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Modern Public Folders

Modern Public Folders . Microsoft Mark Fugatt Senior Premier Field Engineer. Session Objectives And Takeaways. Session Objectives: Help customers decide when they should use Public Folders vs. other technologies Educate customers on new Public Folder architecture

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Modern Public Folders

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  1. Modern Public Folders Microsoft Mark Fugatt Senior Premier Field Engineer

  2. Session Objectives And Takeaways Session Objectives: Help customers decide when they should use Public Folders vs. other technologies Educate customers on new Public Folder architecture Enable customers to migrate existing public folder data and on-board Tell customers what’s new in Exchange Server 2013 Modern Public Folders Key Takeaways Public Folders are back! Customers can migrate existing Public Folders to Exchange Online and Office 365. They have a solid new architecture & none of the old pain points

  3. Public Folders are in Exchange Server 2013 • They’re available in Exchange Online • Great for simple sharing and distribution list archiving in Outlook • Site Mailboxes and SharePoint are better for rich document collaboration • No changes to end user experience

  4. When should you use Public Folders? Site Mailboxes Shared Mailboxes Distribution Lists Public Folders

  5. What do Exchange Online customers get? • 50 public folder mailboxes with over 1TB of space per tenant • Microsoft will manage storage • Customers migrate public folders to service or create the first mailbox • And Microsoft will do the rest including load balancing over mailboxes • Cross-premises access • Users with cloud mailboxes can still access on-premises Public Folders • E2013 users on-premise users can get to cloud Public Folders • Tenant admins can do folder management in EAC

  6. Migration support from E2010 and E2007 • Cross-premise & cross-forest access: • E2013 E2013, E2013  E2010, E2013  E2007 What’s new? • OWA access for Public Folders • EAC UI for admin tasks • Public Folder and Mailbox restore • Full text search • Automated Storage Management for service customers

  7. Supported versions

  8. Demo Modern Public Folders - OWA and Admin UI in EAC

  9. Public folder architecture Public Folder databases replaced by mailboxes High availability, data redundancy, and low cost storage support through use of DAGs Multi-master replication simplified and replaced by single-master replication of folder hierarchy

  10. Public Folder architecture • Architectural bet • Public folders are based on the mailbox architecture • Details • Hierarchy is stored in all public folder mailboxes • Content can be broken up and placed across multiple mailboxes • Similar administrative features • No end-user changes Public logon Public Logon Public logon CAS 2013 Hierarchy Hierarchy Hierarchy Red Folder Green Folder Yellow Folder Blue Folder Pink Folder Primary PF Mailbox Secondary PF Mailbox Secondary PF Mailbox

  11. Storage and scale • Create a mailbox in a DAG • New-Mailbox -PublicFolder • Users create folders and messages • Users grow • Create more mailboxes! (New-Mailbox -PublicFolder) • Hierarchy is copied automatically • Users create more folders and messages • Mailbox grows. Split it! • Split-PublicFolderMailbox.ps1

  12. Like one big online mailbox move, but migrate users first. How to Migrate?

  13. Before beginning to migrate… • Make sure source is running Exchange 2010 SP3 or 2007 RU10 • Make sure replication between source public folder databases is healthy • Migrate users to Exchange Server 2013 or Exchange Online • All Public Folders are cut over to E2013 together • There will be a short downtime while the migration is finalized • Once migration completes, everyone switches at the same time • Admin can choose to switch some users on first for validation

  14. Public Folder Migrationfrom Exchange 2007 or Exchange 2010 Public Folders • 1. Prepare • Install Exchange SP and/or updates across the ORG • Migrate all users that require access to Exchange 2013 Outlook clients 4 1 2 • 2. Analyze • Take snapshot of existing PF folder structure, statistics and permissions • Map PF folders to PF mailboxes PF dbase 1 PF mbx 1 SP3 E2007 SP3 or E2010 RU E2013 CU1 or Exchange Online 3 PFs 5 6 • 3. Create new Public Folder mailboxes • Set to HoldForMigration Mode, mailboxes invisible to clients PF mbx 2 PF dbase 2 PF mbx 3 • 4. Begin Migration Request • Clients continue to access and create new data during copyAfter copy is complete migration request status is AutoSuspended PF dbase 3 MBX MBX MBX • 5. Finalize Migration Request • Update snapshot of existing PF folder structure, statistics and permissions • Lock source, clients logged off, final sync occurs PF • 6. Validate • Check and verify destination folders

  15. Monitoring & Diagnostics • Per-mailbox sync and assistant logging • Get-PublicFolderMailboxDiagnostics • Per-server hierarchy sync and assistant logs • Force hierarchy sync • Update-PublicFolderMailbox [-InvokeSynchronizer] • Client access: MoMT and EWS logs • Mailbox splits, moves and migration - per-job logging • Get-PublicFolderMigrationStatistics, Get-MoveRequestStatistics, Get-PublicFolderMoveStatistics • Active Monitoring probes and automatic storage management in Exchange Online

  16. Related Content TechNet Help Article and FAQs http://technet.microsoft.com/en-us/library/jj150538%28v=exchg.150%29 EHLO Blog http://blogs.technet.com/b/exchange/archive/2012/11/08/public-folders-in-the-new-office.aspx TechNet Wiki http://social.technet.microsoft.com/wiki/messaging/contents/exchange/6029.modern-public-folders.aspx

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