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Kronos Leave Reporting and Tracking

Kronos Leave Reporting and Tracking. Introduction to New codes for Managers and time-keepers. AGENDA. Coding and Why it Matters Current Pay Codes and Comments Introduction to New Codes and Comments Examples of Proper Code Use Questions and Answers

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Kronos Leave Reporting and Tracking

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  1. Kronos Leave Reporting and Tracking Introduction to New codes for Managers and time-keepers

  2. AGENDA • Coding and Why it Matters • Current Pay Codes and Comments • Introduction to New Codes and Comments • Examples of Proper Code Use • Questions and Answers • “It Could Happen on Your Shift” Exercise

  3. Coding and Why it Matters Payroll Functions HR Functions • Bureau of Workers’ Compensation • FMLA Leave Tracking • Disciplinary Action • Administrative Hearings and Public Records Requests • Ensure leave time is appropriately paid • Proper coding eliminates payroll corrections which are costly to the University

  4. FMLA Sick Leave Pending • Replaces Pending Comment • FMLA Vacation Pending • Replaces Pending Comment • FMLA Personal Leave Pending • Replaces Pending Comment • FMLA Unpaid Pending • Replaces Pending Comment • Workers’ Compensation Unpaid • Replaces Excused Absence and comment Workers’ Compensation NEW CODES

  5. Unscheduled • Replaces Unexcused, Not Pre-Approved, Not Approved • AWOL-Late Call • Replaces Unexcused, Not Pre-Approved, Not Approved • AWOL-No Call/No Show • Replaces Unexcused, Not Pre-Approved, Not Approved • Pre-approved • No Change • On-the-job injury • No Change • Workers’ Compensation • No Change Comments that Coincide with New Codes

  6. Example 1 - Barb calls in sick. She meets departmental call-in requirements. - She does not have FMLA nor has she indicated that the time she is taking is FMLA qualifying. Pay Code=SICK Comment=UNSCHEDULED

  7. Example 2 - Jan is on an approved FMLA. - She calls in the day of her shift citing FMLA. However, she calls in late in violation of departmental policy. Pay Code= FMLASICK Comment=AWOL- LATE CALL

  8. Example 3 - Clarissa is injured at work. - She has filed a workers’ compensation claim. - She has opted not to use her accrued leave time. - She wants to take the time off as unpaid. Pay Code: WORKERS’ COMPENSATION UNPAID Comment: WORKERS’ COMPENSATION

  9. QUESTIONS?

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