Welcome to Grants Online Webinar Orientation

1. Welcome to Grants Online Webinar Orientation

2. Today’s Presenters • Mark LaFave • Training Team Lead • Jennifer Hippert • Training Team Member • Steve Drescher • NOAA Program Management Office

3. Grants Online PMO Introduction • Steve Drescher: Grants Management Division, Grants.gov Liaison, DoC Interim Grants Manual Subject Matter Expert, PMO Member

4. Fisheries (NMFS) Cynthia Binkley, Southeast Region Robin Bruckner, Habitat Programs JoAnna Grable, Overall Programs Alicia Jarboe, Saltonstall - Kennedy Program Joyce Lacerda, Fisheries Northeast Regional Office Cecilia Linder, Fisheries Habitat Programs Derek Orner, Chesapeake Bay Program Office Dennis Seem (Fisheries System) NESDIS Kathy LeFevre NFA/AGO Steve Drescher (Grants Management Division, Grants.gov Liaison, DoC Interim Grants Manual Subject Matter Expert) NFA/CIO Program Management Office Lillian Barnes Steve Drescher (via GMD) Sinh Nguyen Dennis Seem (via Fisheries) Ken Sragg NWS Sam Contorno Grants Online Steering Committee

5. OAR NOAA Undersea Research Program Al Kalvitas OAR (Overall Programs) Sandy Wine OAR Sea Grant Leon Cammen Jonathan Eigen NOS Coastal Ocean Programs Laura Golden David Hilmer Leslie McDonald Marc Suddleson NOS OCRM Dwight Reynolds OAR Ocean Exploration Randi Neff OAR Office of Global Programs Stephen Auer Diane Brown Grants Online Steering Committee

6. Current NOAA Capability Applicants Front End Back End NOS Coastal Zone Management 57 Grants OAR/OGP Small/stable user base 162 Grants Self Contained System Fisheries System 450 Grants NOS Other OAR Line Offices NWS Sea Grants 214 Grants - 1498 Grants - $906 million 23 Grants ~ 125 Grants No System - FY 2002 No System OAR Other Other NESDIS Query Performance Data ~ 147 Grants 27 Grants 18 Grants No System No System GMD OFA Grants Administration System Central Award Process ASAP CAMS

7. Project Goals • NOAA Single Unified Grant Processing and Administration, using an electronic solution, that will reduce processing time. • A scalable solution for high volume usage and robust, available operation. • A NOAA interface with the Grants.gov initiative to provide “one-stop” shopping for Federal grants-related activities • Standardized business processes that will contribute to a more efficient and effective use of resources. • A direct interface to other systems such as the CAMS/ASAP, FinLitLog

8. STG/Bearing Point Developing System • Hardware Delivered • Iteration Development • Data Migration In Planning • Training Beginning

9. Welcome to Grants Online! Agenda • Topic I: Introduction • Topic II: Functional Overview • Topic III: Training Overview • Topic IV: Questions and Answers

10. Topic I: Introduction • Introducing Grants Online • Existing Challenges With Grants Processing • What Grants Online Will Do For You • The End Results Of Using Grants Online

11. Topic I: Introduction • Introducing Grants Online • Management Involvement • Grants Online effort is a direct result of the Admiral’s Performance Review Team (PRT) recommendations • NOAA Steering Committee - representatives from NOAA’s grant-making line offices • Grants Online Program Management Office

12. Topic I: Introduction • Existing Challenges With Grants Processing • Inefficient paper process mixed with dissimilar IT systems • Lack of centralized enterprise repository • Duplication of effort and information between line offices • Lack of corporate tracking capabilities • Erratic schedules slow down grants award process

13. Topic I: Introduction • What Grants Online Will Do For You • Efficient Electronic Process • Eliminate paper-based processes • Reduce data entry hours from 17 hours/grant to 2 hours/grant • Eliminate duplication of effort throughout NOAA community • Complete, quality applications received via Grants.Gov • Consistent Workflow Process • Create workflows to improve work process • Customize workflow process to accommodate line/program office practices

14. Topic I: Introduction • What Grants Online Will Do For You, Continued • Tracking Capabilities • Ability to track grants throughout entire lifecycle • Increased accountability – timers and reminders prompt users to expedite workflow • Reduced Data Entry Hours • Annual data-entry time savings of approximately 2,833 days • More time for staff to utilize specialized grants administration abilities • Increased employee morale • More time for application reviews and award compliance activities • More time to work on science-related activities

