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What’s New? Edline at Valley View!!

What’s New? Edline at Valley View!!. Joyce Potempa Technology Department presentation to Building Support Staff February 2, 2010 Institute Day. Overview of Edline, the company - What is it and why use it?.

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What’s New? Edline at Valley View!!

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  1. What’s New? Edline at Valley View!! Joyce Potempa Technology Department presentation to Building Support Staff February 2, 2010 Institute Day

  2. Overview of Edline, the company - What is it and why use it? • Edline is web based application used by over 12,000 schools in the US and internationally. • It quickly, easily and securely manages information to serve it to registered users with just a few clicks of the mouse.

  3. Overview of the Edline framework: • Each SCHOOL has an Edline page • Each GROUP (a club, a sport, department) can have their own Edline page • Each TEACHER has an Edline page for each class taught. • Each teacher, student and parent has a private Edline account.

  4. Who Creates Edline’s Content? • The SCHOOL pages are maintained by the school webmaster. • The GROUP pages are maintained by the designated “owner(s)” of the group, the sponsor or other appointee. • The TEACHER’S pages are maintained by the teacher.

  5. What Information could be available on a School’s Edline page? • General information such as the school’s monthly newsletter, the principal’s page, the phone directory, etc. • Links to other sites of interest • “NEWS” events specific to the building such as open house, spring plays, etc.

  6. What Information could be available at a Group’s Edline page? • General information such as group member names and contact information. • Links to web pages of interest to the group. • “NEWS”events specific to the group.

  7. What Information is available at the Teacher’s Edline page? • Minimum expectations have been outlined for each grade-level center (Elem., M.S., & H.S.). • Each teacher can determine what additional information to publish to parents, students, and the community. • Class calendar, homework assignments, assignment make up policy, classroom expectations, contact information, office hours, etc. • Links to targeted learning sites, on-line copies of the text book, homework help sites, etc.

  8. What Personal information is available to students and parents? • When POSTED to Edline, the following grade book details are available: • Assignments, descriptions and due dates • Assignment grades • Missing work • Current grade to date • Absences, if the teacher is recording that in the grade book.

  9. Who can see the Personal Information? • Students can only see their own information. • Parents can only see the information on their students. • Teachers can see only the grade book detail that they posted for their students. • The school web master can view all content.

  10. A School’s Public Edline Home AVM! Groups As a general user with no account, this is what is available

  11. A Group’s Public Edline Home page- AVM’s Counselor’s page

  12. How do users get to PERSONAL Information? They must login!

  13. When a Teacher logs in – An example of a teacher’s personal Edline Home page

  14. When a Student logs in - A Student’s personal Edline Home page “Private Reports” are links to the posted grade book data.

  15. When a Parent logs in - A Parent’s Edline home page. The Studentsenrolled

  16. A “Teacher Posted” Report – to be done whenever new assignments are entered.

  17. A “District Posted” report – to be done weekly and when grades are mailed to households.

  18. How often will information be updated at Edline? • School and Group Edline pages are updated routinely, as needed. • Teacher Edline pages are updated as determined by the teacher and grade-level expectations. • Teacher posted grade book detail is to be published after any assignments are updated in the grade book. • District posted grade book detail will be published every Wednesday and every time grades are mail out.

  19. How does Edline Account creation work? • Edline accounts are automatically created for Teachers, Students and ONE parent based on the STUDENT SCHEDULE file from the AS/400. • New data is uploaded every night at 10PM for all schools. • Each user is given a single use 14 digit Activation code to access their account.

  20. When grades are posted by either teacher or district office, what email alert is sent out? • Email alerts are sent once nightly for all grade activity posted that day. New District posted grade info available – reflects school office. New Teacher posted grade info available – reflects course title.

  21. How do others get an Edline Account created? • Principals, secretaries, deans, nurses, counselors and other support staff have to be manually added to Edline by the building webmaster. • Non-custodial parents or parents who want another Edline account will need to request a second Edline account and that will have to be manually added to Edline.

  22. Who is using Edline now? • Webmasters have been updating the School’s Edline page with information and links for the general public to access. • Group owners have been adding Group’s Edline pages with information and links. • TEACHERS have been updating their class Edline pages and have been LEARNING the new grade book software.

  23. When will Parents and Students begin using Edline? • Parents and students have had access to PUBLIC information at Edline but no PERSONAL grade book detail has been made available to them yet. • PUBLIC information is available to anyone.

  24. How will parents and students see their personal information? • Students and parents must activate their account. • Once activated, the account will stay active from one year to the next - provided the student does not switch buildings. • Promotion to a new building or moving to an new home and school in the district will result in a new account being created.

  25. What is Activation? • Each Edline account is assigned a unique 14 digit code that links that account to a student and his/her classes and teachers. • Students are each given one account. Each student has a corresponding parent account. • Parents can combine the accounts provided to them for each student so that one login allows them to access all their children’s information.

  26. When is Activation Day for students? • Middle and High school students will be given their activation codes in their English, Language Arts or F.A.C.S class during the first or second week of February. • Activation plans vary from building to building, so ask your Principal for details of your building’s plan. • Elementary school students will activate next year.

  27. When is Activation Day for parents? • Activation codes will be mailed home to parents of grades 6 through 12 during the third week of February. • The letters will be mailed from the district office and will be one per household listing the activation code for all 6 - 12 students in the family. • New enrollee’s parents will be mailed their activation code letter one week after the student’s schedule is built on the AS/400 (this generates the account codes).

  28. What does the Parent Activation Letter look like? Activation codes for all 6 -12 students in household. Instructions on how to activate. Reverse side is in Spanish.

  29. How we going to answer all the PARENT QUESTIONS!? • What questions might they have? • How should we answer them? • What am I responsible for?

  30. Question #1 Parents might have - How to answer!? • “I never got my activation codes! What should I do?” • Are you new to the district? If yes, the letter will be mailed out soon. If no, see below: • Are you a middle or high school parent? • If yes, the building secretary can reprint your missing activation letter after checking the address so it can be mailed again. (see next slide on how) • If no, elementary activation is next year!

  31. How executive secretarial staff can find and re-print the Parent Activation letter Executive secretaries will be provided a copy of this page for their reference.

  32. Question #2 Parents might have - How to answer! • “I don’t understand the instructions” or “I need help activating my account.” • Point the user to the “Contact Us” form on the district web page to submit a request for help. Building Webmasters will answer these requests.

  33. Question #3 Parents might have - How to answer! • “I forgot my screen name or password” • If they entered an email address when activating, have them go to the Edline login screen and click “I forgot” • If they didn’t enter an email address, point them to the “Contact Us” form on the district website

  34. Question #4 Parents might have - How to answer!? • “I am a non-custodial parent, I need an account for Susie, Jimmy and Bobby - I live in Maine” • Point the person to the “Edline Information” link on the district home page and have them fill out the “Request for Second Edline Account” form found there. • If approved, an activation letter will be mailed out once the account is created.

  35. Question #5 Parents might have - How to answer!? • “I am new to the district, when will we get our Activation codes and from whom?” • After a schedule is created for the student, the Edline upload creates the account for the student and his/her parent. • Students will activate their account at school. • The enrollment staff will send out the parent’s Activation letter once a week on Fridays.

  36. Now, what questions do YOU have???

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