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Submission Agreements: The role they play in supporting the relationship between the Data Producer/Provider and the Arch

Submission Agreements: The role they play in supporting the relationship between the Data Producer/Provider and the Archive. Dan Kowal, Data Administrator, NGDC. NRC Report 2002-2003. National Research Council 2002-2003 Highlighted Entrepreneurial Activities in data collection. .

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Submission Agreements: The role they play in supporting the relationship between the Data Producer/Provider and the Arch

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  1. Submission Agreements: The role they play in supporting the relationship between the Data Producer/Provider and the Archive Dan Kowal, Data Administrator, NGDC

  2. NRC Report 2002-2003 • National Research Council • 2002-2003 • Highlighted Entrepreneurial • Activities in data collection. Recommendations: NGDC can strengthen relationships with scientific data providers by working with them from the beginning of data collection projects to ensure that relevant data and metadata are obtained and archived properly.

  3. Agreement Circa 2004

  4. OAIS to the Rescue ISO 20652:2006 ISO 14721:2003

  5. OAIS Framework Preservation Planning Descriptive Info. Data Management Descriptive Info. queries Access result sets Ingest orders SIP DIP AIP Archival Storage AIP Administration MANAGEMENT P R O D U C E R C O N S U M E R OAIS (archive) SIP = Submission Information Package AIP = Archival Information Package DIP = Dissemination Information Package

  6. Submission Agreements “Letter of Intent” • Introduction • Contacts • SIP Description • Ingest • Archive Storage • Archive Access ~ 30 SA Docs in play at NGDC https://www.ngdc.noaa.gov/wiki/images/1/19/NOAA_Sub_Agreement_Draft.doc

  7. Sub. Agreements - The Who Contacts Section: Organizations Involved Roles (administrative, technical, data) Designated Community

  8. Sub. Agreements - The What Introduction: Scope of the document Change Management References supporting the SA. Submission Information Package Citation Information Format Descriptions and Documentation Preservation Description Information

  9. The Where, When and How Ingest: Methods Schedules Buffering and Security Measures SIP Inventory, structure and quantities. Validation, Error Checking, Reporting Archive Storage Growth Estimates Retention Schedule Contraints, Updates and Risks.

  10. Where, When and How cont. Archive Access: Constraints Discovery and Dissemination Tools. Search, Display metadata definitions. Metadata Availability Designated Community Support. Appendices Terminology, Acronyms Document Review Cycle Help Section Additional details about the data arrangement.

  11. Is an SA Important? • Without one: • The digital objects received do not conform to what the • Archive expects. • What the Producer delivers has not been clearly defined. • The ingest schedule is not fulfilled by the Producer. • Errors in transfers are detected late by the Archive, or are • not detected prior to use. • Results could be: • Increased workload • Poor quality of archived information • Negative effect on the relationship between Archive and • Producer.

  12. Sub. Agreement Evolution • Maintenance and Format: • Submission Agreement Working Group (SAWG) • Version Control within CLASS Knowledge Tree. • ATRAC SA Creation Tools. • Tactics and Issues: • Old vs.New. • Data Managers act as Proxies for Many Producers • Producer consolidation into one SA - eg.: UNOLS-R2R • Timely revisiting of the SA for monitoring updates. • Handling the Katrinas and DWH.

  13. Informational Brochure The Complete Guide “What to Archive” Documents Featured Best Practice at NARA Available at: http://nosc.ngdc.noaa.gov/docs/products/NOAA_Procedure_document_final_12-16-1.pdf

  14. NGDC Simple Case from Sea Level Data Center Receives Request to Archive Data Provider Confirm appropriate Data Center and designate Appraisal Team Staff member confirms request is appropriate to NGDC and conducts Preliminary Appraisal Using R_to_A Questionnaire. Legend Within-Data Center Activity Cross-Data Center Activity Preliminary Information Conduct Preliminary Appraisal Is a Formal Appraisal Required or CLASS support wanted? Detailed Information Conduct Formal Appraisal Yes Data Center Makes Request to COPB for use of CLASS Resources No COPB Tasks COWG to Evaluate Request 28 Questions 10 Dimensions Assemble Recommendation Package COWG Evaluates and Makes Recommendation back to COPB Does Recommendation request use of CLASS? Draft Requirements COPB Makes Decision and Informs Data Center Yes Yes Recommendation Package No No or Conditional Yes Submit Final Recommendation Package to Data Center for Decision Revise Recommendation Package as Necessary No, suggest alternatives Data Center Makes Decision and Notifies Provider Yes Requirements Documents Preliminary Agreement Complete All Sections as Appropriate Draft Preliminary Agreement with Provider and Requirements Documents (if needed and with CLASS if appropriate) Metadata and Documentation Submission Agreement Submission Agreement Finalize Submission Agreement with Provider and Design Documents (with CLASS if appropriate) Data to be archived Ingest and archive data Design Documents November 18, 2010 NDIIPP Workshop at LOC on Geospatial Data Dan Kowal

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