Kronos

1. Kronos Leadership Meeting December 9, 2011

2. Objectives Leave � Current and Upcoming Processes Single Sign On vs Kronos Time Compare Estimated Time What is to Come Debi will introduceDebi will introduce

3. Leave Verified Changes Leave Verified has been changed to Paid Leave Verified Leave should appear in LeaveTraq before Paid Leave Verified is added to the Timecard Mary Fran � Explain What Leave Verified means Mary Fran � Explain What Leave Verified means

4. Leave Verified and LWOP LWOP is not entered as Paid Leave Verified LWOP must be approved through the current email process Once Executive Director approves, Payroll will enter LWOP Supervisors approve timecard after LWOP is entered Mary FranMary Fran

5. Single Sign On SSO is NOT GOING AWAY! connection to Human Resources Information connection to Benefit Information connection to Training Information connection TAMU Jobs � evaluation process connection to paystubs, W2 Forms connection to contact information Mary FranMary Fran

6. Kronos and Single Sign On Kronos FS official payroll and leave tracking system Payroll portion of Kronos went live November 3 Leave portion of Kronos will go live January 26 Employees should not enter leave requests in LeaveTraq for dates after January 25, 2012 Mary Fran Mary Fran

7. Kronos vs LeaveTraq In LeaveTraq all leave is requested through one screen In Kronos Time Off Request (TOR) Leave Case/Request Mary Fran More information will come in January.Mary Fran More information will come in January.

8. What do Supervisors need to do? Attend a meeting the week of Jan 17-20 in S118 Learn about the leave format and approval process in Kronos Inform your staff of the January 26 date Review leave balances and future requests in LeaveTraq prior to January 26 Mary Fran Mary Fran

9. What does staff need to do? For staff January 9-13 all staff will attend short informational meetings to learn about Kronos TOR and Leave Building Services: Meetings will be in S118 Landscape Services: January 9, 10, 11 in S118 Custodial Services: At Quarterly meeting on January 6 Mary Fran Mary Fran

10. NetID vs UIN Accessing Kronos is easy To Access Kronos, staff must know two things 1. NetID or UIN 2. NetID Password To Access SSO, staff must know two things 1. UIN 2. SSO Password Directions in the Computer How-to Binders Mary FranMary Fran

11. Why does Staff need to access Kronos? To request leave or time off To view timecard if desired Mary Fran Mary Fran

12. AiM-Time Compare-Kronos AiM users with access to enter or approve timecards have access to Time Compare If Time Compare does not appear in the Time Management module, contact IMS Kronos is official time record AiM must match Kronos Anna Anna

13. Exception Handling No One is authorized to change the time of a punch A punch time can be moved (i.e., from In to Out) Punch time can be added for missed punch Punch can be deleted if a double punch See FAQ for specific instructions

14. Estimated Time Estimated Time is paid based on the employee�s schedule Student Workers or individuals without a schedule will not be paid estimated time See calendar with dates for estimated time

15. Estimated Time Two different approvals will be required One for actual time worked for the non-estimated days One for the actual time worked for days that were estimated