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AASTAR Survey Diagnostic and Gap Analysis. 04 - 06 September 2013. 0. AASTAR Current Business Scope. Buy from. Sell to. Third Party / CG. Clinker. CFC. Cement. CFC. AASTAR. CG. Plywood. Third Party. Katingan. tba. Palm Oil. tba. 1. Key Findings.

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AASTAR Survey Diagnostic and Gap Analysis

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Aastar survey diagnostic and gap analysis

AASTAR

Survey Diagnostic and Gap Analysis

04 - 06 September 2013

0


Aastar survey diagnostic and gap analysis

AASTAR Current Business Scope

Buy from

Sell to

Third Party / CG

Clinker

CFC

Cement

CFC

AASTAR

CG

Plywood

Third Party

Katingan

tba

Palm Oil

tba

1


Key findings

Key Findings

  • All of functionality in TIPTOP modules can be adopt to AASTAR with some changes in basic data parameters for trading company

  • Customization only requires for Invoicing and Tax

  • Modules require by AASTAR are

    • A/R Management

    • A/P Management

    • Notes Management

    • Fixed Asset

    • General Ledger

    • Tax Management

  • A/R & A/P module is used for generate Subsidiary Ledger

  • AASTAR can have S/O themselves, even have their own customer and product(plywood), not just inter-company transaction pass through.

  • It suggested for temporary, AASTAR will not use auto Inter-Company transactions because they need to have different purchase and selling price, and need segregation authority. It means maintain the Inter-Company transaction directly in A/R module, and skip the Sales & Purchase module.

  • Modules require in standard sales are Contract, Sales Order and Delivery Note

  • Indonesia system mostly can adopted by AASTAR except inventory transaction (Stock In ÔÇô Stock Out), so need minor customization to exclude stock-in and stock-out in inventory.

TIPTOP Financial & Accounting Modules can be used with small customization

Inter-company transaction need to be further discussed

Sales modules can be adopted from Indonesia system except inventory transaction


Key findings1

Key Findings

  • Customization requires for (approximately customization hours = 100 - 200 hours)

  • Two kind of Print layout of Tax Invoice (= Commercial Invoice). One for Sales of Cement, and other for Sales of Plywood.

  • Print of Debit Note of AR

  • Print of Credit Note of AP

  • Link to IDN Server from Singapore office is using VPN (TIPTOP cannot running through internet) and it's not stable during our 3 days trial

  • It should be considered to used Direct Link instead of VPN in implementation because need stable networking for group company consolidation

  • It might be need additional job when implementing ERP system, currently AASTAR only perform simple business practices such as creating A/R and A/P only, with the ERP system they will have additional job to creating S/O, PO, GR and GI in every transaction

  • Need additional manpower for MIS related job such as setup basic data parameter, training, data population and migration specifically for Singapura company to smoother system implementation

Customization requirements

IT infrastructure quality need to be improved

Organization impact related


Aastar survey diagnostic and gap analysis

TipTop Inter-Company Transaction

AASTAR

CFC

Customer

CG

S/OPRP/O S/OP/OS/O

D/NG/R D/NG/RD/N

Transfer

A/RA/PA/RA/P A/R

RED wordmeans manual input(others auto generate from system)

Since AASTAR also manage their own customer and product (i.e. plywood & palm oil), means it's not just inter-company transaction pass through


Aastar survey diagnostic and gap analysis

Conclusion & Next Steps

  • There is no specific requirement for AASTAR but as a growth company have many future plan, means their requirement is changing and right now not only cover cement and clinker but including plywood and palm oil in future.

  • Mostly can adopted from Indonesia with some customization for specific requirements

  • Auto intercompany transaction need to discussed further between AASTAR, CG & CFC, and then decided whether used or not used due to have segregation of authorities

  • To make better on implementation phase and focus on critical issues solution, we have plan to implementing ERP system in AASTAR after go-live in Cement Division

  • Ms Shinty will confirm the update consolidation structure (i.e. whether up to Burlingham or WHI only)

  • AASTAR team will join to the Operational Training on Oct 7, 2013 at Jakarta

5


Aastar survey diagnostic and gap analysis

Thank

you

6


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