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Project Management Process Overview

Project Management Process Overview. Opportunity Assessment Approval. Initiating Approval. Planning Approval. Client Acceptance. Opportunity Assessment. Initiating. Planning. Executing/ Controlling. Closing. Formally recognize a new project exists

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Project Management Process Overview

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  1. Project Management Process Overview Opportunity Assessment Approval Initiating Approval Planning Approval Client Acceptance Opportunity Assessment Initiating Planning Executing/ Controlling Closing • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost • Manage the work performed • Measure and report project performance • Obtain final client sign-off • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Process Start Up Integration Management Process Start Up Project Completion Scope Management Idea Generation Process Start Up Time Management Project Approach Post-Project Review Cost Management Quality Management Idea Structuring Project Definition Project Schedule/Budget HR Management HR Management Closure Communications Management Project Planning Risk Management Procurement Management Process Closure Process Closure Process Closure Process Closure

  2. Opportunity Assessment Process Opportunity Assessment Approval Deliverables (Outputs) Inputs Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Idea Generation Idea Structuring Process Closure

  3. Opportunity Assessment Inputs Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment • Business Plans • Program Plans • Research Documents • Requests for Change Idea Generation Idea Structuring Process Closure

  4. Opportunity Assessment Outputs Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment • Project Initiation Document (Project Request section) • Lessons Learned (Opportunity Assessment) Idea Generation Idea Structuring Process Closure

  5. Receive and/or Solicit Ideas • Identify Program Manager (or equivalent) • Refine Idea Idea Generation Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Idea Generation Idea Structuring Process Closure

  6. Identify Project Sponsor • Identify High-Level Requirements and Critical Success Factors • Identify Primary Clients/Users • Define High Level Business Benefits • Identify Related Projects/Affected Systems • Identify Key Stakeholders • Plan for Next Phase (Initiating) • Prepare Project Initiation Document (Project Request section) Idea Structuring Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Idea Generation Idea Structuring Process Closure

  7. Prepare for Opportunity Assessment Approval Checkpoint Review • Prioritize Idea • Obtain Approval to Proceed • Follow-Up after Opportunity Assessment Approval Checkpoint Review Opportunity Assessment Approval Opportunity Assessment Approval Inputs Deliverables (Outputs) Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Idea Generation Idea Structuring Process Closure

  8. Assess the Opportunity Assessment Process Process Closure Opportunity Assessment Approval Deliverables (Outputs) Inputs Opportunity Assessment Initiating • To identify, screen, and select ideas that • Provide value to the customers • Maximize the return on investment Idea Generation Idea Structuring Process Closure

  9. Initiating Process Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Opportunity Assessment Planning • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work Process Start Up Project Definition Process Closure

  10. Initiating Inputs Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Opportunity Assessment Planning • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work • Project Initiation Document (Project Request section) • Lessons Learned Process Start Up Project Definition Process Closure

  11. Initiating Outputs Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Planning Opportunity Assessment • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work • Project Initiation Document • Project Charter • Concept Analysis Document • Schedule for Initiating Process • Business Case (Initial) • Lessons Learned (Initiating) Process Start Up Project Definition Process Closure

  12. Identify Initiating Process Participants • Review Project Request Information • Create Initiating Schedule Process Start Up Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Opportunity Assessment Planning • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work Process Start Up Project Definition Process Closure

  13. Describe Project Overview • Describe Project Scope • Determine Approach/Strategy • Define Business Case • Identify High-Level Project Risks • Identify Project Manager • Plan Next Phase (Planning) • Finalize the Project Initiation Document Project Definition Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Planning Opportunity Assessment • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work Process Start Up Project Definition Process Closure

  14. Prepare for Initiating Approval Checkpoint Review • Prioritize Project • Obtain Approval to Proceed • Follow-Up after Initiating Approval Checkpoint Review • Commit to the Project Initiating Approval Opportunity Assessment Approval Initiating Approval Deliverables (Outputs) Inputs Initiating Planning Opportunity Assessment • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work Process Start Up Project Definition Process Closure

  15. Assess the Initiating Process Process Closure Opportunity Assessment Approval Initiating Approval Inputs Deliverables (Outputs) Initiating Planning Opportunity Assessment • Formally recognize a new project exists • Document the Business Area’s need • Authorize the work to proceed • Link the project to ongoing work Process Start Up Project Definition Process Closure Process Closure

  16. Planning Process Initiating Approval Planning Approval Deliverables (Outputs) Inputs Planning Initiating Executing/Controlling • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  17. Planning Inputs Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Executing/Controlling Initiating • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost • Project Initiation Document • Project Charter • Concept Analysis Document • Schedule for Initiating Process • Business Case (Initial) • Lessons Learned Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  18. Planning Outputs Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/Controlling • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost • Requirements Specification • Project Schedule/Timeline • Project Budget • Business Case/Project Funding Form • Support Expectations • Technical Evaluation • System Diagram • Project Organizational Chart • Communications Matrix • Lessons Learned (Planning) Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  19. Identify Planning Participants • Prepare for and Conduct Planning Kick-Off Meeting • Create Planning Schedule Process Start Up Initiating Approval Planning Approval Deliverables (Outputs) Inputs Planning Initiating Executing/Controlling • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  20. Define Project Measures of Success • Refine Project Scope, Objectives, and Deliverables • Define Project Requirements • Identify Project Lifecycle • Develop Work Breakdown Structure • Refine Business Case • Define Project Organization • Identify Project Team • Define Communications Strategy Project Approach Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/Controlling • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  21. Refine the Project WBS • Identify Sequence and Dependencies • Estimate Work Effort and Duration • Identify Resource Requirements • Create Project Schedule • Establish Project Budget • Review Project Schedule/Budget Project Schedule/Budget Initiating Approval Planning Approval Deliverables (Outputs) Inputs Planning Executing/Controlling Initiating • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/ Budget Project Planning Process Closure

