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Document Management. ICT Director M A Wajid Tanveer www.ICTDirector.com [email protected] Why to use DMS?. Benefits OF DMS. Statistics by Gartner Group. Most office workers lose up to 500 hours a year looking for documents.

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Document management

Document Management

ICT Director

M A Wajid Tanveer

www.ICTDirector.com

[email protected]




Statistics by gartner group
Statistics by Gartner Group

  • Most office workers lose up to 500 hours a year looking for documents.

  • On average, professionals spend 50% of their time looking for information.

  • The average organization:

    • Spends $20 in labor to file each document.

    • Spends $120 in labor finding each misfiled document.

    • Loses 1 out of every 20 documents.

    • Spends 25 hours re-creating each lost document.

  • The Gartner Group predicts that more than 90% of the organizations will be using a DMS by 2007.



  • Printing best practices
    Printing Best Practices

    • Ask yourself if you really need it. Can you just keep/make an electronic copy?

    • Ask colleagues to email or post on website

    • Adjust margins and fonts to reduce the number of pages in your documents

    • Proofread and preview documents before you send to printer

    • Before making several copies of one document, do a one-copy test run

    • Print on both sides (duplex)





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