ADRC Partnerships

1. ADRC Partnerships Data Definitions

2. First Step • What is the first thing that an ADRC partner must do when talking to a first contact?

3. SART Reporting & Data Collection • How it works • State reporting section • Partnership reporting section • Narrative questions about the partnership • Data reporting • Enter date of reporting period • Start Date = October 1, 2010 • End Date = March 31, 2011

4. Why Collect Data?

5. Contact Information • Name • Address • City • Zip • County Code (CILs collect County Name) • Telephone #

6. Total # of Contacts • Total # of requests for information & referral and/or assistance • # of individual contacts made to request some type of help related to: • providing information • making a referral to ADRC or other LTC supports & services • providing additional assistance

7. Total Contacts • AoA would like us to report ADRC contacts by total & type of contact • Total Consumers • Total Caregivers • Total Professionals • Total Others, not consumers, caregivers or professionals • Total Unknown Contacts

8. # of People Served • Unit of measure = 1 person served during the reporting period • One person can be served multiple times

9. Age • Collect date of birth (DOB) • Reported in SART as # of people served during the reporting period: • >60 years/o served during the report period • < 60 years/o served…… • age unknown served……

10. Gender • Total # of women served during the reporting period • Total # of men served during the reporting period

11. Ethnicity • Total # of Hispanic or Latino people served during the reporting period • Total # of not Hispanic or Latino people served……

12. Race • Total # people served during the reporting period: • American Indian or Alaska Native • Asian • Black/African American • Native Hawaiian or Pacific Islander • White

13. Disability Type CILs Data Elements ● Cognitive ● Mental/Emotional ● Physical ● Hearing ● Vision ● Multiple Disabilities ● Other AoA Data Elements ● MR/DD (intellectual disability) ● Mental Illness ● Physical ● Traumatic Brain Injury ● Dementia ● Multiple Disabilities ● Unspecified Disability? ● No Disability ● Unknown

14. Disability Type Reporting Instructions CILs collect info about disability based on a person’s self reporting AoA requests SART reporting of disability by diagnoses & medical definitions

15. The Proposed Person Centered Partnership COMPROMISE: • Collect disability type information by persons’ self report. • OSA will inform AoA what we doing & why • ADRC partnerships built on existing resources • Existing resources & their disparate definitions require compromise • Compromise, an American revolutionary idea

16. Unspecified Disability • = “disability that has not been identified to you or that has not been formally diagnosed.” • Doesn’t seem to fit with self reporting disability

17. Multiple Disabilities • Currently if person served has one disability type, both systems record the one disability type • When a person has more than one disability type, then multiple disabilities are recorded & individual types are not

18. Low Income AoA SART Report ● # ADRC people served with low income ● # of ADRC people served not low income ● # of ADRC people served income unknown Michigan decides what low income means

19. Participants by Type of ADRC Assistance Provided • Options Counseling • Total # ADRC participants provided OC (in all settings & situations) • Subset of OC, total # ADRC participants provided assistance with: • benefits counseling • LTC Futures Planning

20. Participants by Type of ADRC Assistance Provided cont. • Care Coordination Transition, # people assisted with: • hospital discharge • NF transition to community • transition from other institutional setting (e.g., residential rehabilitation)

21. Participants by Type of ADRC Assistance Provided cont. • Eligibility Determination, # people assisted with: • applying for Medicaid • comprehensive LOC assessment (performed by ADRC staff or referred for assessment by ADRC staff) • # ADRC participants receiving Medicaid LOC determination (either positive or negative)

22. Participants Referred from “Critical Pathway” Sources • # people referred for ADRC service by: • nursing facility • hospital • physician office • other source • unknown referral source

23. Referral by ADRCs to Public & Private Services • # people referred to or given an application for Medicaid or another public program including: • Older Americans Act • Medicare • Food Stamps • TANF • Social Security (SSI or SSDI) • Veterans Affairs • state funded programs • # people referred to some other type of service (non-public services, resources or program • # of people not referred to any type of service • Unknown

24. Average Monthly Public Program Enrollment in ADRC Area • Average # of individuals enrolled in: • Medicaid HCBS Waivers each month (should include ADRC & might include non ADRC participants) • Medicaid residing in institutions each month (should include ADRC & might include non ADRC) • other public LTC program in ADRC area each month (should include ADRC & might include non) • Identify: • HCBS Waiver included in monthly average counts = MI Choice • Other public LTC programs included in monthly average counts?

25. Total New Enrollment in Public LTC Programs (ADRC & non ADRC) • # people by ADRC area newly enrolled in: • HCBS waiver • Medicaid institutional services • other public LTC program in ADRC area • Identify • HCBS Waiver included in count = MI Choice • other public LTC programs included in count

26. # New Enrollments among ADRC participants only, in public LTC, enrolled by ADRC staff & referred for assessment/application • # ADRC served people only enrolled in: • HCBS Waiver • Medicaid institutions • other public programs defined by Michigan • Identify HCBS Waiver & other public LTC programs in count Issue for ADRCs tracking = delay in Waiver enrollment due to waiting lists