DoD Travel Policy Transformation

1. DoD Travel Policy Transformation Applying the Standard CONUS Rate for Enroute Travel

2. Background • In 2010, the United States Congress commissioned a study to simplify DoD travel policy • In 2012, OMB directed Federal Agencies to reduce travel spend by at least 30% and directed DoD and GSA to review the JFTR and FTR • Policy Transformation Vision • Simplified travel rules for the traveler • Reduced outlays for the Department • Leveraged capabilities of travel industry • Increased mission flexibility for leaders • Approach • Reform travel allowances, consolidate travel reasons, and business rules • Reform administrative policies and procedures that burdens DoD travelers today • Reform policies and process that intersect with and impact on travelers Proposed Solution: Incremental Implementation

3. Standard CONUS Rate for Enroute Travel (83/46) • Use of the (SCR) is a proposed allowance for meals and incidentals for authorized or directed transportation, CONUS and OCONUS, when en route travel exceeds one calendar day. The SCR is currently $83 for lodging and $46 for M&IE. • The methodology presented provides equitable reimbursement to travelers for realistic, reasonable, and expected travel expenses

4. Background – Airport Delays 78.7 % of passengers are on-time Source: Center for Air Transportation Systems Research, George Mason University

5. Background – Recommended Minimum Airport Connection Times With security screening and short connection times, there is not much dwell time at airports for meals. Source: http://www.allstays.com/Features/airport-connection-times

6. Drinks Meals Soft Drinks Airline Snacks Delta/Northwest $3.49 - $8.99 Complimentary $7.99 - $9.99 United/Continental Airlines Complimentary $3.29 - $8.99 $3.99 - $9.99 U.S. Airways $3.00 - $6.99 $8.39 - $8.59 Complimentary Alaska Airlines Inc. $6.00 Complimentary $6.00 - $7.00 No Meals AirTran Airways/Southwest Complimentary JetBlue Airways $4.50 - $6.00 $4.00 - $12.00 Complimentary $2.99 - $6.99 Frontier Airlines Complimentary Background – Cost of Food Options on CONUS Flights DoD most frequently traveled airlines based on GTCC data $3..00 - $6.99 American Airlines $6.79 - $9.99 Complimentary No Meals Source: Price information compiled from airline websites.

7. Example CONUS Itinerary #1 Standard CONUS Rate (SCR) (83/46) Ft. Irwin Ft. Bragg (99/56) (95/51) $252 $252 $0 When the traveler arrives on the same calendar day, the locality rates apply and there is no impact on reimbursement.

8. Example CONUS Itinerary #2 Standard CONUS Rate (SCR) (83/46) Ft. Irwin Ft. Bragg (99/56) (95/51) $252.00 $237.00 $15.00 When the traveler’s en route travel exceeds one calendar day, the Standard CONUS Rate applies resulting in cost savings to the government.

9. Hypothetical Trip Scenario for CONUS Itinerary #2

10. Example CONUS Itinerary #3 (POV, Rental Car) SCR 83/46 Bronx Naval & MC Reserve Ctr, NY (267/71) NAB Little Creek, VA 166/56 $252 $252 $0 When the traveler arrives on the same calendar day, the locality rates apply and there is no impact on reimbursement.

11. Example CONUS Itinerary #4 POV (if advantageous), Rental Car • Bronx Naval & MC Reserve Ctr, NY • (267/71) SCR 83/46 Charlotte, NC 110/51 Greensboro, NC 90/56 Marietta NAS, GA 133/56 • Lodging Costs Incurred Enroute $448.25 $393.00 $55.25 When the traveler’s en route travel exceeds one calendar day, the Standard CONUS Rate applies resulting in cost savings to the government.

12. Hypothetical Trip Scenario for CONUS Itinerary #4

13. International Date Line (IDL) and SCR (83/46)

14. Example OCONUS IDL Itinerary #1 Camp Foster Japan (292/123) Standard CONUS Rate 83/46 $553.50 $438.00 $115.50 • When the traveler’s en route travel exceeds one calendar day, the Standard CONUS Rate applies resulting in cost savings to the government.

15. Hypothetical Trip Scenario for OCONUS IDL Itinerary #1

16. Example OCONUS non-IDL Itinerary #2 Al Udeid AB, Qatar (227/114) Standard CONUS Rate 83/46 $402.50 $283.50 $119.00 • When the traveler’s en route travel exceeds one calendar day, the Standard CONUS Rate applies resulting in cost savings to the government.

17. Key Points For travel to and from a TDY location for more than one day, a traveler receives the following per diem for the extra travel day(s) based on the Standard CONUS Per Diem Rate The result: • Travelers flying still receive per diem (but at a relatively lower rate) for periods when little or no costs for M&IE are incurred • Travelers maintain choice in selecting stopover locations, knowing in advance the per diem they will receive • AO can control costs and know in advance what the cost will be for per diem • No harm is caused to the traveler • With Lodging • For commercial flights with necessary layovers, traveler receives actual lodging incurred + M&IE, NTE stopover location rate (no change) • For travel via gov’t transportation, traveler receives actual lodging incurred plus M&IE (no change) • For distances over 400 miles, POC is advantageous/rental car – traveler chooses stopover location and the standard SCR applies • No Lodging • For commercial flight(s) over 1 day – M&IE for days in the air • For a traveler who drives through without stopping - M&IE for days on the road • For traveler who crosses the IDL - M&IE for extra days

18. Questions?

19. Example OCONUS IDL Itinerary #2 Sydney, Australia (200/143) Standard CONUS Rate 83/46 $544.00 $242.50 $786.50 • When the traveler’s en route travel exceeds one calendar day, the Standard CONUS Rate applies resulting in cost savings to the government.