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Allocations Training

Allocations Training. Katelyn Dahlke V.P. of Finance Engineering Student Council January 18 th , 2012 7:00pm, 1312 Hoover. Constitution. Description The Financial Body shall be lead by the Vice President of Finance (Article IV, section A.3.) who shall preside over all funding methods.

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Allocations Training

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  1. Allocations Training Katelyn Dahlke V.P. of Finance Engineering Student Council January 18th, 2012 7:00pm, 1312 Hoover

  2. Constitution • Description • The Financial Body shall be lead by the Vice President of Finance (Article IV, section A.3.) who shall preside over all funding methods. • Membership • Treasurer of represented organizations • Must meet eligibility guidelines established (Article III, section A.2.a.) • Attendance • All organizations requesting funding must have attended ALL 4 general ESC meetings held last semester to receive 100% funding • Special Funding Requests • Engineering Student Council reserves the right to fund any non-represented organization for a one-time only request • Must meet established guidelines set for all represented organizations

  3. Funding from COE • Funds • COE has provided us with $25,000 this semester • Budget • More descriptive budgets • All requested funding must be justified with a specific source

  4. Spring 2012 Allocations • Regulations • Money can only be spent on items in the approved request • Specific requests with specific sources (internet links requested) • Money that is unused that is not reallocated will be deducted from the allocated amount • Example: If you have $270 leftover from Fall 2011, and ESC allocates you $1600, the amount that will be put into your account is $1,330

  5. Priorities • Have been simplified since last semester • No more Category A and B • They are in the budget template for your convenience

  6. Requirements • Presentation • Use PowerPoint template available on ESC website. • E-mail presentation to Katelyn Dahlke at isu.esc.vpf@iastate.edu or bring on thumb drive • Guidelines • Presentation will be around 10 minutes long • No more than three presenters for each organization • If presenter is late, time may be forfeited • Provide explanation of what priority of allocation your organization is requesting • Please bring a hard copy of your budget and your power point to your presentation

  7. Presentation Template • Please use the following PowerPoint to create your club’s presentation. • Please follow the template given in the following slides. • You are free to change the background, add pictures, more slides, or other relevant information. • Budget MUST be emailed to me before you are allowed to present. • You may email me the PowerPoint or simply bring it to your presentation on a flash drive. • Email Katelyn Dahlke at isu.esc.vpf@gmail.com

  8. Student Organization Name President: Name and E-mail Treasurer: Name and E-mail Please include these e-mails just in case we need to contact you with questions.

  9. Club Overview • Explain the basics of the club.

  10. Reallocation Request • What funds you did not use from last semester • What you plan to do with funds • What is the activity • Who does it involve • When does it occur/last until • Where does it happen • How will you fund the additional amount • Priority # & Request This is your allocated amount from Fall 2011 minus the receipt total from Fall 2011

  11. Title of Project/Activity • What is the activity • Who does it involve • When does it occur/last until • Where does it happen • Why are you asking for money • How will you fund the additional amount • Priority # & Request

  12. Fundraising • Explain Sources of Revenue

  13. Insert Overview Table of Amounts Allocation Request This is the money you are requesting, not your entire budget. For example, if you have $1000 in your account and have $1500 in Priority1 budget, you only need to request $500 from ESC.

  14. End of PowerPoint Template

  15. Requirements • Budget • Form online under Allocations www.engineering.iastate.edu/esc/clubs/allocations/ • Please use the budget template from the website • Email it to Katelyn Dahlke at isu.esc.vpf@gmail.com before you present • Be very specific on what money you are requesting and exactly what you need it for • Include fundraising events your club has done recently and any corporate donations

  16. Fall 2011 Receipts • Due before you present • Can turn them into the ESC Mailbox in 110 Marston by 12:00 PM on Monday Feb. 6th • Bring them with you to your presentation • Must fill out the coversheet, found online www.eng.iastate.edu/esc, under Allocations • This will help you know whether or not you have money to reallocate

  17. Reduction of Funding List • The following items can make your club subject to a $50 reduction of funding. • No completed receipt cover sheet • No hard copy of budget and/or presentation • No electronic copy of budget and/or presentation • Missing your scheduled presentation time

  18. Questions/Comments • Watch the deadlines • If anyone is interested in helping with the Allocation process, please e-mail me • Presentations will occur on Feb. 6th and 7th from 5:00 – 10:00 PM. A sign up sheet will be posted by 110 Marston by January 24th to sign up for a time slot. E-mails regarding Allocations include in the subject box: “2012 Allocations” Katelyn Dahlke isu.esc.vpf@gmail.com

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