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Payroll Services – Job Termination Payroll Errors

Payroll Services – Job Termination Payroll Errors. Source of Overpayments. How do payroll overpayments occur? Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date)

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Payroll Services – Job Termination Payroll Errors

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  1. Payroll Services – Job Termination Payroll Errors

  2. Source of Overpayments • How do payroll overpayments occur? • Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date) • Late modifications submitted to HR for full-time equivalents (e.g. changing from 1.0 to .50) • Incorrect compensation rate for an employee • Incorrect number of hours paid for an employee (holiday worked/unpaid LOA) Note: Majority of the overpayments occur for employees that are no longer with the University

  3. Strategies to Decrease Overpayments • Departments should process the employee job term as soon as the term date is known & prior to the payroll cycle • Note: Monthly deadline is the 15th of the month • HR email reminders for departments to submit terminations on a monthly basis • HR auto job termination process to end an employee’s job on an expected end date • Coordination and communication between Departments and HR/Payroll for late terminations

  4. Contact Info • Payroll Inbox (Main) • (210) 458-4280 • payroll@utsa.edu • HR/Day One • dayone@utsa.edu

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