15. Topic I: Introduction • The End Results Of Using Grants Online • Everyone Wins • The Grants Online and Grants.gov interface will save Grantees valuable time and money by submitting online applications (Grants.gov) and administering the full life cycle; Reports  Close Out (Grants Online) • Federal workforce will be seen as stewards of government funds and not clerks/typists • NOAA’s efforts will better serve public interest

16. Topic II: Functional Overview • Development Process • What is Grants.gov? • Grants.gov Registration Process • Grants Online System Demonstration

17. Topic II: Functional Overview • Development Process Functionality Developed: Manage Users And Roles Basic Request For Application (RFA) & Application Processing Review Processing Functionality In Final Testing: Pre-Award Processing Award Processing Requirements Established with Functionality to be Developed: Manage Awardees Progress & Financial Reporting Post Award Management Functions

18. Topic II: Functional Overview Grants Lifecycle and Key Activities Pre-Award Award Post-Award Close-Out Create, Review, Publish RFA/FFO/FRN Recommend Applicant for Award Initiate Close-Out Certify Progress Reports Certify Financial Reports Receive Final Documents Receive Applications Approve Selection Package Impose/Remove Special Award Conditions Reconcile Financial Information Review, Evaluate Applications Prepare Award Package Review Application Package Obligate Funds Amend/Suspend/ Reactivate/Transfer/Terminate Award Close Grant Award Grant Modify/Withdraw Application Manage Site Visit Reports Notify Successful/ Unsuccessful Applicants Receive Significant Product Notice

19. Topic II: Functional Overview Grants.gov “Find and Apply” General Public Applicants Grants Online NOAA Grants Processing NOAA Recipients

20. Topic II: Functional Overview • What is Grants.gov? • Grants.gov is a direct result of Public Law 106-107 • Single, secure, time and money saving source to find Federal government-wide grant opportunities. • “Find Grant Opportunities” allows users to: • Search for available grant opportunities • Register to receive notification of grant opportunities • “Apply for Grants” allows users to: • Search for and download application packages • Complete application packages offline • Submit completed application packages • Track the status of submitted applications * Based on Grants.gov Presentation to NOAA July 28th, 2004

21. Topic II: Functional Overview • Grants.gov Applicant Registration Process • Preparing to Apply for grants via Grants.gov opportunities is a 3-step process: • Register organization with Central Contractor Registry (CCR) (one time) • Individual authentication through Grants.gov Credential Provider (one time) • Logging in to Grants.gov as a verified member • Register with Grants.gov as an AOR (Authorized Official Representative) • Download PureEdge Viewer to open application forms • This free program allows you to access, complete and submit applications electronically and securely. Please Note: Takes 7 to 14 business days to process * Based on Grants.gov Presentation to NOAA July 28th, 2004

22. Topic II: Functional Overview Grants Online System Demonstration

23. System Demonstration Scenario and Purpose • Scenario • Navigate an existing Request for Application (RFA) • Purpose • Demonstrate what the system looks like • Examine data fields • Interesting features

24. Topic III: Training Overview • Grants Online Training • Grants Online Help Desk • Grants Online Website

25. Topic III: Training Overview • Grants Online Training • Orientation Training Sessions • Open forum available to all potential users of Grants Online • Users briefed on Grants Online • Users view demo of the system

26. Topic III: Training Overview • Grants Online Training • Skill Building Training Sessions • Hands on training of Grants Online • Users learn to navigate the system • Users participate in guided activities using scenarios related to their current jobs.

27. Topic III: Training Overview • Grants Online Training • Just In Time Implementation Support • Supports refresher training sessions • Offered to line and program offices using Grants Online for the first time • Users apply Grants Online to specific areas of work

28. Topic III: Training Overview • Grants Online Help Desk • Setup to support system users throughout the grants lifecycle • Help Desk staff available to address: • Technical Issues • Procedural Issues • Program Inquiries

29. Topic III: Training Overview • Grants Online Website • Looking For More Information About Grants Online? • Go to the Grants Online website at www.ofa.noaa.gov/~grantsonline • Have Questions About Grants Online? • Send questions to GrantsOnline.QandA@NOAA.gov • Looking for Grants Online Training? • Click the Grants Online Training tab on the website to view the training schedule • Have A Training Question Outside Of Grants Online? • Send questions to GrantsOnline.Training@NOAA.gov • Need To Register For Grants Online Training? • Click on the Grants Online Training tab to register for training events

30. Topic IV: Questions & Answers