  22. Identify Project Constraints • Identify Project Dependencies • Identify Project Assumptions • Identify Project Risks • Document Management Approaches • Determine Change Enablement Approach, if applicable Project Planning Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Executing/Controlling Initiating • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  23. Finalize Project Documentation • Prepare for Planning Approval Checkpoint Review • Obtain Approval to Proceed • Follow-Up after Planning Approval Checkpoint Review • Commit to the Project Planning Approval Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Initiating Executing/Controlling • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  24. Assess the Planning Process Process Closure Initiating Approval Planning Approval Inputs Deliverables (Outputs) Planning Executing/Controlling Initiating • Determine more specifically: • What needs to be done • How the objectives will be met • Who will be involved in the solution • When it will be implemented • How much it will cost Process Start Up Project Approach Project Schedule/Budget Project Planning Process Closure

  25. Executing/Controlling Process Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  26. Executing/Controlling Inputs Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off • Requirements Specification • Project Schedule/Timeline • Project Budget • Business Case • Support Expectations • Technical Evaluation • System Diagram • Project Organizational Chart • Communications Matrix • Lessons Learned Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  27. Executing/Controlling Outputs Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final lient sign-off • Project Documentation • Implementation Strategy and Plan • Deliverables Acceptance • Lessons Learned (Executing/Controlling) Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  28. Coordinate Project Resources • Prepare for and Conduct Implementation Kick-Off Meeting • Begin Implementation Planning Process Start Up Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  29. Manage Issues • Manage Change Control • Manage Project Information Integration Management Planning Approval Client Acceptance Inputs Deliverables (Outputs) Executing/ Controlling Planning Closing • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  30. Review Deliverable Requirements • Conduct Deliverables Reviews • Complete Deliverable Review Follow-Up Scope Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Planning Closing • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  31. Collect Actual Progress • Update Schedule During Control Intervals • Resolve Schedule Conflicts and Issues • Review at Project Milestones Time Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  32. Measure Progress • Revise Cost Estimates Cost Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  33. Perform Quality Assurance • Conduct Quality Control Reviews Quality Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  34. Manage Team • Manage Business Interfaces HR Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  35. Review Project Communications Plan • Collect Status and Progress Information • Distribute Information Communications Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management CommunicationsManagement Risk Management Procurement Management Process Closure

  36. Identify Additional Risks • Analyze Additional Risks • Develop Additional Risk Responses • Respond to the Actual Risk Events • Update the Risk Management Log/Database Risk Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  37. Ensure Contract Terms are Fulfilled • Manage Relationship with Contractor • Perform Contractor Exit • Close Out the Contract Procurement Management Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  38. Prepare for Final Deliverable Review • Conduct Final Deliverable Review • Obtain Approval to Proceed • Follow-Up After Final Deliverable Review Client Acceptance Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  39. Assess the Executing/ Controlling Process Process Closure Planning Approval Client Acceptance Deliverables (Outputs) Inputs Executing/ Controlling Closing Planning • Manage the work performed • Measure and report project performance • Obtain final client sign-off Process Start Up Integration Management Scope Management Time Management Cost Management Quality Management HR Management Communications Management Risk Management Procurement Management Process Closure

  40. Closing Process Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned Project Completion Post-Project Review HR Management Closure

  41. Closing Inputs Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned • Project Documentation • Deliverables Acceptance • Lessons Learned Project Completion Post-Project Review HR Management Closure

  42. Closing Outputs Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned • Project Closeout Report Project Completion Post-Project Review HR Management Closure

  43. Document Final Schedule/Budget • Archive Project Files • Close Project Logs • Close Time Reporting System and Project Database Tool • Populate Existing Knowledge Bases • Begin Preparing the Project Closeout Report Project Completion Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned Project Completion Post-Project Review HR Management Closure

  44. Administer Team Questionnaire • Assess Client Satisfaction • Consolidate Lessons Learned • Prepare for Post-Project Review • Conduct Post-Project Review • Follow-up after Post-Project Review • Submit Lessons Learned Post-Project Review Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned Project Completion Post-Project Review HR Management Closure

  45. Conduct Final Reviews and Evaluations • Acknowledge/Recognize Project Participants • Release Project Resources HR Management Closure Client Acceptance Deliverables (Outputs) Inputs Closing Executing/Controlling • Close project records • Document lessons learned • Ensure staff are rewarded and reassigned Project Completion Post-Project Review HR Management Closure

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