

  14. Change in Title 5 section numbers • 55041: Was “Course Repetition Absent Substandard Academic Work”; now is “Repeatable Courses” • 55042: “Course Repetition in Activity Courses” removed and included in 55041 • 55043: “Repetition of Variable Unit Courses” is now 55044 • 55044: “Academic Renewal Without Course Repetition” is now 55046

  15. 55042: Now “Course Repetition to Alleviate Substandard Academic Work” • 55043: Now “Course Repetition Due to Significant Lapse of Time” • 55044: Now “Repetition of Variable Unit Courses” • 55045: New “Course Repetition Due to Extenuating Circumstances” • 55046: New “Academic Renewal Without Course Repetition”

  16. Credit Course Repetition • Substandard Grades Limitation on number of repeats for substandard grades: 2 repeats; 3 total times student can enroll in the class=original enrollment + 2 repeats • Extenuating Circumstances Allows a course repetition for a prior substandard grade OR a passing grade if student’s petition for extenuating circumstances is approved

  17. Repeatable Courses A course can be designated as repeatable if the course content differs each time it is offered or it is an activity class (p.e., visual or performing arts but NOT ESL, foreign language, nondegree applicable basic skills courses) • Time Lapse Allows a student to repeat a class in which a passing grade was previous received but the District has established a recency prerequisite

  18. Repeats After Withdrawals • 55024 (a)(9) was added to place a limit on the number of times (not to exceed 4times) a student may withdraw from a class and receive a “W” symbol for enrollment in the same class. Additional withdrawals can be allowed due to exceptional circumstance, but apportionment will NOT be received.

  19. How do you count the repeats? • Repeat and withdrawal policies can interact • Once the student receives a substandard grade, that policy takes precedence over the withdrawal policy. Any subsequent withdrawals count under the maximum of substandard grade repeats • “Once a student gets a grade, the student moves off the ‘W’ track and can not get back on it.”

  20. First Mark a Substandard Grade • The substandard grade policy is followed, regardless of whether the student then gets a W. • Once the substandard grade is received, the student can repeat the class two more times, if substandard grades are received. • If the student receives a W, it is counted as a substandard grade repeat under the substandard grade policy

  21. First Mark a “W” • The student can enroll again and continue to reenroll and receive “W”s up to 4. • However, if the student’s next enrollment results in a substandard grade, the substandard grade repetition policy “kicks in.” • The number of repeats switches to the substandard grade maximum of 2 repeats (3 total enrollments).

  22. First 4 Marks are “W”s • The student can enroll and receive a “W” a total of 4 times • If the student enrolls for a 5th time, 55024(a)(9) states that the student will receive a grade or have a different nonevaluative symbol • There is no intent to develop a new nonevaluative symbol other than a W. The only other approved ones are: I, IP, RD, MW.

  23. First 4 Marks are Withdrawals • If the student somehow manages to enroll and drop and receives 4 “W”s in a row, and if the student somehow enrolls a 5th time in the same class: • The district will not receive apportionment for the 5th enrollment • The student must receive a grade or a nonevaluative symbol (I, IP, RD, or MW)

  24. Repeatable Courses • The limit of 4 repeats for activity courses continues • However, the grade or mark received does not matter, the count remains at 4 repeats for activity courses (regardless of substandard grades or W’s) • You can not “mix and match” the repeat policies

  25. Lapse of Time • If the college/district adopts such a policy, the student can repeat a course previously passed if there has been a “significant lapse of time.” • The student must have previously received a satisfactory grade. • Additional issues: • Can there be more than 1 lapse of time for the same course? • If the repetition results in a substandard grade, can the student then invoke the substandard grade repeat provision?

  26. Extenuating Circumstances • A student can file a petition, and if approved, can take the class an additional time. • The prior grade can be satisfactory (passing) or substandard or a “W” under this provision. • However, if an additional enrollment is allowed under this provision and the student receives a fifth “W”, the college/district will not receive apportionment. • If the first enrollment was passing, the second substandard, the student can then move to repeats due to substandard grades

  27. Recording of Grades andUnits After Repetition • May disregard previous grade in GPA and may disregard units: • Substandard Work • Lapse of Time (prior passing grade) • May disregard previous grade in GPA each time course is repeated: • Disabled students in special classes + may disregard units • Extenuating Circumstances (passing or substandard) – silent on disregarding units

  28. Grades shall be counted in GPA each time course is taken: • Repeatable courses • Occupational work experience

  29. Remaining Issues • Point forward implementation? • Implementation of four “W” limits for current year with regard to attendance accounting provisions when Part 2 regulations have not yet been approved. • Continued implementation questions and programming issues with college IT departments.

  30. Thanks for inviting us to lovely Lake Tahoe … Now -- don’t shoot the messenger

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