USAID’s Experience and Lessons Learned in Approaches used in Monitoring and Evaluating Capacity Bu...
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USAID’s Experience and Lessons Learned in Approaches used in Monitoring and Evaluating Capacity Building Activities. Duane Muller, USAID November 7, 2008 UNFCCC Meeting on Experiences with Performance Indicators for Monitoring and Evaluation of Capacity Building Rio De Janeiro, Brazil.

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Duane Muller, USAID November 7, 2008

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Duane muller usaid november 7 2008

USAID’s Experience and Lessons Learned in Approaches used in Monitoring and Evaluating Capacity Building Activities

Duane Muller, USAID

November 7, 2008

UNFCCC Meeting on Experiences with Performance Indicators for

Monitoring and Evaluation of Capacity Building

Rio De Janeiro, Brazil


Usg commitment to capacity building

USG COMMITMENT TO CAPACITY BUILDING

  • Integral to development programs

  • Country driven approach

  • Useful lessons at the project level


Managing for results usaid s experiences

Managing for ResultsUSAID’s Experiences


Performance management

PERFORMANCE MANAGEMENT


Performance management1

PERFORMANCE MANAGEMENT

The systematic process of:

  • Monitoring the results of activities

  • Collecting and analyzing performance information

  • Evaluating program performance

  • Using performance information

  • Communicating results


Steps in developing a performance management plan pmp

STEPS IN DEVELOPING A PERFORMANCE MANAGEMENT PLAN (PMP)


Managing for results

MANAGING FOR RESULTS

  • Performance Indicators

    • Scale or dimension

  • Standard Indicators

    • Combination of output and outcome indicators

    • Measure direct, intended results

  • Custom Indicators

    • Meaningful outcome measures


Characteristics of good indicators

Direct measures

Objective

Plausible attribution

Practical

Disaggregated

Quantitative

CHARACTERISTICS OF GOOD INDICATORS


Monitoring evaluation

Monitoring & Evaluation

Different but complementary roles at USAID


Monitoring and evaluation

MONITORING

Clarify program objectives

Link project activities to their resources/objectives

Translate into measurable indicators/set targets

Collect data on indicators

Report on progress

EVALUATION

Analyzes why and how intended results were/were not achieved

Assesses contributions of activities to results

Examines results not easily measured

Explores unintended results

Provides lessons learned/recommendations

MONITORING AND EVALUATION


Experiences with monitoring

EXPERIENCES WITH MONITORING

USAID’s lessons learned


8 step process to collect monitoring data

8 step process to collect monitoring data

  • Indicators/Definitions

  • Data source

  • Method: data collection

  • Frequency: data collection

    5) Responsibilities: acquiring data

    6) Data analysis plans

    7) Plans for evaluations

    8) Plans for reporting/using performance information


Experiences with evaluation

EXPERIENCES WITH EVALUATION

USAID’s Lessons Learned


Evaluation powerful learning tool

EVALUATION= POWERFUL LEARNING TOOL

  • Identifies lessons learned

  • Improves quality of capacity building efforts

  • Critical to understanding performance

  • Retrospective


Analytical side of project management

Analyzes why and how intended results were/were not achieved

Assesses contributions of activities to results

Examines results not easily measured

Explores unintended results

Provides lessons learned/recommendations

ANALYTICAL SIDE OF PROJECT MANAGEMENT


Types of evaluation used by usaid

TYPES OF EVALUATION USED BY USAID


Traditional evaluation

TRADITIONAL EVALUATION

  • Donor focused and ownership of evaluation

  • Stakeholders often don’t participate

  • Focus is on accountability

  • Predetermined design

  • Formal evaluation methods

  • Independent/third party evaluators


Participatory evaluation

PARTICIPATORY EVALUATION

  • Participant focus and ownership

  • Broad range of stakeholders participate

  • Design is flexible

  • Focus on learning


Assessments

ASSESSMENTS

  • Quick and flexible

  • Trends and dynamics

  • Broader than evaluations


Methodologies for evaluations

METHODOLOGIES FOR EVALUATIONS

  • Scope of Work (SOW)

  • Interviews

  • Documentation Reviews

  • Field Visits

  • Key informant interviews

  • Focus group interviews

  • Community group interviews

  • Direct observation

  • Mini surveys

  • Case studies

  • Village imaging


Successful evaluations lessons learned

SUCCESSFUL EVALUATIONS= LESSONS LEARNED

  • Making the decision to evaluate

  • Ensuring Scope of Work is well thought-out

  • Finding the appropriate team

  • Ensuring the results are used


Program assessment rating tool part

PROGRAM ASSESSMENT RATING TOOL (PART)


Part goals procedures and results

PART: Goals, Procedures and Results

  • Reviewing performance of US government programs

    • Program purpose and design

    • Strategic planning

    • Program management

    • Results

  • Standard questionnaire called PART

  • Results in an assessment and plan for improvement


Part ratings

PART RATINGS

Performing

  • Effective

  • Moderately effective

  • Adequate

    Not Performing

  • Ineffective

  • results not demonstrated


Conclusions

Conclusions

  • Lessons learned/best practices for M&E

  • Project Level experiences

    • Cost effective

    • Timely

    • Ensure data is used

  • National experience= PART

  • Country driven approach to capacity building

    • Paris Declaration on AID Effectiveness


Additional resources

ADDITIONAL RESOURCES

Development Experience Clearinghouse

  • http://dec.usaid.gov

    Performance Management

  • A Guide to Developing and Implementing Performance Management Plans

    http://www.usaid.gov/policy/ads/200/200sbn.doc

    Evaluation Documents

  • Preparing an Evaluation Scope of Work

    http://www.usaid.gov/pubs/usaid_eval/pdf_docs/pnaby207.pdf

  • Conducting a Participatory Evaluation

    http://www.usaid.gov/pubs/usaid_eval/pdf_docs/pnabs539.pdf

  • Constructing an Evaluation Report

    http://pdf.usaid.gov/pdf_docs/PNADI500.pdf

  • Conducting Key Informant Interviews

    http://www.usaid.gov/pubs/usaid_eval/pdf_docs/pnabs541.pdf

    PART

    - http://www.whitehouse.gov/omb/part/

    - http://www.whitehouse.gov/omb/expectmore/


For further information

For further information:

Duane Muller

USAID

EGAT/ESP/GCC

Tel 1-202-712-5304

Fax 1-202-216-3174

Email: [email protected]

Website: www.usaid.gov

Keyword: climate change


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