1 / 8

Disbursements and Travel Services RTAs/Travel Authorizations

Disbursements and Travel Services RTAs/Travel Authorizations. FAR Meeting – May 6, 2014. RTA’s in Define. Outstanding travel encumbrances in Define were disencumbered at the end of 4/30/14

elke
Download Presentation

Disbursements and Travel Services RTAs/Travel Authorizations

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Disbursements and Travel ServicesRTAs/Travel Authorizations FAR Meeting – May 6, 2014

  2. RTA’s in Define • Outstanding travel encumbrances in Define were disencumbered at the end of 4/30/14 • Outstanding RTA’s with remaining encumbrances will be re-entered into PS for travel beginning May 1stand going forward • RTAs cannot be created in PS for past travel dates

  3. RTAs for Past Travel • RTAs authorized in Define will be reimbursed through the T&E module but not tied to a TA # in PS (will be handled as an expense report) • In PS, notate in COMMENTS section the RTA# or TV# from Define • A completed TAF (Travel Authorization Form) is required to reimburse unauthorized travel

  4. NewTravel Authorization Form(TAF) • Required to approve travel during interim process (May 1st- May 12th) • Required for any unauthorized travel • Required to correct any travel authorizations approved in PS

  5. Travel Agencies and Travel Authorization Requirement • Full Service: • Provide CTP or ATI with a verbal certification that a TAF has been approved prior to procuring airfare for period May 1st- May 12th • CONCUR: • Key in to RTA or TA field “Approved TAF” to procure airfare from May 1st- May 12th

  6. Processing Travel Advances and Reimbursements Training (PS 204.01) May 8th 8:30 -12:00 MB 0.328 May 9th 8:30 -12:00 MB 0.328 May 15th 8:30 -12:00 MB 0.328 May 16th 8:30 – 12:00 UH2 1.114 May 22nd 8:30 – 12:00 FS 3.412 DT May 29th 8:30 – 12:00 MB 0.328

  7. Resources: • Request for Travel Authorization Guideline • Travel Advance Guideline http://utsa.edu/financialaffairs/opguidelines/2.9.2.html • Travel Card Guideline http://utsa.edu/financialaffairs/opguidelines/0111.html • Travel Reimbursement Guideline http://www.utsa.edu/financialaffairs/opguidelines/0109.html

More Related