Introduction to eprocurement
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INTRODUCTION TO ePROCUREMENT. eProcurement Class Agenda. Introductions Benefits of eProcurement Orientation to eProcurement Terms you’ll hear Place an order using hosted and punchout catalogs Order status definitions Searching (basic and advanced) eProcurement reports. Introductions.

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INTRODUCTION TO ePROCUREMENT

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Introduction to eprocurement

INTRODUCTION TOePROCUREMENT


Eprocurement class agenda

eProcurement Class Agenda

  • Introductions

  • Benefits of eProcurement

  • Orientation to eProcurement

  • Terms you’ll hear

  • Place an order using hosted and punchout catalogs

  • Order status definitions

  • Searching (basic and advanced)

  • eProcurement reports


Introductions

Introductions

  • Name

  • Department

  • Primary products you’ll purchase, or currently purchase

  • Level of familiarity with eProcurement


Eprocurement benefits

eProcurement Benefits

  • Pre-negotiated Contracts

    • Volume and Non-volume pricing discounts

    • Frequently no delivery charge

    • Dedicated support staff

    • Better return policies

  • Quotes (scientific, technology & furniture)

  • Helps with reconciliation & records retention

  • Links to online invoices from MyFD


Orientation to eprocurement

Orientation to eProcurement

Search Area for orders, not products

Start placing an order & search for suppliers

To Do: Appears if you are a watcher or approver (defined later)

My Documents: Show the status of an order


Eprocurement access

eProcurement Access

  • Any staff UW NetID can place an order

    • Pre-Approved Preparer

    • Approver

    • Watcher

  • Must contact Administrator if you need one of the roles above

  • LEARN MORE:

    http://f2.washington.edu/fm/ps/ecommerce/eprocurement//roles


Terms you ll hear use

Terms You’ll Hear & Use

  • Requistion: Internal number given to an in-process order. Not seen by suppliers.

  • Purchase Order: External number given to suppliers to confirm placement of order. How suppliers track an order.

  • Punchout Catalog: Users are directed to a supplier website to search for and order products.

  • Hosted Catalog: Catalog items stored within Ariba. Searching for, and ordering, products is performed within eProcurement module.


Eprocurement demonstrations https ar admin washington edu aribabuyer uw login asp

eProcurement Demonstrationshttps://ar.admin.washington.edu/AribaBuyer/uw/login.asp


Order status definitions process

Order Status Definitions & Process


Searching for orders

Searching for Orders

  • Order #

  • Requisition #

  • Labels

NOTES:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Advanced search

Advanced Search

  • Search by NetID

    • Supplier

    • Period of time

NOTES:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Eprocurement reports

eProcurement Reports

  • Hugely helpful reports!

    • Invoicing

    • Prior orders by commodity

NOTES:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Who to contact and when

Who to Contact and When?


Mighty helpful resources

Mighty Helpful Resources

  • Supplier Attribute Guide

    • http://f2.washington.edu/fm/ps/ecommerce/eprocurement/suppliermatrix

  • eLearnings

    • http://f2.washington.edu/fm/ps/ecommerce/eprocurement/onlinetrain

  • Quick Guides

    • http://f2.washington.edu/fm/ps/ecommerce/eprocurement/documentation


Super dooper important homework

Super Dooper Important Homework!

  • Set up user profile

    • http://f2.washington.edu/fm/ps/ecommerce/eprocurement/documentation

  • Fill out our post-classsurvey (you’ll get an email from us).


  • Login