Marking Paper Copy

1. Marking Paper Copy From Rude, Carolyn. Technical Editing, 4th ed.

2. Editorial Markup • Editorial markup consists of directions for the development and production of the document.

3. Placing marks on the page • Be neat • Make your marks easy to read • Use standard markings • Do not obscure correct type • Use a bright-color pencil • Remove stray marks • Be consistent

4. Markup Symbols Words and Letters

5. Delete • Deleete • Use the closeup mark, too, if the word could be spelled as two words

6. Delete, close • Proof-reading • proofreading

7. Delete a word • In the the back • In the back

8. Insert • Inert • Insert • Place the caret beneath the line. Write what is to be inserted above the line.

9. Insert space • Insertspace • Insert space • Usually the line alone will suffice; use the space symbol if there could be a question.

10. Insert space • Markup a text • Mark up a text

11. Transpose • Trasnpose • Transpose • If multiple transpositions in a word make the edited version difficult to read, delete the whole word and print the correction above it.

12. Close up • Close • close

13. Capital letters • ohio; ibm • Ohio; IBM

14. Small caps • 6 a. m. • 6 A. M.

15. Lower case • Federal • federal

16. WORD • Lower case, whole word • FEDERAL • federal

17. WORD • Initial cap • FEDERAL • Federal

18. Word • Italics or Roman type • Star Wars Star Wars • Star Wars Star Wars • Underline to change type style from roman to italic or vice versa.

19. Word • Boldface • Emphasis • Emphasis

20. Superscript • Masters degree • Master’s degree • A2 A2 • Use the superscript sign to identify apostrophes, quotation marks, or exponents

21. Subscript • H20 • H20

22. Delete an underline • Revelry • Revelry

23. Spell out abbreviation or number • 2 • Two • Circle an abbreviation or number you want spelled out. Spell the word as well as circling if the spelling may be in question.

24. or • “Let it stand” • Precede • Precede Precede • If you have edited in error or changed your mind, direct the compositor to set the copy in its original unedited form.

25. Markup Symbols Punctuation

26. Period • … forever • …forever. • Circle the period to call the compositor’s attention to this small mark. Do not circle other punctuation.

27. Comma • Copper iron and silver • Copper, iron, and silver • Place an inverted caret over the comma. Do not place it over other punctuation.

28. Colon • Following • Following:

29. Semicolon • Following • Following; • To create a semicolon from a comma or colon, draw in the dot or tail. Otherwise, simply insert the semicolon.

30. Parentheses • 2002 • (2002) • The lines in the parentheses won’t be typeset, but they do reinforce your intent to include parentheses rather than other lines.

31. Brackets • word • [word] • Be sure to square the lines if the writer has used parenthesis.

32. or • Hyphen • Light emitting diode • Light-emitting diode • The underline or checking of the hyphen reinforces your intent to include a hyphen.

33. Equal sign • A B • A = B • Since the equal sign can look like the underlined hyphen, write eq by the mark and circle it to show that the information is an instruction.

34. or • Em dash • A pejorative - disparaging- word • A pejorative– disparaging– word • An em dash is as wide as the base of the capital M in the typesize and typeface used. It is used to set off parenthetical material or a break in thought.

35. or • En dash • 2000 01 • 2000 – 01 • An en dash is as wide as the base of the capital letter N in the typeface and typesize used. Its primary use is in numbers expressed as a range.

36. Markup Symbols Spacing, Position

37. Begin a new paragraph • … other features. The editor’s… • …other features. The editor’s…

38. Begin a new line • numbers; abbreviations; • numbers; abbreviations;

39. Run together • …form your marks. It is not timeto express… • …form your marks. It is not time to express…

40. or • Flush left or justify left • The editor’s… • The editor’s… • Place the edge of the mark on the margin where text should move.

41. Justify right • Book Title • Book Title

42. Center • Book Title • Book Title

43. Ragged right • _________________________________________________________ • _____________________________________________________

44. Align • ______________ __________________ ________________ • _______________________________________________________

45. Indent one em • _________________________________________________________ • _______________________________________________________

46. or • Indent two ems • _________________________________________________________ • ______________________________________________________

47. Indent the whole block of text two ems • ____________________________________________________________________________ • _______________ _______________ _________________ ______________

48. Transpose a group of words • Transpose of words a group • Transpose a group of words

49. Close up vertical space • …too many lines skipped.Close up vertical space. • …too many lines skipped.Close up vertical space.

50. Insert vertical space • HeadingInsufficient leading follows. • HeadingInsufficient leading follows.