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Allocations

Allocations. Spring 2014 Rodney Kimlin SGA Treasurer. Requirements. Be a registered student organization per Campus Activities Center Must have a on campus university account Attend an Information Workshop Attend a Finance Committee Presentation. Where Do Allocations C ome From?.

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Allocations

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  1. Allocations Spring 2014 Rodney Kimlin SGA Treasurer

  2. Requirements • Be a registered student organization per Campus Activities Center • Must have a on campus university account • Attend an Information Workshop • Attend a Finance Committee Presentation

  3. Where Do Allocations Come From? • University Fee Council • Meets January through early March • Votes on amount to fund Allocations • SGA Senate then approves or amends recommended total • President Scott has ultimate approval

  4. How Much Money is Available? • FY 14: $60,000 funded for Allocations • $30,000 allocated for each semester • Money not claimed in Fall rolls over into the general fund for the following Spring.

  5. What can be Funded? • Films, Videos, DVD’s, Other Electronics • Must be kept in the media library for use by ALL PSU Students. Electronics will be kept in SGA office upon approval. • Lecturers/Speakers • Consultant Agreement Form needed • Travel • Mileage, hotel, meals, registration fees • Appendix B: Travel Registration • Appendix C: Advisor’s Checklist for Travel • Liability purposes

  6. Restrictions • Advisor expenses CANNOT be paid for through Allocations. • You must fill out Appendix D: Event Summary Form for each event that you use Allocations money. • All on-campus events must be open to the students, faculty, and staff at NO COST and must be ADVERTISED.

  7. Restrictions (cont.) • Two or more organizations CANNOT receive funding for the same activity. • Organizations CANNOT purchase supplies for fundraisers with Allocations funds. • Organizations CANNOT use Allocations funds as a donation.

  8. How My Organization is Reimbursed • Bring receipts into SGA Office and hand DIRECTLY to Barb Circle, Administrative Assistant, or Rodney Kimlin, Treasurer • Preferably in an envelope marked with the organization’s name, contact information and event being funded • Barb will stamp with the official SGA stamp and scan all original receipts and return them immediately back to you • RECIEPTS MUST BE STAMPED TO BE VALID – NO EXCEPTIONS! • Treasurer sends funds transfer to Business Office

  9. How my Organization is Reimbursed (cont.) • On Campus Accounts • Amount from invoice is paid into given account • To reimburse individuals: • Individual organizations must submit a separate DPR to the Business Office • No Off Campus Accounts will be utlized

  10. General Info • All forms are available on the SGA website and can be filled out Electronically and turned in via email. (Exception is the Appendix A) • Organization Information in Appendix A must be turned in BEFORE a Finance Committee Interview will be scheduled. • Maximum amount that can be requested is $1,000 per semester.

  11. Finance Committee Presentations • 10 minutes to present and answer any questions the finance committee might have. • Things to include in presentations: • Events you are requesting allocations for. • The amount you are requesting. • Who will be attending your events. • What the goals of your events are. • Only things requested in your presentation will be reimbursed unless discussed with the treasurer beforehand.

  12. Finance Committee Presentations • Presentations must be made by students. (Remember you are registered STUDENT organizations.) • Advisors should not attend • Advisors may be consulted if there are any unanswerable questions • A computer will be available for students to use during presentations. • If using handouts please make 5-7 copies.

  13. Important Dates to Remember

  14. Contact Person • I will be communicating directly with the Informational Workshop representative unless requested otherwise. • SGA website: www.pittstate.edu/campus-life/groups/sga/

  15. Allocations is a current PSU Registered Student Organization privilege. • Allocations is a reimbursement program only, DO NOTdepend on Allocations to fund your organization. (SGA is NOT responsible for your budget or over-spending.) • Any event that takes places after April 4th, 2014 can be saved and turned in for Fall 2014 Allocations.

  16. QUESTIONS?

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