Funding information is on the Leicestershire County Council Website:

1. Funding information is on the Leicestershire County Council Website: http://www.leics.gov.uk/index/education/information_about_schools/support_for_schools.htm Or using menus on left hand side of web pages - LCC Website > Education & Learning > Schools & Colleges > Support for Schools, Governors & Staff > High Needs

3. What the funding matrix means in practice for High Needs – See multi coloured handout Same funding for Maintained Schools and Academies but some different start dates (see later)

4. Mainstream Schools and Academies 1 • School contributes first £6k of support costs per pupil towards statemented hours from their Notional SEN Budget • This equates to £31.58 per school day (£6k / 190 days) • Top Up is calculated as follows • Multiply statemented Learning Support Assistant (LSA) hours by £11.81 and statemented Additional Teacher Hours (ATH) by £42.96 to get the weekly support cost.Then divide this by 5 to get the daily support cost. • Deduct school contribution of £31.58 per day to give the daily top up value

5. Mainstream Schools and Academies 2 - Top Up eg • Bart Smith’s statement states 20 LSA hours and 2 ATH hours of support • Weekly Support Cost = • (20 * £11.81 = £236.20) + (2 * £42.96 = £85.92 ) = £322.12 • Daily support cost = £64.42 • Less school contribution of £31.58 per day (£6k / 190 days) • So Bart’s Top Up = £32.84 per day

6. Mainstream Schools and Academies 3 – Other Top Up Costs • Some pupil statements detail other types of support for example x hours per week with a communication support worker which will be costed at the appropriate rate and added to the daily top up value

7. Mainstream Schools and Academies 4 – Top Up eg • Bart Smith’s Top Up = £32.84 per day • Multiply daily top up by number of school days in each month (April = 17 so April Top Up = 17 * £32.84 = £558.28) • SENA will pay Bart’s school £558.28 in April • BUT schools becoming academies before 31st March will stay using the old funding formula until August. They will continue to get Enhanced Packages for the Summer term

8. Mainstream Schools and Academies 5 – Website • Website page shows other examples of Top Up Calculations and SENA guidance about what each element should fund (see handout) • Each month SENA will load the Top Up spreadsheet onto the website so schools can see their payment and annual forecast for each pupil. No payments will be made outside this cycle and adjustments will feed into the following month (per Operational Group) • Pupil names will be removed but Student ID, Unique Pupil reference (UPN) and Date of Birth (DOB) will be shown for schools to identify the pupil. • Top Up spreadsheet will be password protected and passwords will be AVCO’d to schools. Schools not using AVCO should contact us for the password.

9. Special Schools and Special Units • There are 2 elements to the payment • Place Fee of £10k • Top Up payment reflecting individual pupil need

10. Special Schools and Special Units Place Fee • Place Numbers have been confirmed to EFA and schools for 13/14. • For 14/15 we need to agree Place Numbers in October for the following April and September • Place Fees are paid at £10k per year and are fixed as the number of agreed places • Place Fees will be paid in 12 equal instalments

11. Special Schools and Special Units Top Ups • Top Up Values have been agreed for Special Schools and Units • Pupils are banded according to need from Band 4 to Band 10 • Unit Top Ups have been increased in line with Special School Top Ups but Special Schools also receive the £150k fixed allowance, outreach allowance and split site / satellite allowances • Top Up spreadsheets show each pupil, their band and the band Top Up value. The Top Up is divided by 190 days to give a daily Top Up value. • Top Ups will be paid for each school day that the pupil is on roll (same as mainstream pupil spreadsheet)

12. Special Schools and Special Units Website • Website page shows SENA guidance about what each element should fund • Each month SENA will load the Top Up spreadsheet onto the website so schools can see their payment and annual forecast for each pupil. A separate spreadsheet for Units and Special Schools • Pupil names will be removed but Student ID, Unique Pupil reference (UPN) and Date of Birth (DOB) will be shown for schools to identify the pupil. • Top Up spreadsheet will be password protected and passwords will be AVCO’d to schools. Schools not using AVCO should contact us for the password.

13. Special Schools and Special Unit MFG / Ceilings • MFG of -1.5% and Ceilings of 4% per pupil have been calculated by comparing funding under the old and new funding formulae and applied as an adjustment to the budget. • The adjustment will be fixed at the start of the year andwill be paid or deducted in 12 equal monthly instalments

14. Special Schools and Special Unit Payments • Schools will receive 12 equal monthly payments for Places Fees and MFG / Ceilings • AND • Top Ups will be paid monthly for the number of school days in each month

15. Special Schools and Special Unit Start Dates • All Special Schools will start on the new funding system from April 1st • Units that are maintained will start on the new funding system from April 1st BUT • Units that become academies before March 31st will start on the new funding system from September 1st ( Place fee pro rata’d for 7 months to end of year, Top Ups paid from start of new academic year August 29th, Enhanced Packages paid for Summer Term) • Units that become academies after March 31st will start on the new funding system from April 1st

16. All Schools • SENA will load the monthly spreadsheet onto the website – this will show the monthly payment due and annual forecast for each pupil • No payments will be made outside this cycle and adjustments will feed into the following month. • SENA will arrange BACS transfers for schools that manage their own payrolls and a journal credit for schools using the LCC bank account for their payroll • LCC will only pay Top Ups for pupils that are LCC responsibility. Pupils placed by Other Local Authorities (OLA’s) should be charged to the appropriate OLA. Pupils are highlighted on the spreadsheets and the value of their Top Up is deducted from our payment to you. OLA Contact names are shown on the website.

17. 3 to 5 Year Budget Planning • 5 year budget planning spreadsheet will be available for modelling mainstream top ups and Special Unit and Special School Top Ups and Place Fees • Website includes a spreadsheet called “Top Up Examples” which allows schools to input Learning Support Assistant and Additional Teacher Hours per the statement and calculate the top up value that will be paid for a full school year and the daily rate (see handout)